IL State Museum - IL History Day 2026 Venue and Catering - small purchase with sole source condition

The State of Illinois, through the Illinois State Museums, awarded a contract to 3000 South Dirsken LP d/b/a Crowne Plaza Springfield under an Open Market Small Purchase procurement mechanism. The contract, valued at $31,350.00, was executed on April 21, 2026, with a completion date of June 30, 2026. The prime contractor will provide venue and catering services for the 2026 Illinois History Day event at the Crowne Plaza Springfield Convention Center, located in Springfield, Illinois.

The scope of work encompasses facility rental, food service, and audiovisual support across two event dates: April 26-27, 2026, and May 3-4, 2026. Services include continental breakfast for 65 attendees, boxed lunch options (turkey and cheddar, ham and swiss, and vegetarian caprese wraps), function room rental for Plaza G-J, and two audiovisual or technical service packages. The quoted services totaled $33,850.00 before the $2,500.00 deposit, resulting in a balance due of $31,350.00, which represents the contract award amount. All services are to be performed in accordance with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions.