ISM - Crowne Plaza IL History Day Banquet Check Est.pdf
PDF 185 KB Posted
- Contract number
- 26-422DNR-ILSTM-P-94983
- Issued by
- Illinois
About this file
Summary
This document is an Estimate of Charges (BEO #84173) prepared by Crowne Plaza Springfield Convention Center for the Illinois State Museum, a state agency located in Springfield, Illinois. The estimate was generated on April 1, 2026, and outlines services for the Illinois History Day event to be held at the hotel's convention center facilities.
The estimate details catering and facility rental services scheduled across two event dates: April 26-27, 2026, and May 3-4, 2026. Food services include 65 traditional continental breakfasts at $19.00 each, followed by boxed lunches with three menu options (turkey & cheddar, ham & swiss, and vegetarian caprese wraps) priced at $25.00 each for the first date, with similar quantities for the second date. Additional items totaling $10,480.00 (before service charges) include two PAV quotes at $5,240.00 each, representing audiovisual or technical services. Function room rentals for Plaza G-J, 1,2 are charged at $5,000.00 per date. The estimate applies a 25 percent service charge across all categories. The check subtotal is $27,080.00 with total service charges of $6,770.00, resulting in a grand total of $33,850.00. A deposit of $2,500.00 has been paid, leaving a balance due of $31,350.00. Payment is arranged via direct bill to the Illinois State Museum, with Laura Mitchelle as the primary contact.
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Text version
Crowne Plaza Springfield Convention Center 3000 South Dirksen Parkway, Springfield, Illinois 62703
Phone: 217-529-7777
Estimate of Charges
BEO: 84173
Date Printed: 4/01/2026
Client Authorized Signature Date Date Printed: 4/01/2026
Post As: Illinois History Day Event Date: Sunday, April 26, 2026
Account: Illinois State Museum Contact: Laura Mitchelle
Address: 502 South Spring Street Springfield, IL 62706. United States
Phone: (217) 782-6623
Email: laura.mitchelle@illinois.gov
Catering Manager: Grace Giacometti
Payment Method: Direct Bill
Date Time Name Room Agr Gtd
Sun, 04/26/2026 7:00 AM - 5:00 PM Access Plaza G-J, 1,2
Mon, 04/27/2026 7:00 AM - 5:00 PM Exhibition Hall Diamond/Sapphire 900
Mon, 04/27/2026 7:45 AM - 9:00 AM Breakfast Buffet Emerald Ballroom 65
Mon, 04/27/2026 11:30 AM - 1:30 PM Box Lunches Emerald Ballroom 65
Sun, 05/03/2026 7:00 AM - 5:00 PM Access Plaza G-J, 1,2
Mon, 05/04/2026 7:45 AM - 9:00 AM Breakfast Buffet Emerald Ballroom 85
Mon, 05/04/2026 11:30 AM - 1:30 PM Box Lunches Emerald Ballroom 85
Food
Quantity Item Price Amount
65 Traditional Continental $19.00 $1,235.00
25 Oven Roasted Turkey & Cheddar Box Lunch, $25.00 $625.00
25 Ham & Swiss Sandwich Boxed Lunch, $25.00 $625.00
15 Caprese Wrap ( Vegetarian ) Box Lunch, $25.00 $375.00
85 Traditional Continental $19.00 $1,615.00
30 Oven Roasted Turkey & Cheddar Box Lunch, $25.00 $750.00
30 Ham & Swiss Sandwich Boxed Lunch, $25.00 $750.00
25 Caprese Wrap ( Vegetarian ) Box Lunch, $25.00 $625.00
Subtotal: $6,600.00
Service Charge 25.00%: $1,650.00
Food Total: $8,250.00
Additional Items
Quantity Item Price Amount
1 PAV Quote # 17871 $5,240.00 $5,240.00
1 PAV Quote # 17891 $5,240.00 $5,240.00
Subtotal: $10,480.00
Service Charge 25.00%: $2,620.00
Additional Items Total: $13,100.00
Function Room Rental
Quantity Item Price Amount
1 Plaza G-J, 1,2 $5,000.00 $5,000.00
1 Plaza G-J, 1,2 $5,000.00 $5,000.00
Subtotal: $10,000.00
Service Charge 25.00%: $2,500.00
Function Room Rental Total: $12,500.00
Check Subtotal $27,080.00
Total Service Charge Charges $6,770.00
Check Grand Total $33,850.00
Deposit Paid $2,500.00
Balance Due $31,350.00
Crowne Plaza Springfield Convention Center 3000 South Dirksen Parkway, Springfield, Illinois 62703
Phone: 217-529-7777
Estimate of Charges
BEO: 84173
Date Printed: 4/01/2026
Client Authorized Signature Date Date Printed: 4/01/2026
File details come from the government source that posted it. Updated .