Double Bed Occupancy (DBQ) Hotel Room and 19 more items

The University of Nebraska awarded a contract to Gateway Hotel for conference and lodging services related to the NCAA Midwest Cross Country Championship scheduled for November 11-13, 2026. The total contract value is $6,350.40. Gateway Hotel, located in Ames, Iowa, will provide 30 overnight guest rooms (15 rooms each on November 11 and 12, 2026) at a rate of $189 per room for both Double Bed Occupancy and Two Bed/Queen room types. The accommodation package includes complimentary hot breakfast, meeting space, WiFi, and parking for all guests. A late checkout fee of $30 per room applies for departures after 3:00 PM.

In addition to lodging, Gateway Hotel will supply conference support services including complimentary meeting space in the Harvest Room for multiple sessions, audio-visual equipment rental (ceiling-mounted LCD projectors at rates ranging from $100 to $200 per unit across multiple meeting spaces, wireless microphones at $60 each), and vendor display tables with or without electricity priced at $30 and $45 respectively. Food and beverage catering and additional room rental charges are available on an à la carte basis subject to finalization by the hotel's sales coordinator. A 24 percent service charge applies to all food, beverage, room rental, and audio-visual charges, with seven percent sales tax applied to applicable items. Cancellation penalties range from 25 percent to 100 percent of total contract value depending on the number of days prior to the conference start date, with no penalty for cancellations occurring more than one year in advance.