Waste Isolation Pilot Plant (WIPP) TRANSPORTATION SERVICES
Added: Oct 19, 2010 3:21 pm SOURCES SOUGHT / REQUEST FOR EXPRESSIONS OF INTEREST (EOI) Solicitation Number: DE-SOL-0002446Title: Waste Isolation Pilot Plant (WIPP) Transportation Services THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. THIS RFI IS RELEASED PURSUANT TO FAR PART 15.201(E), EXCHANGES WITH INDUSTRY. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSALS (RFP) AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO AWARD A CONTRACT AT THIS TIME. The U.S. Department of Energy (DOE) is currently in the acquisition planning stage for the potential award of a contract or contracts for the transport of contact-handled (CH) and remote-handled (RH) transuranic (TRU) wastes and mixed hazardous constituents, including polychlorinated biphenyls (PCBs) and asbestos between various DOE sites across the country and the Waste Isolation Pilot Plant (WIPP) near Carlsbad, New Mexico. DOE is seeking interested parties with specialized capabilities to meet all, or part of, the requirements defined below in the draft Performance Work Statement (PWS). The North American Industry Classification System (NAICS) code for this requirement is 484230, Specialized Freight (except used goods) Trucking, Long-Distance, and the small business size standard is $25.5M. DOE IS NOT LOOKING FOR A MOTOR CARRIER BROKERAGE OR INTERMODAL ARRANGEMENT. The purpose of this announcement is to identify potential small businesses, 8(a), HUBZone small businesses, and service-disabled veteran-owned small businesses sources with the capability to perform all or a portion of the requirements defined in the attached draft PWS and to further determine whether or not all or a portion of the work can be set-aside for potential small businesses, 8(a), HUBZone small businesses, or service-disabled veteran-owned small businesses sources. All interested parties are hereby invited to submit a capability statement of no more than fifteen (15) pages, and no smaller than 12 pitch font. The Government will evaluate each capability statement based on the interested party's demonstrated qualifications, capabilities, expertise, experience and past performance in each of the areas included in the Draft PWS. More specifically, capability statements should include the following information as appropriate and as applicable: 1.) Describe your capability and experience in meeting the same or similar transportation services requirements described in the Draft PWS below. a. Specifically, describe your capability and experience in providing qualified tractor and driver services, up to a maximum of 30 tractor teams, at all times, and associated maintenance for additional tractors and additional GFP trailers. Or, additionally describe your maximum capability in terms of a maximum number of tractors with the associated number of qualified drivers, and associated maintenance for additional tractors and additional GFP trailers. b. Specifically, describe your capability and experience with operating and maintaining a full-time terminal and maintenance facilities and logistical and scheduling support to accommodate delivery of one or more tractor(s) and driving team(s) within a 4 hour notice.c. Specifically, request your company describe its ability to undergo and pass a DOE Motor Carrier Evaluation Program (MCEP) Audit. The MCEP Audit that is conducted by DOE is an extensive audit of all facets of a carrier's business operations including an extensive on-site physical review of records and equipment. Further information concerning the requirements of the MCEP Audit can be found at:http://www.em.doe.gov/pdfs/MCEP%20Management%20Plan%20FINAL-Rev%200%20_9-30-2009_%20(2).pdf 2.) Describe your experience and capability in performing the required transportation services in a complex regulatory environment in respect to problem-solving and working with stakeholders, tribal governments, Citizens Advisory Boards, and regulatory agencies at the state and federal level. 3.) Describe your experience and capability in providing transportation services that were NOT tough a motor carrier brokerage or intermodal arrangement. Include a description of the work scope, contract value, period of performance and lessons learned. 4.) Discuss your experience and capability in preparing and implementing environmental, safety, health, quality assurance, and security plans and programs. 5.) Describe your approach to ensuring that at least 50% of the personnel cost to perform the services described in the PWS are incurred by your firm's employees. In accordance with Federal Acquisition Regulation 52.219-14 (b)(2), Limitations on Subcontracting, at least 50% of the cost of the contract incurred for personnel shall be expended for employees of the concern when any portion of the requirement is to be set aside for small business. DOE reserves the right to use any and all information submitted by, or obtained from, an interested party in any manner DOE determines is appropriate, including, but not limited to, the creation of a competitive solicitation. An interested party should avoid including any classified, business confidential, and/or proprietary information in its response. However, if an interested party must submit such information, the information must be clearly marked accordingly, and the interested party must provide sufficient justification as to why such information is business confidential and/or proprietary. DOE will review said information and safeguard it appropriately. The Government will not pay for any information that is provided in response to this announcement nor will it compensate any respondents for the development of such information. All capability statements shall be submitted electronically to the e-mail address at toni.rutherford@emcbc.doe.gov no later than 5:00 p.m. Eastern Daylight Time on Wednesday, November 3, 2010. All questions pertaining to the announcement should be directed to Ms. Rutherford at the email address specified above and/or telephone (513) 246-1374. DOE personnel may contact firms responding to this announcement to clarify a responder's capabilities and other matters as part of this market research process. DRAFT PERFORMANCE WORK STATEMENT WIPP TRANSPORTATION SERVICES The Contractor shall provide transportation services necessary to support the DOE Waste Isolation Pilot Plant (WIPP), including: transportation of mixed and non-mixed Transuranic (TRU) waste, asbestos, and polychlorinated biphenyl (PCB) contaminated TRU waste from generator sites to WIPP; transportation of TRU waste between generator sites as listed in Appendix 1 (TRU Waste Storage Sites, Locations and Mileage); transportation of training units or empty shipping packages to training/exercises, public awareness events; and maintenance of Government Furnished Trailers. The Contractor must comply with all applicable US Department of Transportation (DOT) and Resource Conservation Recovery Act (RCRA) requirements for the transport of mixed and non-mixed TRU Waste contaminated with hazardous constituents, including polychlorinated biphenyls (PCBs) and asbestos; have the applicable state permits; and, the Environmental Protection Agency (EPA) and DOT registration and identification numbers. The contract effort requires providing facilities, personnel, equipment and a local terminal with transportation and maintenance services. Contractor-provided equipment will include tractors and necessary support equipment. Waste destined for WIPP will originate from DOE sites around the United States. The waste at some sites may be shipped to another site designated by DOE (inter-site shipments) or shipped directly to WIPP. Although the majority of the shipments to WIPP will not fall within the definition of a Highway Route-Controlled Quantity (HRCQ) [49 CFR Part 173.403(1)], DOE, in conjunction with the states, has determined that all TRU waste shipments will use the "preferred highway" system required for shipments meeting the definition of HRCQ. The Contractor shall perform the work in a quality manner to assure compliance with all requirements of the contract and all applicable regulations and DOE orders. The Applicable regulations include those issued by the U.S. Department of Transportation (DOT) at title 49 of the Code of Federal Regulations (CFR), those issued by the Occupational Safety and Health Administration (OSHA) at title 29 of the CFR, those applicable to hazardous waste transportation at 40 CFR part 263 and any applicable regulations promulgated by the Department of Homeland Security (DHS). The applicable DOE orders include DOE O 460.1C, (Packaging and Transportation of DOE radioactive and other hazardous materials). Work not covered by the contract terms and conditions, and DOT, or other applicable regulations, shall be performed using methods and techniques that are recognized by the trucking industry as good commercial practices. All records required to show compliance shall be maintained at the con tractor's terminal office. All movement of loaded shipping packages shall be tracked by TRANSCOM. The Carlsbad Field Office (CBFO) shall furnish the TRANSCOM signal and software. The Contractor shall furnish and install the TRANSCOM hardware and all the supporting equipment. TRANSCOM provides the driving team with a digital message capability to communicate with the WIPP Central Monitoring Room (CMR). The TRANSCOM system is operated 24 hours a day, seven days a week.The Contractor shall verify that proper marking, labeling and placards are displayed on the vehicle by the generator site personnel at the site of origin. The Contractor shall also inspect and maintain the proper labels, markings, and place cards enroute between site of origin and destination in accordance with DOT regulations. In case of an incident/accident during contract performance, drivers shall follow emergency procedures contained in the Emergency Planning, Response, and Recovery Roles and Responsibilities for TRU Waste Transportation Incidents, DOE/CAO 94-1039. Drivers shall be capable of operating emergency response radiological equipment in the event of an incident/accident. The Contractor shall be responsible for the restoration of the incident or accident site in the event of a radiological or hazardous waste incident/accident that occurred during the contractor's performance of the transportation services under this contract. TERMINAL SERVICES- The Contractor shall operate and maintain a terminal and maintenance facility within seventy (70) miles of the Waste Isolation Pilot Plant, near Carlsbad, New Mexico and provide and maintain a minimum of 11 tractors with two qualified drivers per tractor to support waste shipments over the designated routes. The Contractor shall retain capabilities to ship utilizing the specified number of tractor driving teams at all times. The Contractor shall retain sufficient driver tractor teams to account for equipment failure, sickness, vacations and other leaves of absences. The drivers shall be expected to drive up to the DOT maximum driver hour availability specified in 49 CFR 395. - The terminal facility must have access control. - The Contractor shall provide, as part of operating and maintaining the terminal, a support staff for logistical, maintenance and scheduling support of the WIPP site to accommodate delivery of one or more tractor(s) and driving team(s) within a 4 hour notice as scheduled by the Department. The Contractor shall provide logistical and scheduling support 24-hours a day, seven days per week. - The support staff shall interact on a daily basis with CBFO and the WIPP Shipping Coordination Office to coordinate and schedule shipments and other transportation activities. - The Contractor shall provide the capability to add up to 14 tractors with 28 qualified drivers and associated maintenance facilities and staff for additional tractors and up to 14 additional GFP trailers at the request of CBFO. TRACTOR SERVICESThe Contractor shall furnish the equipment necessary to transport CH- and RH-TRU waste shipments according to the following specifications. - Length and weight of tractor, trailer, and payload shall meet all applicable DOT requirements for normal single-trailer shipments.- Normally will not exceed the DOT weight limitation of 80,000 pounds (exception could be 10-160B and TRUPACT III).- The Contractor shall use a tractor that has sufficient horsepower to maintain speed limit on a 3% upgrade with a maximum load and governed to a maximum speed limit of 65-MPH.- The Contractor shall furnish and equip all tractors with safety equipment (including fire extinguishers, first aid kit, emergency triangles, etc.), tire chains (cables), and any other equipment deemed necessary by Federal or State laws.- The Contractor shall furnish and equip all tractors with a satellite telephone, cellular telephone, TRANSCOM system, and a 40-channel two-way citizens band radio.- The Contractor shall furnish and equip all tractors with radiation detection instruments. The survey meter and detectors calibrations are the responsibility of the Contractor.- The Contractor shall equip each tractor with a mounted, digital, continuous loop, on-board, tamper-proof, closed-circuit video system.- Tractors shall be equipped with anti-lock brakes, power steering, a sleeper, air-ride suspension, parking brakes on both rear axles, mud-flaps on both front and rear wheels, auxiliary braking system ("Jake brake"), and a low profile heavy duty sliding fifth wheel.- Tractors shall be equipped with electronic data logging that complies with DOT regulations for tracking driver hours of service, subject to approval of the CBFO. MAINTENANCE SERVICES- The Contractor shall provide all required tractor and trailer maintenance in accordance with the manufacturer's recommended maintenance or Contractor approved written procedures (CBFO approves trailer maintenance procedures), and CVSA level VI standards.- A specific maintenance procedure shall be developed for each trailer type and tractor model, and a specific maintenance schedule for each tractor and each trailer. The trailer maintenance shall, as a minimum, meet the requirements of the trailer Operations and Maintenance (O&M) Manual.- The Contractor shall maintain verifiable maintenance records and verifiable inspection records on each tractor and trailer. Maintenance records shall detail all maintenance actions taken on each unit. Inspection records shall include Contractor and state inspection results before, after, and, if applicable, during each shipment.- The Contractor shall be capable of replacing disabled tractors within eight hours while enroute with a loaded shipment. - Procedures for preventing enroute maintenance breakdowns shall be developed to maintain a one percent (1%) or less monthly tractor-trailer set downtime rate. DRIVER SERVICES- The Contractor shall provide drivers that are U.S. citizens. Drivers shall meet all the DOT driver licensing, security, training and physical qualification requirements for drivers that will be hauling radioactive/hazardous shipments.- The Contractor shall demonstrate to the Contracting Officer, in writing, how each driver meets DOT requirements and the following additional CBFO qualifications:- Drivers shall have logged a minimum of 100,000 miles per year in two of the last five years in a commercial semi-tractor trailer combination over-the-road operation or a minimum of 325,000 in five years.- Drivers shall not have received a chargeable incident or be convicted of a moving violation in a commercial motor vehicle within the last five years. The Contractor shall consider the driving history of potential drivers for the past five years in their private vehicles and document the review. Drivers shall not have repeated chargeable incidents, repeated convicted moving violations, or a single Driving While Intoxicated (DWI) or Driving Under the Influence (DUI) conviction in their private vehicles in the last 10 years. Drivers shall not have been convicted of a felony.- Drivers shall be fingerprinted in accordance with DOT regulations and DOE Security.- Drivers shall undergo a Drug/Alcohol screening immediately following any accident.- The Contractor shall retain sufficient driver tractor teams to account for equipment failure, sickness, vacations and other leaves of absences. The drivers shall be expected to drive up to the DOT maximum driver hour availability specified in 49 CFR 395.- For the duration of this contract, the Contractor shall maintain a strict driver penalty system for moving violations and deviations from routes. The Contractor shall maintain a driver training program. Each driver, prior to performing transportation services under this contract, must successfully complete all DOT and CBFO WIPP required training. THE ENTIRE SOURCE SYNOPSIS, INCLUDING APPENDIX 1, CAN BE VIEWED AS A SEPARATE MS WORD ATTACHMENT WITHIN THIS FEDBIZOPPS POSTING.
DE-SOL-0002446 Department of Energy Headquarters
10/19/10, 3:21 PM