DOT Hotel Conference Room Rental 2015-2020

The Department of Transportation (DOT) Hotel Conference Room Rental 2015-2020 Master Indefinite Delivery/Indefinite Quantity (IDIQ) contract provides a flexible procurement mechanism for federal agencies to obtain hotel conference and meeting space, audiovisual services, and associated lodging accommodations. This contract vehicle enables government organizations to efficiently secure conference facilities and related services across multiple hotel brands, including Marriott, Intercontinental, Carlson, and Starwood. The contract's shared ceiling is $4.9 million, with an award date of October 7, 2015, and a last order date of November 1, 2020.

The task orders predominantly support training conferences and executive meetings, with a significant number focused on Internal Revenue Service (IRS) training sessions explaining recent tax legislation such as the Tax Cuts and Jobs Act (TCJA). Typical task orders range from $1,500 to $17,000, with a few larger events reaching up to $173,553. The contract vehicle was utilized by various federal agencies, with the IRS being a frequent user, to host nationwide training sessions, workshops, and executive meetings in cities across the United States, including St. Louis, Buffalo, New Orleans, Washington D.C., and many others. No specific set-aside designations were consistently applied, and the pricing mechanism was primarily firm-fixed price. The contract facilitated conference planning for events ranging from bank director workshops to compliance risk and operational risk conferences.