DOT Hotel Conference Room Rental 2015-2020

The Department of the Treasury Departmental Offices established a Master IDIQ for hotel conference room rental from Marriott, Intercontinental, Carlson, and Starwood hotels on October 7, 2015, with a shared ceiling of $4.9 million and ordering closed on November 1, 2020. The vehicle is no longer active; no new task orders may be placed against it.

The vehicle contracted meeting space, audiovisual services, and lodging across four hotel chains. Task orders funded nationwide training conferences, primarily for Internal Revenue Service agents and tax compliance officers on the Tax Cuts and Jobs Act, supplemented by bank director workshops and executive meetings. Work was performed at hotels nationwide, with orders distributed across multiple cities including Chicago, San Francisco, New Orleans, Phoenix, and dozens of others.

Sixty-six task orders worth $815 thousand in combined potential value were issued between November 2016 and August 2020, with $471 thousand obligated. Activity concentrated heavily in 2019, when 34 orders were placed; 2016 saw 19 orders, 2018 saw 10, and 2017 and 2020 saw minimal activity. Marriott International Inc. dominated by potential value with $409 thousand across 20 orders, while Six Continents Hotels, Inc. led by order count with 28 awards totaling $192 thousand. Radisson Hospitality, Inc. received 11 orders for $142 thousand, and Starwood Hotels & Resorts Worldwide, Inc. received 7 orders for $72 thousand. Competition was concentrated among these four hotel operators, which captured the entire portfolio.

Customer concentration was acute: the Internal Revenue Service placed 35 orders worth $538 thousand, and the Office of the Comptroller of the Currency placed 31 orders worth $276 thousand. These two organizations accounted for the full portfolio. All 66 task orders were unrestricted, non-set-aside awards. Task orders were firm fixed price, with individual order values typically ranging from $1,800 to $80,000, though most clustered in the $3,000 to $13,000 range. One outlier, an IRS executive meeting order (TOS15D0003-2032H519F00221), obligated $53,713 against a ceiling of $173,553.

Master IDIQ contract for rental of hotel conference space from Marriott, Intercontinental, Carlson, and Starwood hotels.