Quality Assurance (QA) Surveying and Mapping
This is a Sources Sought notice; issued for planning purposes only; and no award shall be made from this posting.
This is a revised posting of a Sources Sought notice posted as W912ES22SS0006. Changes have been made to the requirement.
The U.S. Army Corps of Engineers (USACE), St. Paul District is seeking vendors interested in providing surveying and mapping services within the St. Paul District through an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The following is a brief description of the anticipated scope of work for such a contract:
General. The Contractor, operating as an independent Contractor and not an agent of the Government, shall provide all labor, material, and equipment necessary to perform the professional surveying and mapping work as may be required for quality assurance on various projects. The Contractor shall furnish the required personnel, equipment, instruments, and transportation, as necessary to accomplish the required services and furnish to the Government reports and other data together with supporting material developed during the field data acquisition process. For the duration of the work, the Contractor shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the work.
The specific work requirements will be described in each task order. Unless otherwise indicated in the task orders, each required service shall include field-to-finish effort. Task orders will be issued by the Contracting Officer and carried out as directed by the Administrative Contracting Officer (ACO) or Contracting Officer’s Representative (COR).
Location of Projects. Quality assurance surveying and mapping services will be performed for projects within the geographic boundaries of the St. Paul District, with a majority of the work located in the Western Area Office (WAO) region (see attached WAO Boundary Map.pdf). Although a majority of the work may be in the WAO region, the contractor may be required to provide survey services throughout the St. Paul District. This includes all or portions of the states of Minnesota, Wisconsin, Iowa, North Dakota, and South Dakota. The location of each project will be designated in the individual task orders.
Work to be Performed.
Engineering Surveys: Conduct Engineering surveys to support the Government’s QA effort for multiple projects throughout the district.
Hydrographic Surveys: Conduct Hydrographic Surveys to support the Government’s QA efforts for projects near and within rivers and other bodies of water.
UAS (Unmanned Aircraft Systems) Videos / Photographs / Surveys: Provide UAS support for project site videos and photographs prior to construction and on a continuous schedule throughout construction.
Work conducted in the WAO may require the Contractor to respond and be onsite within 48 hours in order to not impact construction schedules.
It is anticipated that this acquisition may result in the award of up to three (3) IDIQ contracts. Each contract will consist of five (5) year-long ordering periods for a total contract period of performance of five (5) years. Each contract will consist of a guaranteed minimum amount (as yet to be determined) and a maximum ordering limit of $3,000,000.
It is anticipated that this project will be solicited within the next two (2) months. All dates are tentative and for planning purposes only.
The North American Industry Classification System (NAICS) code for this project would be 541370: Surveying and Mapping (except Geophysical) Services with a size standard of $16.5 Million.
Information submitted will be used in determining an acquisition strategy. It is requested that your firm provide adequate detailed information for the Government to determine, without doubt, that your firm is capable of providing the required products/services.
In order for your response to this sources sought to be considered in the planning process, we ask that you provide all of the following:
1. A capability statement expressing your firm's interest in this requirement, describing your company and its capability to provide the products in a timely fashion. Include a statement detailing any special qualifications and certifications, applicable to the scope of this project, held by your firm and/or in-house personnel. Please include your firm’s bonding capacity.
2. A statement of your firm's business size and type with regards to the NAICS code listed above. If your firm falls into one of the sub-category small businesses, e.g., HUBZone or Service-Disabled Veteran Owned, please provide that information as well.
3. CAGE Code and DUNS number (for your firm and any potential subcontractors or partners).
Submit this information to Mr. Scott Hendrix, Contract Specialist, via email to Scott.E.Hendrix@usace.army.mil. In order to be considered, your response to this notice must be received on or before 10:00 AM (local time) on July 19, 2022.
This sources-sought announcement is used to identify concerns with the capability to provide these items. This is not a solicitation, and no specifications or plans are available at this time.
W912ES22SS0010 Department of the Army Corps of Engineers Engineering District St Paul
7/6/22, 4:45 PM A-E Quality Assurance (QA) Surveying and Mapping IDIQ
T – SURVEYING SERVICES FOR SAINT PAUL DISTRICT
CONTRACT INFORMATION:
This Multiple Award Task Order Contract (MATOC) is being procured in accordance with the Brooks Architect-Engineer (A-E) Act as implemented in FAR Subpart 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. A-E services are required for the primary disciplines of Surveying and Mapping Services. It is anticipated that this contract will be awarded by November 2022. This announcement will result in three (3) awards. Once the MATOC is awarded, and a requirement is identified, a Task Order Requirement Notice (TORN) will be issued to all A-E firms within the MATOC pool. The TORN will include a short summary of the scope of work and selection criteria, and, if appropriate, a Request for Supplemental Information.
The North American Industry Classification System (NAICS) code for this action is 541370 and the Small Business size standard is $16.5 million in average annual receipts. The period for this contract is five (5) years for a total IDIQ value not to exceed $3,000,000.00 per contract holder, and a minimum guarantee of $30,000.00 over the life of the contract, for each contract holder. Work under this contract is subject to satisfactory negotiation of individual task orders. Work will be ordered by firm-fixed price task orders.
The District intends to award three (3) IDIQ contracts from this announcement. This procurement is a partial Small Business set-aside, with two awards solicited as Full and Open, and one as a Small Business set-aside. The primary selection criteria will be applied by a selection board to determine the most highly qualified firms. If necessary, secondary selection criteria will be used as a tie breaker in ranking the most highly qualified firms.
The primary selection criteria will be applied in the following order of importance: Professional qualifications of key personnel; specialized experience and technical competence; capacity to accomplish the work in the required time; past performance; and knowledge of the Upper Midwest region. If necessary, the secondary selection criteria will be applied in the following order of importance: Extent of participation of SB (including WOSB), SDB, historically black colleges and
universities, and minority institutions in the proposed contract team; Proximity; Volume of DOD A-E contract awards in the last 12 months, with the objective of effecting an equitable distribution of DoD AE contracts among qualified firms, including SB and SDB.
The wages and benefits of service employees (see FAR 22.10) performing under this contract must be at least equal to those determined by the Department of Labor under the Service Contract Act as determined by the employee's office location (not the location of the work). Rates will be negotiated for the contract period at the time of the original award.
REGISTRATION: All vendors must register and complete online representations and certifications in the System for Award Management (SAM) at https://sam.gov/content/entity-landing prior to the submission closing date. Vendors that have not registered or completed their online representations and certifications may be rejected. Vendors are advised that the initial registration in SAM may take several weeks. The Government will review completed representations and certifications in SAM following the submission closing date.
PROJECT INFORMATION
A-E services are required for various USACE projects. The primary purpose of the MATOC is to provide land surveying services in support of the Government’s engineering site planning, quality assurance (QA) effort, cost estimating, design, and construction lay-out for navigation projects, geomorphology studies, dredging, flood risk reduction and other civil works projects. The MATOC is intended primarily for projects within the geographical boundaries of the USACE– St. Paul District. This includes all or portions of the states of Minnesota, Wisconsin, Iowa, North Dakota, and South Dakota. The location of each project will be designated in the individual task orders.
The primary A-E service capabilities desired include the following types of projects and related skills and experience:
Engineering Construction Surveys
Topographic Surveys
Hydrographic Surveys
UAS (Unmanned Aircraft Systems) Surveys
Boundary and Cadastral Surveys
Geodetic Control Surveys
Geomorphology Surveys
SELECTION CRITERIA
The specific selection criteria are listed below in descending order of importance, first by major criterion and then by each sub-criterion. Criteria 1 through 5 are primary and 6 through 8 are secondary and will only be used as tie-breakers among firms that are essentially technically equal.
Professional Qualifications of Key Personnel. The selected firms must have, either in-house or through consultants, the following registered professionals: (1) Land Surveyor, (2) Survey Technician, (3) Engineering Technician, (4) CADD Technician, and (5) GIS Technician. Evaluation will consider education, training, registration, overall and relevant experience and longevity with the firm. Resumes contained in Standard Form (SF) 330, Part I, Section E, Page 3 shall be provided for each discipline listed above at a minimum.
Specialized Experience and Technical Competence:
Professional Land Surveyors registrations in the following states: Minnesota, North Dakota, South Dakota, Wisconsin, and Iowa;
Engineering construction and quality assurance surveys for large and small projects. Capability to perform quantity calculations and delivery of CAD products. Experience with interstate project work and traffic control practices of the Department of Transportation within the corresponding state;
Boundary and Cadastral Surveys. Locating, relocating, and/or marking Government boundaries, and preparing or filing/recording certified drawings, computations, deeds, and related descriptive data, in accordance with local, State, and Federal requirements, regulations, and laws;
Unmanned Aircraft System (UAS) pilot certification and equipment. Pilot shall be certified by the Federal Aviation Administration (FAA);
Capability to perform Topographic, Hydrographic and Geodetic Control Surveys. Conduct field acquisition and office data reduction of detailed topographic, hydrographic survey and planimetric feature data for use in engineering site planning, cost estimating, design, construction lay-out and alignment of roads, buildings, and other structures. Conduct precise surveys of primary reference control points for engineering design and construction;
Capability to produce and deliver CAD files in the Bentley CONNECT formats;
Delivery of Geographic Information System (GIS) files;
Quality management procedures to include Quality Control Plans;
Effectiveness of the project team including management structure, coordination of disciplines, subcontractors, and prior working relationships.
Capacity to accomplish the work in the required time. (1) Ability to accomplish multiple task orders simultaneously in a five-year contract period for delivery of a quality product on a timely schedule, and capacity to perform up to $3,000,000 in work of the required type over the life of the contract. The evaluation will consider the availability of an adequate number of key personnel, equipment availability and the extent of in-house facilities, versus subcontracting needs; (2) Ability to accomplish small task orders under $50,000 in a cost-effective, timely manner. These small task orders will primarily involve remedial/repair designs on Corps of Engineers-owned facilities.
Past performance on DOD and other contracts with respect to quality of work, cost control and compliance with performance schedules. Evaluations will be based on established CPARS ratings and other credible documentation included in the SF 330 with respect to cost control, quality of work and compliance with performance schedules. CPARS ratings do not need to be provided with the SF330 submission as the Government will retrieve this information from PPIRS with the DUNS number provided. The "other credible documentation" needs to be provided with the SF330 and will count towards the 100 page limit.
Knowledge of the Upper Midwest region, including engineering, design, and construction in a cold weather environment.
SB and SDB Participation. The extent of participation of SB, SDB, historically black colleges and universities (HBCU), and minority institutions (MI) will be measured as a percentage of the total anticipated contract effort, regardless of whether the SB, SDB, HBCU or MI is a prime contractor, subcontractor, or joint venture partner; the greater the participation, the greater the consideration.
Proximity (FAR 36.602-1(a)(5)). Proximity is the physical location of a firm in relation to the location of the anticipated project area (i.e., the Saint Paul District)
Volume of DoD A-E contract awards in the last 12 months, with the objective of effecting an equitable distribution of DoD A-E contracts among qualified firms.
SUBMISSION REQUIREMENTS
Interested firms having the capabilities to perform this work must submit their SF330 via email to the address below. The file shall contain two folders; one folder for Part I of the SF330 information and one folder for Part II. (Note: Parts I, II, and Subsequent Sections are as defined in the SF330 Instructions). Include the firm's Unique Entity ID (UEI) on the SF330, Part 1, and Block B. On the SF330, Part 1, Block C, provide the UEI number for each subcontractor or consultant, if available. SF330, Part I, Section H (Additional Information) shall contain the following information:
Item 1: Submit the following information on Key Personnel:
Professional Land Surveyor(s) – Name, Current Firm (prime or sub), Summary of experience, Professional registration, and Licensure information.
Survey Technicians - Name, Current Firm (prime or sub), Summary of education, training, registrations, and time with current firm.
Engineering Technicians - Name, Current Firm (prime or sub), Summary of education, training, registrations, and time with current firm.
CADD Technicians - Name, Current Firm (prime or sub), Summary of education, training, registrations, and time with current firm.
GIS Technicians - Name, Current Firm (prime or sub), Summary of education, training, registrations, and time with current firm.
Item 2: Submit the following information on Specialized Experience and Technical Competence and identify firm (Prime or sub) as source of experience.
Professional Land Surveyors registrations in the following states: Minnesota, North Dakota, South Dakota, Wisconsin, and Iowa
a) Summary of experience in construction, quality management procedures, and quality assurance surveys for large and small projects.
Summary of experience in quantity calculations and delivery of CAD products.
Summary of experience with interstate project work and traffic control practices of the Department of Transportation within the corresponding state.
Provide a summary of the management structure, coordination of disciplines, and experience with subcontractors.
Provide summary of experience in Boundary and Cadastral Surveys.
Provide Unmanned Aircraft System (UAS) experience including pilot certification and equipment.
Provide summary of experience with Geographic Information System (GIS).
Item 3 - Volume of DoD A-E contract actions issued within the last three (3) years - Provide a complete listing of all DoD A-E contracts within the last 3 years.
Submit up to 12 projects that demonstrate those items that are evaluated in selection criteria numbers above.
d. The total page limit for the SF330 submission, including Part I and Part II, is 100 pages, and will have a limit of twelve projects illustrating specialized experience. A project is defined as a stand-alone contract or task order(s) for a single project. For example, separate task orders issued for a Preliminary Engineering Report, Feasibility Study, and Design for rehabilitation of a dam would count as one project example instead of three examples. An IDIQ contract does NOT count as a project as it covers multiple projects. A page is one side of an 8 ½ x 11 sheet. If a fold-out is used, each sheet of a fold-out shall count as a minimum of 2 pages. Font size shall not be less than 10 font and margins shall be between one-half and one inch. The SF 330 shall clearly delineate the type of CADD equipment hardware and software intended for use on this contract, the years of operating experience by the appropriate personnel using the CADD system, and the conversion/translation methods to be used. The references to other projects should indicate the CADD system utilized.
SUBMITTAL EXPENSES AND PRE-CONTRACT COSTS. This request for qualifications and any subsequent solicitation actions does not commit the Government to pay any costs incurred in the preparation and submission of materials or for any other costs incurred by any firm submitting materials in response to this solicitation.
Any forthcoming amendments will be available on this website: https://sam.gov/content/opportunities. It is recommended that each registered firm check this website periodically for updates.
VENDOR INQUIRIES. Point of Contact – Scott Hendrix. Email your questions to scott.e.hendrix@usace.army.mil.
Vendors shall submit inquiries not later than 10 days prior to the submission closing date in order to ensure adequate time is allotted to form an appropriate response and amend the synopsis if necessary. Those who submit an inquiry will receive an email acknowledgement. All answers to inquiries will be posted as a synopsis amendment after they have been reviewed by the USACE technical team. Vendors are advised to review the synopsis in its entirety and to review all previously submitted questions and responses prior to submitting a new inquiry.
Email your firm's submission of the SF330 to Scott Hendrix at scott.e.hendrix@usace.army.mil.
W912ES22R0009 Department of the Army Corps of Engineers Engineering District St Paul
9/21/22, 9:11 AM