J&A for other than full and open competition for PVM Janitorial 3mo Extension
GENERAL SERVICES ADMINISTRATION
Public Building Service
Great Lakes, Region 5
Acquisition Management Division
Justification and Approval for Other than Full and Open Competition
Project Name: GS-05-P-17-SA-D-0006 PVM Janitorial
1. Identification of the agency and contracting activity.
This Justification and Approval (J&A) for Other Than Full and Open Competition is executed by the General Service Administration (GSA) Public Building Services (PBS) Great Lakes Region 5 Acquisition Management Division.
Vendor Name: Americlean Janitorial Services Corp UEI: QT7CENFQJ577 Cage: 63BV0
2. Nature and/or description of the action being approved.
This activity proposes to negotiate a non-competitive award (sole source) for the procurement of Janitorial and Related services for a period of three months. The anticipated period of performance for the awarded modification is: May 1, 2022 through July 31, 2022 or a portion thereof.
This extended period is to ensure that GSA has a means to continue performance of critical services to its facilities between the expiration date of the current IDIQ contract and the award of the follow-on contract. Competitive source selection is underway for a follow-on award with an expected award date of FY22, Q3.
3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).
The primary contract is to provide Janitorial and Related services for GSA Region 5 PBS at the following locations:
Location 1: Patrick V. McNamara (PVM) Federal Building
Location 2: PVM Parking Garage
Location 3: Howard Street Parking
Location 4: Theodore Levin US Courthouse, Detroit, MI
Location 5: Rosa Parks Federal Building, Detroit, MI
Location 6: Rosa Parks Federal Building Garage, Detroit, MI
Location 7: Customs Cargo Inspection Facility, Detroit, MI
Location 8: Non-Intrusive Inspection Facility, Detroit, MI
Location 9: Broker’s Building, Detroit, MI
Location 10: USDA Canopy, Detroit, MI
Location 11: Gantry Building, Detroit, MI Detroit, MI
GSA requires this extended period for the existing IDIQ contract to cover the need for services as there is a delay in establishing the follow-on contract. An extension to the IDIQ contract provides GSA with the most effective and efficient method of contract performance and will reduce contract award lead time until the follow-on contract is in place.
The estimated value for this acquisition is $284,546.16 per month with a not to exceed $853,638.48 (3-month total).
4. An identification of the statutory authority permitting other than full and open competition.
The statutory authority permitting other than full and open competition is 41 U.S.C. 3304(a)(1) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled: “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements,” and 41 U.S.C.3304(a)(2) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-2 entitled “Unusual and compelling urgency.”
5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.
Americlean is uniquely qualified to provide these services to GSA PBS based upon the following:
They are currently performing these services satisfactorily and have specific knowledge of the facilities and required services.
All contractor personnel have received favorable adjudication of their National Agency Check with Inquiries clearance and a GSA ENT user credential permitting full access to the facility and system.
There is a risk to building operations should services be interrupted. A lapse could lead to a reduction in the level of service and cleanliness provided for the building tenants and visitors. Without a janitorial services contract, the building would potentially become unsafe and hazardous for the employees and public who require access to the building
The statutory authority cited is FAR 6.302-2(b) which states this authority applies when an unusual and compelling urgency precludes full and open competition, and a delay in award of a contract would result in serious injury, financial or other, to the Government. Due to unusual and compelling circumstances arising from the unanticipated delays in the procurement for follow-on services, this justification to limit competition for this project is required to protect the Government from a lapse in janitorial services while GSA is procuring the follow-on contract. The resultant modification will help ensure the safety of the building.
The current contract is due to expire on April 30, 2022.
The Northern Services Contracting Team’s original intention was to have the follow-on contract for janitorial and related services at these locations in place to begin on May 1, 2022. GSA has developed the Strategic Acquisition Services (SAQs) plan which aims to improve the planning, procurement, and administration of facilities management service contracts by developing a strategic plan. However, delays in the new SAQs program procurement have resulted in a potential gap in services.
The existing contract with the incumbent contractor, Americlean Janitorial Services Corp., will be extended for 3 months in accordance with FAR 52.217-8 due to the urgent need for these services. To ensure continuation of services, it is necessary to restrict competition to the incumbent contractor who is qualified to continue providing service until July 31, 2022.
6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR 5.2 and, if not, which exception under FAR 5.202 applies.
Due to the urgency of this situation and the need to avoid a lapse in service to the building tenants, this situation does not permit the solicitation of additional offers.
Americlean, the current janitorial contractor at the multiple locations in Detroit, Michigan, was contacted to determine if they were interested in continuing to provide services.
Americlean, did express interest in continuing to provide services for an additional 3-month period. Also, they already have cleared personnel that would meet GSA’s requirements in this short time frame. Once this was confirmed, it was determined that an extension to Americlean’s existing contract would be completed to ensure that there was no lapse in service.
In accordance with FAR 6.305(b), the OFOC will be posted within 30 days after the execution of the modification.
7. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.
No award shall be made until the Contracting Officer determines the cost to the Government to be fair and reasonable. This determination will be based on a comparison of current contract pricing.
8. A description of the market research conducted (see FAR Part 10) and the results or a statement of the reason market research was not conducted.
Due to the time constraints for this procurement, no market research was conducted due to the unusual and compelling circumstances.
Market research was conducted to identify available sources and to evaluate the availability of the marketplace to meet the requirement for the existing solicitation. Based on the results of market research, the government has determined that no contractors are available to begin services within 45 days, by the current end date of performance. No other contractor possesses personnel with the specific building knowledge or security credentials required to continue performance with this shortened period for execution.
9. Any other facts supporting the use of other than full and open competition.
There are no additional facts to be reported in this section.
10. A listing of any sources that expressed a written interest in the acquisition.
One source has been identified and is listed below:
Americlean Janitorial Services Corp
6066 Shingle Creek Pkwy STE 1105
Minneapolis, MN 55430
11. A statement of any actions the agency may take to remove or overcome any barriers to competition if subsequent acquisitions are anticipated.
Competition is already underway for a follow-on contract, with a planned award during FY22, Q3. The extended period of performance will be established only to provide continued services while the competitive source selection process is being conducted. Awarded contract GS-05-P-17-SA-D-0006 to unknown vendor for unknown amount on 2022-03-28.
GS-05P-17-SA-D-0006 General Services Administration Public Buildings Service Region 5
4/26/22, 11:50 AM Operations and Maintenance Services at the Milwaukee U. S. Courthouse and Racine SSA Building
Added: Apr 21, 2017 3:02 pm
The General Services Administration (GSA) has a need for the continuation of mechanical operations and maintenance service at the following locations:Milwaukee U.S. Courthouse517 Wisconsin Ave Milwaukee, WI 53202Racine SSA Building 4020 Durand AveRacine, WI 53405This project shall consist of all management, supervision, labor, materials, supplies, repair parts, tools and equipment including inspection, testing, and maintenance of the building to include all building systems. The contractor shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified in the contract and will be responsible for performing scheduled and unscheduled maintenance and maintenance repairs, as necessary, on a 24-hour a day, 365 days per year basis, including emergency call-back service.This contract is being solicited with a one (1) year base period from August 1, 2017 to July 31, 2018, with four (4), one (1) year option periods. The option periods are as follows: Option 1 period of performance is August 1, 2018 to July 31, 2019. Option 2 period of performance is August 1, 2019 to July 31, 2020. Option 3 period of performance is August 1, 2020 to July 31, 2021. Option 4 period of performance is August 1, 2021 to July 31, 2022.This is a firm fixed price solicitation and will be issued as a total small business set-aside and will contain the Site Visit date and time. All socio-economic small businesses are encouraged to submit an offer. Performance based contracting does apply to the procurement. The North American Industry Classification System (NAIC) code is 238220 with a small business size standard of $15 million. This solicitation and any documents related to this procurement will be available via the internet only. The solicitation and any subsequent documents related to this procurement will be available via the Federal Business Opportunities (FedBizOpps) website (www.fbo.gov). FedBizOpps is a secure website designed to safeguard sensitive but unclassified (SBU) acquisition information. Demonstration videos and assistance with using FedBizOpps is available through the website. It is fully integrated with other electronic government initiatives such as System for Award Management (SAM), and is available for use by all Federal agencies. No hard copies of the solicitation or related documents will be mailed. Contractors are responsible for downloading their own copies of this solicitation, amendments, and other documents related to this solicitation.All government contractors must be registered in SAM prior to receiving an award. You may access SAM at www.sam.gov. In addition, as of January 1, 2005, all vendors are required to use the Online Representations and Certifications Application (ORCA) in federal solicitations as a part of the proposal submission process per the Federal Acquisition Regulations (FAR).Offer due date and time for receipt of proposals will be set at the time the full solicitation is posted. The solicitation will be posted on or about May 8, 2017.
GS-05-P-17-SA-D-0006 General Services Administration Public Buildings Service Region 5
4/21/17, 3:02 PM