Indefinite-Delivery, Indefinite-Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) for Architect-Engineer (A-E) Services
SYNOPSIS
For
INDEFINITE-DELIVERY, INDEFINITE-QUANTITY (IDIQ) MULTIPLE AWARD TASK ORDER CONTRACT (MATOC) FOR ARCHITECT-ENGINEER (A-E) SERVICES FOR TRADITIONAL TITLE I, TITLE II, AND OTHER A-E SERVICES
A. GENERAL INFORMATION.
The 628th Contracting Squadron (CONS) desires to contract with Architect-Engineer (A/E) firms in support of the Joint Base Charleston Design and Construction mission. We anticipate awarding a Multiple Award Task Order (MATOC) Indefinite-Delivery, Indefinite-Quantity (IDIQ) Architect-Engineer (A-E) contract to support the design and construction mission at Joint Base Charleston and its outlying properties. This includes Joint Base Charleston - Air Base (JBC-AB) located in North Charleston, SC, Joint Base Charleston - Weapons Station (JBC-WS) located in Goose Creek, SC, Joint Base Recreational Area - Short Stay (SSRA) located in Monks Corner, SC, North Auxiliary Airfield (NAAF) located in North, SC and the Defense Fuel Supply Point located in North Charleston, SC (DFSP). This requirement is a 100% Small Business Set-Aside. Offerors not meeting this requirement will not be considered.
Primary Architect-Engineer Services will include Title I Design services and Title II Inspection services. Other A/E services include any combination of architectural, civil, structural, mechanical, electrical, and fire protection engineering disciplines. Projects may also involve landscape design, interior design, cost estimating, Geographic Information System (GIS) services and anti-terrorism/physical security engineering services. Services shall be furnished complete, including all material, equipment, travel, management, and labor. The existence of asbestos, lead paint or other hazardous materials affecting construction or required demolition in various project areas is possible. The AE firm may be required to conduct comprehensive asbestos, lead containing material surveys, and provide design to provide for the removal and disposal of these materials in accordance with applicable laws and regulations. Firms unable to accept work involving asbestos and lead containing materials need not apply.
The Task Order limitation will be a minimum of $15,000 and maximum of $1,000,000, subject to the conditions of FAR 52.216-19.
For purposes of this synopsis, the term "Offeror" refers to the Prime and their teaming partner(s) or Joint-Venture firm(s) that submit a SF330 as a result of this synopsis.
All contracts awarded under this announcement are subject to an Organizational Conflict of Interest (OCI) Clause in accordance with 5352.209-9000. Concerns may be submitted directly to the Contract Specialist, Sheila Vickers, via email at sheila.vickers@us.af.mil and/or Contracting Officer, Michael Mesko at michael.mesko@us.af.mil prior to SF330 due date.
General Submission Requirements:
A cover letter must be submitted to accompany the SF330 that clearly identifies the Offeror’s size status (for NAICS 541330 with a size standard of $16.5M).
A maximum of fifteen (15) projects for the proposed team (including joint ventures and teaming partners) may be provided in section F. A “project” is defined as work performed at one site or a single installation. An Indefinite Delivery Contract (IDC) will not be considered a “project” for the purposes of evaluation. If the offeror provides a specific task order as a project, it should provide the base contract number and the task order number for reference purposes. If the offeror provides a site-specific contract as a project, it should provide the contract number for reference purposes. Project descriptions shall clearly define the extent of work completed, the extent of work performed by the team (i.e. disciplines and scope), extent of design completed by the proposed team (i.e. preparation of design-build package; 100% design; report, etc.), and dates of completion for design and construction. Clearly cite whether the experience is that of the prime (or joint venture), consultant or an individual for each project in Section F. Work cited that is experience of the prime (or joint venture) from an office other than that identified in Section C should be so labeled. Designs or studies completed before 2016 will not be considered. Projects for which designs or studies are not complete may be given lesser consideration than completed efforts.
The SF 330 should have a total page limitation of 150 pages with Section H limited to twenty (20) pages. Each project in Section F is limited to two (2) pages; Part II is excluded from the 150 printed page limit. Double-sided sheets will count as two (2) pages. Page sheets of 11 inches X 17 inches will be counted as a single page. Tabs do not count against the page count limit, but information contained on divider tabs will not be evaluated. For all SF 330 sections, use no smaller than 11 point font.
Questions regarding this Synopsis must be submitted via email to the Contracting Officer and Contract Specialist no later than 3:00 p.m., Eastern Standard Time (EST) on 19 March 21.
Offerors shall submit a complete, original signed paper proposal and two (2) copies, as well as one copy in CD/R (or DVD /R) format to be received in the Contracting Office no later than 12:00 p.m., Eastern Standard Time (EST) on 9 April 21. The CD/R or DVD/R must be virus scanned and read only. The Contracting Office will accept modifications and revisions to the proposal via DOD SAFE at https://safe.apps.mil. In order to facilitate the sending and receiving of proposal modifications/revisions, offerors must first contact the Contract Specialist/Contracting Officer via email to request a DoD SAFE Drop-off. Once your email address is confirmed you will receive an email request to Drop-Off your files. Contractors are cautioned to request a DOD SAFE drop off password well in advance. The Government will not be responsible for interruptions in communications which cause delays.
Visitor Control: Offerors are cautioned that Joint Base Charleston has a visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor's pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING OFFERS. Offerors should allow sufficient time to obtain a visitor pass (requiring valid driver's license, vehicle registration, and current proof of insurance) and arrive at the location for submission PRIOR to the time established for receipt of offers. Late proposals will be processed in accordance with the provisions of FAR 52.215-1(c)(3), "Submission, modification, revision, and withdrawal of proposals."
Contracting Officer: michael.mesko@usaf.mil
Contract Specialist: sheila.vickers@us.af.mil
LATE SUBMISSION OF SF-330s WILL NOT BE ACCEPTED.
Personal visits and/or requests for discussion regarding this announcement WILL NOT BE ENTERTAINED.
ORDERING PERIOD AND CONTRACT TYPE: Each basic IDIQ contract within the MATOC will have a base ordering period of one (1) year with four (4) one-year option periods and an additional option to extend services for six (6) months. The IDIQ will be structured to allow for the issuance of Firm Fixed Price (FFP), negotiated, task orders. Labor rates for all five years and six months will be negotiated prior to award of a contract.
TEAMING PARTNERS: The prime firm shall provide a statement in the cover letter confirming executed teaming agreements are in place for all team members as part of the SF-330 submittal. The statement shall also list all team members. Contractor teaming arrangements are defined as a partnership or an agreement for a specific Government opportunity between a potential prime contractor and one or more companies that are potential subcontractors. Additionally, all firms selected as the most highly qualified for this A-E MATOC and issued a Request for Proposal will be required to submit and negotiate one composite labor rate per labor category/discipline, to be incorporated into the contract. Teaming partner rates will not be negotiated separately.
AWARD PROCEDURES: This MATOC will be procured in accordance with the Selection of Architect-Engineers Act (40 U.S.C Sections 1101-1104, previously known as the ‘Brooks Act'), as implemented by FAR 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work, in accordance with the selection criteria identified below. The North American Industrial Classification System (NAICS) code is 541330, which has a size standard of $16,500,000. To receive award, contractors must be registered in the System for Award Management (SAM). Register via the SAM website at http://www.sam.gov. Those firms selected as the most highly qualified will be issued an individual Request for Proposal to negotiate labor rates. This synopsis and any resultant contract awards do not guarantee work to selected firms.
ORDERING PROCEDURES: Selection of the most highly qualified firm at the task order level will be consistent with the procedures in FAR 36.6 and DFARS 236.6. Further experience and qualifications information from MATOC holders may be requested as specific project requirements are developed, to ensure the most highly qualified firm is selected at the task order level, such as specific technical qualifications. The relative importance of selection criteria may vary among task order requirements, and may include Primary Selection Criteria in accordance with FAR 36.6 and Secondary Selection Criteria in accordance with DFARS 236.6.
ON-RAMP PROCEDURES: The Government will ensure an adequate number of firms are available at all times to achieve effective competition on all task orders. The Government intends to maintain a target of three firms with proven track records for competing and delivering quality design projects. The On-Ramp firms will be notified of on-ramp selection at the time of award. In the event awardee(s) are off-ramped, the Government will reserve the right to on-ramp firm(s) whom responded to this solicitation and were selected as on-ramp firms to maintain a target of three firms. On-ramp firms will be selected based on initial evaluation results from the basic multiple award solicitation in order of ranking.
OFF-RAMP PROCEDURES: At any time during the ordering period of this contract, off-ramps may be used to manage the quality of the pool of contractors in each region. Off-ramps allow the Government to remove contractors from the ordering pool during the life of the contract. Off-ramps may be initiated if a provider fails to perform identified programmatic tasks or any of the deficiencies listed below. These deficiencies, which may not alone rise to the level justifying a termination for default, permit the Government to remove the contractor from the IDIQ bidding pool through a no cost to the Government partial termination for convenience (PT4C) after consulting with any requisite Small Business Administration (SBA) specialists. The Government reserves all rights to rely on the termination clauses when appropriate. The Government’s right to off-ramp a contractor supplements the termination provisions. The Government, in its sole discretion, reserves the right to off-ramp an awardee at no cost to the Government for any of, but not limited to, the reasons below as applied to the contractor or any of its subcontractors:
Failure to consistently adhere to the terms and conditions of the contract
Unjustifiably late performance of TO workload
Failure to maintain and provide required data requested by the Contracting Officer or required to be submitted in CDRLs
Inability of prime contractor or subcontractors performing work to maintain contract required proper certification
Consistently poor performance as evidence by end-user feedback
The Government will provide a 30-day written notice if it intends to off-ramp an IDIQ awardee. However, it is the Government’s intent to maintain a strategic relationship with IDIQ awardees for the duration of the ordering period.
INTERVIEWS: In making the most highly qualified selection, the evaluation board may conduct interviews with highly qualified firms (by phone, in person, or in writing) during the final selection process.
RFPs: Those firms that are determined to be the most highly qualified will be issued a Request for Proposal (RFP) to submit composite labor rates covering a variety of engineering and engineering support labor categories. Only one set of composite rates per labor category will be negotiated per awarded contract per calendar year. Most labor categories will include junior, mid-level, and senior rates. Separate rates for specific teaming or joint venture partners will not be negotiated. Task orders awarded during a calendar year will utilize that calendar years rate for the entire duration of the task order.
All firms selected as the most highly qualified, will be required to provide applicable teaming and/or JV agreements with their response to the RFP.
QUESTIONS: A pre-proposal (pre-SF330 submission) conference will not be held. Questions and Government responses will be attached as a separate document. If applicable, responses will be incorporated into this Synopsis.
B. DESCRIPTION OF WORK.
This contract will support the award of Architect-Engineer (A-E) services specifically associated with “Facilities”, “General Infrastructure”, and “Airfield Infrastructure”, as identified in individual Task Orders:
General Scope: Design and engineering-related Title I, Title II and Other A-E Services for projects primarily involved in new, restoration, renovation, sustainment, and/or modernization for Department of Defense (DoD) facilities, general and/or airfield infrastructure, as defined below.
Definitions: The following definitions are provided to aid in the preparation of your SF 330:
"Project" is defined as work performed pursuant to ONE SPECIFIC TASK ORDER of an indefinite delivery/indefinite quantity (IDIQ) type contract. An IDIQ type contract, in and of itself, is NOT considered a project. "Project" is also defined as a single, stand alone, site-specific contract. For the purposes of this evaluation, a project is an A-E project (not construction).
"Relevant Project" is defined as Title I, Title II, and Other A-E services.
“Title I Services” include services related to a specific construction project and consist of conducting field surveys and investigations to obtain design data and preparing contract plans, specifications, cost estimates, and estimated construction periods of performance. Title I services may include all aspects of design such as preparation and/or review of contract plans, specifications, design analyses, calculations, scheduling, cost estimates, Building Information Modeling (BIM), design-build conceptual designs, interior design for furniture and equipment, energy modeling and Life Cycle Cost Analyses, seismic retrofit design, building commissioning services and preparation of operating and design manuals. Title I efforts also encompass Other A-E services required to support and develop design work, including planning and programming, seismic assessments, program management, project scoping, studies, investigations, evaluations, consultations, interior facility functional/relational offices compatibility studies, value engineering, topographic survey services, geotechnical services, and hazardous materials assessments.
“Title II Services” include services related to a specific construction project and consist of supervision and inspection of construction. Title II services may include all aspects of construction quality assurance and oversight of facility and infrastructure construction/ renovation projects, and may include oversight of incidental environmental projects associated with primary requirements. Title II Services include construction phase credentialed architectural and engineering support services that encompass a full range of disciplinary expertise and services to include on-site construction oversight assistance, design reviews, quality assurance inspections, adherence to applicable specifications, construction schedule analysis, material submittal reviews, claim reviews, and other standard construction submittal reviews.
“Other A-E Services”: include design and construction-related services, but are not connected with a specific construction project. These include services of an architectural or engineering nature or services incidental thereto (including studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, program management, conceptual designs, plans and specifications, value engineering, construction phase services, soils geotechnical engineering, drawing reviews, preparation of operating and maintenance manuals, development of design criteria, and other related services) that logically or justifiably require performance by registered architects or engineers or their employees. The study and investigation services may include, but are not limited to work necessary to support the completion of Title I design services, including structural engineering forensic analysis, seismic assessments, fire water flow tests, preparation of As-Built drawings, services of consultants, where not specifically applied to the preparation of designs, plans, drawings or specifications, performance of expert witness testimony, Antiterrorism and Force Protection vulnerability assessments, utilities capacity studies, hazardous materials assessments, topographic, utility and right-of-way surveys, vibration analyses, preparation of models or renderings, NEPA documentation, environmental impact assessments, statements, and supporting data, geotechnical investigations, roof and envelope assessments, mold studies, and energy studies. The planning and programming support services may include, but are not limited to development of comprehensive/master plans, Installation Development Plans, Area Development Plans, airfield master plans, aviation airspace plans, and aircraft noise studies. Other A-E Services also include support necessary for the implementation of the Family Housing Master Plan Program to include Housing Requirements and Market Analyses (HRMAs), Housing Community Profiles (HCPs), Family Housing Master Plans (FHMPs), General Officer Quarters Master Plans), the Dormitory Master Plan Program, Air Force, Major Command (MAJCOM) and Installation Asset Management Plans, Pavement Condition Inspections (PCIs), Capacity Site Surveys, National Strategic Basing Plans, and EUMs etc. Other A-E Services may include incidental testing services such as asphalt mix testing and certification, concrete mix analyses and compressive strength testing, and other materials testing, etc.
"Completed projects" are defined as those in which the firm's performance of the task for which it was hired were completed within the past five (5) years or is 80 percent complete for Title I and Other A-E Services, and 50% complete for Title II Services, from the date this synopsis was posted. Do not list an IDIQ contract as an example of a “completed project”. Instead, list the relevant completed task order(s) or single/standalone contract.
C. SELECTION CRITERIA.
SF 330s will be evaluated to determine the most highly qualified firms. Evaluating Past Performance may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration.
The selection criteria are listed below in descending order of importance. Selection Criteria 5 will be evaluated on an acceptable/unacceptable basis.
PROFESSIONAL QUALIFICATIONS: (a) Technical competence of individual design team members to design similar repair, alteration, and new construction projects. (b) Knowledge of multi-discipline design projects through recent design experience. (c) Knowledge of Department of Defense design criteria through recent design experience, with knowledge of Air Force design criteria being preferred. (d) Professional registration of each discipline's lead engineer. It is preferred that key personnel hold current professional registration in South Carolina. (e) An engineer registered in the discipline of fire protection with at least 5 years of fire protection experience. (f) Knowledge and application of the minimum DOD Antiterrorism Standards for Buildings. (g) Knowledge and application of sustainable design principles, including prescribing the use of recovered materials and achieving waste reduction and energy efficiency in site, facility, and landscape design. It is preferred that key personnel hold current LEED certification.
SPECIALIZED EXPERIENCE (a) Recent multi-discipline experience of the proposed design team, including consultants, in designing repair, alteration and new construction projects to Department of Defense criteria. (b) Experience in comprehensive interior design and space planning.
PERFORMANCE (a) Recent past performance on contracts with DOD and private industry with respect to cost control, management, regulatory compliance, complexity/quality of work and compliance with performance schedules. Recent past performance on DOD contracts is preferred to private industry. (b) Incorporation and use of design Quality Control/Quality Assurance processes to assure fully coordinated, technically accurate plans, specifications, cost estimates and RFP documents.
CAPACITY (a) Ability to accomplish multiple projects simultaneously and within established time limits. (b) Ability to sustain the loss of key personnel while accomplishing work within required time limits.
LOCATION (a) Knowledge of probable site conditions and local requirements that can affect projects. (b) Knowledge of the local permitting processes and the ability to obtain required permits. (c) Geographic location of key personnel to ensure timely response to requests for on-site support. (d) Interested firms must be located within 250 miles driving distance of Joint Base Charleston, SC.
VOLUME OF DOD WORK (a) Firms will be evaluated on the volume of work previously awarded to the firm by DOD within the past 12 months with the objective of effecting an equitable distribution of contracts among qualified AE firms.
C. OTHER.
Ombudsman: An Ombudsman has been appointed to hear concerns from potential firms during the submittal development phase of this acquisition. The purpose of the Ombudsman is not to diminish the authority of the Contracting Officer, but to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate Government personnel. When requested, the Ombudsman will maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of AE submittals or elsewhere in the acquisition process. Interested parties are invited to contact the appointed Agency Ombudsman:
Mrs. Susan Madison
AFICC OL AMC
510 POW/MIA
Scott AFB, IL 62225-5022
Phone: (618) 229-0267
Fax: (618) 256-5724
Email: susan.madison@us.af.mil
FA441821R0003 Department of the Air Force Air Mobility Command
3/5/21, 2:40 PM