Alteration and Fitting Services
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
FA301620R0028, Alteration and Fitting Services, is being issued as a Request for Proposal (RFP) for JBSA-Lackland, Texas. These services are being acquired in accordance with FAR Part 13.5 Simplified Procedures for Certain Commercial items.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-06.
This requirement is set aside 100% for small business under the NAICS code 811490 – Other Personal and Household Repair and Maintenance, Clothing repair shops, alterations only, with a size standard of $8M. A single award of a Firm-Fixed Price (FFP), Indefinite Delivery (ID), Requirements Contract will be made as a result of the evaluation of proposal(s) received.
The following is a list of contract line item numbers (CLINs) and items, quantities and units of measure: (see Attachment 2).
The following is a list of descriptions of requirements for the items to be acquired: (see Attachment 1 – Performance Work Statement).
The place of performance will be: JBSA-Lackland, Texas. (see Attachment 1 )
The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision. (see Attachment 2)
The provision at 52.212-2, Evaluation-Commercial Items applies to this solicitation. (see Attachment 2)
Offerors are required to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and addenda to the clause exist at Attachment 2.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and any applicable additional FAR clauses cited in the clause are marked and applicable to the acquisition. (see Attachment 2).
Additional contract requirement(s) or terms and conditions determined necessary by the contracting officer for this acquisition and consistent with customary commercial practices can be found at Attachment 2.
(a) North American Industry Classification System (NAICS) code and small business size standard: The NAICS code is 811490 – Other Personal and Household Repair and Maintenance, Clothing repair shops, alterations only with a size standard of $8M.
(b) Submission of Offers:
To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.
Offers must be submitted and acknowledgement of all amendments, if applicable.
Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal shall demonstrate the ability to provide the required services in accordance with (IAW) the attached Performance Work Statement (Reference Attach 1). The proposal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims.
A complete proposal consists of three (3) parts:
Part
Content
Page Limitation
I
Technical Proposal
Eight (8) pages, font not smaller than approximately Times New Roman size 10,
II
Price Proposal,
See Attachment 3
Failure to furnish a complete proposal may result in the proposal being determined unacceptable by the Government. Response to this solicitation (including all parts) must be submitted via e-mail no later than
3:00 PM CT, 31 JULY 2020.
The completed technical proposal, and Price Proposal must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email from at least one of the identified government POCs; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows:
Cathy Hardy Contract Administrator (CA), catherine.hardy@us.af.mil 210-580-6434
Barbara Jewett Contracting Officer (CO), barbara.jewett.1@us.af.mil 210-652-8427
Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this combined synopsis/solicitation.
Provide one (1) electronic proposal copy. PDF and/or Microsoft WORD documents are acceptable. The submission shall be logically assembled. Each section shall be clearly identified.
All proposal documents shall be in English e-mailed to the POC’s. (Note: periodically the Government e-
mail system experiences delays, therefore, offerors are highly encouraged to contact the individuals identified in this combined synopsis/solicitation to confirm delivery and receipt).
The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.
There will be a preproposal conference and site visit on 17 JULY at 11:00 AM CT. The conference will be held BLDG # 5725, 1550 Wurtsmith STE 4, JBSA-Lackland AFB TX 78236-5250.
Interested vendors should contact the individual(s) below at least 24 hours prior to the preproposal conference/site visit time for installation access instructions and location details:
Cathy Hardy Contract Administrator (CA), catherine.hardy@us.af.mil 210-580-6434
Note: If contacting via e-mail to confirm site visit attendance, please confirm receipt of e-mail by calling Ms. Hardy.
The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional cost or pricing information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offerors may be required to submit other than cost or pricing data to support a determination of price reasonableness.
PART I, TECHNICAL PROPOSAL. Offerors shall provide sufficient information, as required below to allow the Government to judge the offeror’s technical capability to perform the requirements of the PWS and attachments. Offeror’s technical proposal must, at a minimum, address the following technical performance criteria:
Fitting and alterations-The contractor shall provide a narrative describing how it will accomplish alterations, fitting/tailoring and repairing in a timely manner with quality in accordance with the PWS, AFI 36-2903, and Uniform Fit Guide for Fitting and Alterations standards and where standards are not available, in accordance with best industry practices. The narrative must address how the offeror will meet the following technical sub factors in accordance with the PWS:
Sub Factor # 1 – Quality Control Plan
Sub Factor # 2 -- Continuation of Essential Contractor Services Plan
PART II, PRICE PROPOSAL. Offerors are require to complete/provide the information described below.
(a) Offeror Information and Schedule. Complete the Offeror information and Schedule at Attachment 2 to the solicitation as described below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments. The solicitation constitutes the model contract.
(b) Section B, Price Schedule. The periods of performance and applicable contract line item numbers (CLINs) are reflected below.
Period of Performance
CLIN #s
Ordering Period 1
01 Oct 2020 – 30 Sep 2021
0001
*********************
Ordering Period 2
01 Oct 2021 – 30 Sep 2022
1001
**************************
Ordering Period 3
01 Oct 2022 – 30 Sep 2023
2001
**************************
Ordering Period 4
01 Oct 2023 – 30 Sep 2024
3001
**************************
Ordering Period 5
01 Oct 2024 – 30 Sep 2025
4001
For each contract line item number (CLIN), insert proposed unit price and extended amount as shown in the example below. (Please note, example is from random contract, not a previous or current alterations and fitting contract).
The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are limited to two (2) decimal places and no rounding of the extended amount is allowed.
Note: It is the responsibility of each offeror to verify their calculations.
(c) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.
(d) Multiple Offers: Multiple offers will not be accepted.
(e) Late submissions, modifications, revisions, and withdrawals of offers:
The following is added:
“(2)(iii) Notwithstanding (2)(i) above, the Contracting Officer may accept a late offer if the Contracting Officer determines accepting the late offer is in the best interest of the Government.”
(f) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without interchanges with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
(g) Multiple Awards: The Government will award a single contract on an “all or none” basis; multiple awards shall not be contemplated.”
CLAUSES INCORPORATED BY FULL TEXT
ADDENDUM TO FAR 52.212-2 Evaluation – Commercial Items
FAR 52.212-2 Evaluation – Commercial Items
(a) Basis for Contract Award. The subject acquisition is being competed under FAR 13.5 Simplified Procedures for Certain Commercial Items, utilizing the Lowest Price Technically Acceptable (LPTA) procedures. The Government intends to award one Firm Fixed Price Indefinite Delivery (ID) Requirements contract for this competitive Small Business Set-Aside service acquisition. Award will be made to the technically acceptable Offeror with lowest evaluated price who is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. It is the Government’s intent to evaluate proposals and award contracts without interchanges with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a price, and technical standpoint. However, the Government reserves the right to conduct interchanges if the Contracting Officer (CO) later determines them to be necessary.
(b) The government intends to award one contract for this requirement. The resultant contract will have five (5) ordering periods.
(c) If any aspect of an offeror’s proposal does not meet the government’s requirements and is not considered correctable, the offer may be eliminated. All technically acceptable proposals shall be treated equally except for their price record. Offers will be ranked based on initial assessment of overall total evaluated prices, followed by a full evaluation of Technical Acceptability, then Price Reasonableness of the low priced technically acceptable proposal. Only proposals rated technically acceptable are eligible to receive an award.
(d) It is the Government’s intent to evaluate proposals and award contracts without interchanges with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges if the Contracting Officer later determines them to be necessary.
1.0 Evaluation Process. Offers will be ranked from lowest to highest based on initial assessment of Total Evaluated Price (TEP), followed by a full evaluation of technical acceptability of the lowest three TEP proposals. If the Government deems it necessary, evaluations of additional proposals, in order of TEP, may be conducted in order to determine price fair and reasonable. A price analysis will be conducted to determine if the lowest price technically acceptable offer is fair and reasonable. Award will be made to the lowest TEP proposal meeting the technical acceptability standards and deemed responsibility in accordance with FAR 9.104-1.
1.1 Price Evaluation. Evaluations will be completed by multiplying the Offeror’s unit price by the estimated quantity. An offeror’s proposed TEP will be determined by multiplying the estimated quantities identified in the Schedule of Supplies/Services by the proposed unit price for each CLIN. The extended amounts for each CLIN will then be totaled to obtain the estimated total for each performance period. The amounts in the Bid Schedule must match the totals of the individual line items in Attachment 2, multiplied by the quantities and totaled. For purposes of evaluation, both the Bid Schedule and Attachment 2 totals must match. Conflicting information between Bid Schedule and Attachment 2 may result in offer being rejected.
The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional 6 months beyond the awarded contract performance period. The price for that period will be determined based on the unit prices proposed for the current option period and will be evaluated at time of award. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required rates will be adjusted only as result of revisions to applicable prevailing Department of Labor wage rates.
1.2 Technical Evaluation. If the Government receives three (3) or fewer proposals all proposals will be evaluated for Technical Acceptability. If the Government receives three (3) or more proposals the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for technical acceptability if in the Government’s best interest. If additional proposals are evaluated for technical acceptability they will be selected in the order of TEP.
1.3 Acceptability Ratings. The evaluation factors listed below will be evaluated and receive one of the following ratings:
(i) Acceptable – The proposal meets the requirements of the solicitation.
(ii) Unacceptable – The proposal does not meet the requirements of the solicitation.
1.4 Evaluation of Factors. Offerors are advised that their submission should be their best effort. Only technically acceptable proposals, either initially or as a result of interchanges, are eligible for award. If award is made without interchanges, proposal revisions will not be permitted. The Government will evaluate the proposals selected above for technical acceptability on an Acceptable/Unacceptable basis. For the technical proposal to be rated as “Acceptable”, all technical subfactors must be rated acceptable. If any technical subfactor is rated “Unacceptable” the overall proposal will be rated as “Unacceptable”. The technical proposal will be evaluated for the following technical subfactors:
(C) Sub Factor # 1 – Quality Control Plan
Standard: The Offeror shall provide a Quality Control Plan (QCP) with a complete written system for identifying and correcting deficiencies to include measurable metrics to identify deficiencies and the steps to be taken to correct them; as well as protocols to reduce/eliminate repeated occurrences. The written plan shall specifically addresses contract requirements and at a minimum, provide the following:
i. Plan to manage daily work volume fluctuations as described in the PWS to ensure completion of all required services by the identified completion time.
ii. Description of processes used to proactively mitigate or prevent quality control deficiencies.
iii. Description of processes used for Contractor identification of non-conforming services should instances occur, and proposed corrective actions to ensure services provided conform to the requirements of the solicitation.
iv. Identify metrics to track performance objectives identified in the Performance Requirements Summary, to include same-day correction, and provide a measure of corrective actions taken to the COR monthly.
v. Plan to ensure AFI 36-2903 is available to employees for ready access as well as how the offeror will document training of all personnel.
vi. Plan to promote safety at every level of the organization to include accident/incident prevention and general employee safety. Provide a comprehensive plan that also incorporates wing, base, squadron and location level actions. Plan should also recognize implementation of OSHA compliance safety actions associated with the activities performed in the area as well as safe handling/maintenance of machinery and material.
vii. Plan to protect, preserve, and establish accountability controls over Government facility space, furniture, automated data processing equipment (ADPE), keys, and combination locks provided to the Contractor for use in performance of contract requirements.
viii. Plan that, at a minimum, provides a comprehensive system of internal controls to manage (account for, control, preserve and protect, Government Furnished Property (GFP) in its possession. The system shall be adequate to satisfy all requirements of FAR clause 52.245-1, Government Property.
ix. The standard has been met when: The Offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient plan which addresses all of the elements (i. thru viii.) of Sub-Factor #1 above, meets the requirements of the PWS. The strategies outlined in the plan are realistic, minimize the effects of deficiencies/complaints, and are designed to efficiently and effectively correct and prevent reoccurrence.
(D) Sub Factor # 2 -- Continuation of Essential Contractor Services Plan:
1.0 Standard: The Offeror shall provide a plan that, illustrates the ability to maintain essential contract requirements/ contractor services as required by DFARS Provision 252.237-7024, DFARS Clause 252.237-7023 and Attachment 5, in case of local or national emergency, to include but not limited to base
access, unexpected loss of personnel and at a minimum, includes:
i. Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;
ii. The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;
iii. The components, processes, and requirements for the identification, training, and preparedness of personnel
who are capable of relocating to alternate facilities or performing work from home;
iv. Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and
v. The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.
The standard has been met when: The Offeror’s proposal clearly addresses all of the elements (i. thru v.) of Sub-Factor #2 above in order to have the ability to maintain essential contract requirements IAW DFARS Provision 252.237-7024, DFARS Clause 252.237-7023 and in Attachment 5.
2.0 The Government will conduct a complete Price Analysis using one or more of the techniques defined in FAR 15.404-1, to determine if the lowest price technically acceptable offer is reasonable and balanced. Unbalanced pricing exists when, despite an acceptable TEP, the price of one or more contract line items or sub line items appears to be significantly overstated or understated as indicated by the application of price analysis techniques. An offeror’s proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.
2.1 If interchanges are to be conducted, the Government will establish a competitive range based on the ratings of each proposal against all evaluation criteria in the solicitation. The competitive range will consist of the most highly rated offerors based on evaluation of all offers against all factors. The Government reserves the right to further limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Prior to the establishment of the competitive range, and after the decision to conduct interchanges have been made, the Government may enter into limited communications with offerors whose inclusion or exclusion from the competitive range is uncertain. These communications are limited in accordance with FAR 15.306(b) (1). The Government will only enter interchanges with those offerors determined to be in the competitive range.
At the conclusion of interchanges, each offeror still within the competitive range shall be given an opportunity to submit a Final Proposal Revision (FPR) by a common cutoff date and time as established by the contracting officer. If, after interchanges have begun, the Government determines that an offeror’s proposal should no longer be included in the competitive range, the proposal will be eliminated from consideration for award. This may occur at any time even if all material issues have not been discussed or if the offeror has not yet been afforded the opportunity to submit a proposal revision. Written notice of exclusion from the competitive range will be provided to unsuccessful offerors.
(End of Addendum)
Definitions:
Interchanges
Interchanges can be informal or formal. The CO may use e-mail, send an Interchange Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions or other documentation. The Government may conduct interchanges with one, some, none, or all offerors at its discretion. A competitive range determination is not required to enter into interchanges and Final Proposal Revisions will not be required.
Only proposals rated technically acceptable, either initially or as a result of interchanges, will be eligible for award. Offerors are advised that FAR Part 15 procedures will not be used to evaluate offers
See Attachment 2 – Additional Terms & Conditions and for full-text of Provisions
Clauses.
(xi) Proposals are due via e-mail no later than 3:00 PM CT, 31 JULY 2020. All questions should be submitted to the contacts listed below no later than
4:00 PM CT, 24 JULY 2020.
(xii) For additional information regarding this solicitation, please contact the following via e-mail:
Contract Specialist – Cathy Hardy (catherine.hardy@us.af.mil)
Contracting Officer – Barbara Jewett (barbara.jewett.1@us.af.mil )
Ensure you reference the solicitation number, FA301620R0028, in the subject line.
Please be advised that this RFP in no manner obligates the Government regarding award of a contract that results from the issuance of this RFP.
Attachments:
Performance Work Statement (PWS)
Schedule/Clauses
Price List
Wage Determination
FA301620R0028 Department of the Air Force Air Education and Training Command
7/2/20, 5:12 PM