1/2 inch Wire Rope for Various Coast Guard Locations
The United States Coast Guard is seeking contractors interested in submitting proposals for the manufacture and delivery ½ inch (nominal diameter), Type I, General Purpose, Class 2, 6x19 wire rope for various U.S. Coast Guard Units and Cutters. The wire rope shall be manufactured and delivered in accordance with the attached Specification: RR-W-410H dated 22 December 2015
This is a Sources Sought/Market Survey announcement seeking companies that can provide all necessary materials, labor, equipment, facilities and supervision to fabricate and deliver ½ inch wire rope to multiple Coast Guard destinations. The Government anticipates issuing a single solicitation resulting in the award an Indefinite Delivery, Indefinite Quantity (IDIQ) Firm Fixed Price contract with an Economic Price Adjustment for steel.
The period of performance is anticipated to be a one year Base Period and 2-One year Option Periods (not to exceed three years if all option periods are exercised by the Government). The performance period of the contract is anticipated to start on/or about September 11, 2021. The applicable North American Industrial Classification Code (NAICS) is 332618, Other Fabricated Wire Product Manufacturing. The Small Business Size Standard is 500 employees. A small business set-aside determination will be made based upon the results of this Sources Sought notice (i.e. if enough small business interest indicate that a set-aside for small business will result in an adequate number of responses for competition purposes).
All interested sources are requested to complete and return the attached Questionnaire by April 1, 2021, no later than 3:00 p.m. via email to Barbara.T.Spruill@uscg.mil and a copy to Courtney.Baker-Williams@uscg.mil. Brochures are not encouraged and will be reviewed. You may call to confirm receipt of your email and address all requests, comments and questions to Barbara Spruill, Contract Specialist/CTR, at phone number (757) 628-4159.
THIS IS NOT A REQUEST FOR PROPOSAL. This announcement is to gain industry information in the development of the acquisition plan and in no way obligates the Government. No other sources sought notice will be issued. Competition and set-aside decisions shall be based upon the results of this market research. No solicitation exists at this time; therefore, do not request a copy of the solicitation. This notice is for market research purposes only and is not to be construed as a commitment by the Government, nor will the Government pay for any information obtained or provided by responding parties.
70Z08421QBB801100 Department of Homeland Security US Coast Guard
3/18/21, 4:01 PM 1/2 inch Wire Rope for Various Coast Guard Locations
SOLICITATION RFP 70Z08421QBB801100
NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).
Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.
Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.
Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.
Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.
1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subparts 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This is a Request for Quotes (RFQ) and the solicitation number is 70Z08421QBB801100. This request is being issued by Contract Office 7008: USCG Director of Operation Logistics (DOL-95), 300 East Main Street, Suite 965, Norfolk, VA 23510.
This notice incorporates provisions and clauses in effect through Federal Acquisition Circular 2021-05. The full text of FAR Clauses may be accessed electronically at: https://www.acquisition.gov/browse/index/far. The full text of HSAR Clauses may be accessed electronically at: https://www.acquisition.gov/hsar
This solicitation is Full and Open Competition, after exclusion of sources and is 100% Set-Aside for Small Business. The North American Industry Classification (NAICS) 332618 and the size standard is 500 employees.
A list of line item numbers and items, quantities, and units of measure (including options) is found at Attachment 1, B.2 Schedule of Prices
This Request for Quotes is issued to establish an Indefinite Delivery Indefinite Quantity, Firm-Fixed Price contract with Economic Price Adjustment to provide 1/2 inch Wire Rope for Various Coast Cutters/Units in accordance with the attached specification RR-W-410H.
Date and place of delivery will be identified on individual delivery orders. Delivery locations are identified in Attachment 2, Delivery Locations with FOB Destination.
FAR Provision 52.212-1, Instruction to Offerors-Commercial, applies to this acquisition and any addenda to the provision (See Attachment 6).
FAR Provisions 52.212-2, Evaluation-Commercial, applies to this acquisition with specific evaluation criteria (See Attachment 6).
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition, and any addenda to the clause (See Attachment 6).
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items, applies to this acquisition (See Attachment 6).
The acquisition is not rated
Offerors responding to this announcement shall submit their proposals via email to Barbara.T.Spruill@uscg.mil. All proposals must be received by 3:00 PM Eastern, Thursday July 14, 2021 to be considered for award. Electronic submissions only.
Contact Barbara Spruill (757) 628-4159 for information regarding the solicitation.
2. The following Attachments apply to RFQ 70Z08421QBB801100:
Attachment 1 B.2 Schedule of Prices (.xlsx format) (pages 1 – 5)
Note: Vendor shall enter unit price, cells for total price cells contain formulas and will calculate automatically.
Also, enter unit price for EPA for Options 1 and 2, cumulative totals not required for these columns
Attachment 2 USCG Delivery Locations
Attachment 3 Federal Specification RR-W-410H, Wire Rope and Strand
Attachment 4 DHS Form 700-21 Material Inspection and Receiving Report
Attachment 5 Past Performance Questionnaire (PPQ)
Attachment 6 Clauses and Provisions
Attachment 7 SF-1449 (optional, for award only)
3. This requirement consists of a Base Year and Two (2) Options Years
Anticipated Contract Performance Periods (dates may change based on contract award date)
Base Period: 11 SEP 2021 (or date award) – 10 SEP 2022
Option Period One: 11 SEP 2022 – 10 SEP 2023 (If exercised by the Government)
Option Period Two: 11 SEP 2023 – 10 SEP 2024 (If exercised by the Government)
4. Schedule of Supplies/Services is provided as Attachment 1. All prices submitted in response to this solicitation shall be in whole dollar amounts and based on fixed prices. The Government will evaluate offers for award purposes by adding the total prices for all options to the total price for the basic requirements. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
Fixed Unit Prices shall include all costs to provide the supplies, which includes, but is not limited to, all applicable Federal, State, and local taxes and duties in accordance with FAR Clause 52.212-4(k), Taxes and all FOB destination, delivery and shipping charges. Note: FAR Clause 52.212-4(x), Economic Price Adjustment (EPA) – Steel, is only applicable to the cost of steel.
5. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.
6. Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM) (See FAR Clause 52.232-33). Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.
Using Internet Explorer (not Google Chrome, Yahoo, Firefox, etc.) select the link: http://www.fincen.uscg.mil/electron_cg24.htm
Click Online: Coast Guard Award Invoices or Contract/Order Invoices. This will take you to a login page. Please click on the link for the USCG Vendor Electronic Invoice Submissions Quick Reference Guide which will walk you through the process of creating a login and password needed to electronically submit invoices.
https://www.fincen.uscg.mil/centralinv/USCGVendorElectronicInvoiceSubmissionsQuickReferenceGuide.pdf
When filling out the Contractor Invoice Submission Form please be sure to select the Invoice Routing Code (SILC PCB-4) so the invoice reaches our office for processing. Please make sure you insert the contract and invoice number as it is documented on your contract task order and/or modification.
If you have difficulties uploading your invoice, contact the Finance Center’s Customer Service Team at (757) 523-6940.
Copies shall also be emailed to the Contract Specialist and the COR.
a. Upon completion of each contract requirement the Contractor shall prepare and furnish to the COR/Alternate COR for approval a DHS 700-21 Form, Material Inspection and Receiving Report (MIRR). One copy of each DHS 700-21 Form, or approved equivalent, shall be submitted with the invoice. The report shall include:
Contract Number including Delivery Order Number
DHS 700-21 Form or equivalent invoice number.
CLIN Number, CLIN description, quantity, unit price, and extended price.
Description of any invoice deductions.
A copy of the Progress Report (as necessary)
Invoices shall not be submitted until the Material Inspection and Receiving Report (DHS 700-21) has been approved by the COR.
b. The Contractor shall submit all invoices for supplies or services via the U.S. Coast Guard Finance Center (FINCEN) website at: www.fincen.uscg.mil
(1) Select “Submitting Invoices” under “Vendors” on the right hand side of the screen.
(2) Select “Coast Guard Vendors”
(3) Select “Coast Guard Award Invoices or Contract/Order Invoice” (‘24’ document)
(4) Select “Online: Coast Guard Award Invoices or Contract/Order Invoices “
(5) Go to Step 3 (if contractor has already created a PDF invoice) to complete the “Contractor Invoice Submission Form”.
c. The electronic submission requires the contractor to:
(a) Complete the Contractor Invoice Submission Form
(b) Select the correct Invoice Routing Code, which is SILC PCB-4 (the Contractor must select the correct Invoice Routing Code for timely invoice processing.)
(c) Attach a single PDF file, which can be no larger than 3 MB, containing the invoice and any necessary supporting documentation. (Grey-scale PDFs and Portfolio PDFs are not compatible.)
(d) If your single PDF file is larger than 3 MB:
Complete the Contractor Invoice Submission Form via the website and attach the invoice document only, then
d. The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4(g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.
7. It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation. All questions/concerns regarding this solicitation shall be submitted via email to the Contract Specialist at Barbara.T.Spruill@uscg.mil no later than 7 days prior to the due date for receipt of proposal. Follow-up/additional questions will not be accepted after this date, unless the date for receipt of proposal is extended an “Amendment of Solicitation” (SF-30), which will be posted on the beta.SAM.gov website for viewing by all potential offerors.
9. Place of Performance: Principle place of performance will be at the Contractor’s Facility with delivery to various USCG locations.
10. Clauses and Provisions are provided as Attachment 6 and are applicable to this acquisition
70Z08421QBB801100 Department of Homeland Security US Coast Guard
6/23/21, 8:45 AM