State Wide Montana Courier Service
Page 1 of 13 General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25919Q0057 Posted Date: December 1, 2018 Current Response Date: January 2, 2018 Product or Service Code: R602 Courier and Messenger Services Set Aside: SDVOSB NAICS Code: 492210 Local Messengers and Local Delivery Contracting Office Address SAO West, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center Department of Veterans Affairs 6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 Places of Performance Fort Harrison VA Medical Center (CHYVAMC) Community Based Outpatient Clinic(s) (CBOC) in Anaconda, MT; Bozeman, MT; Great Falls, MT; Kalispell, MT; Lewiston, MT; Missoula, MT; Havre, MT Performance Period The period of performance for the Courier Services IDIQ will be for a one-year (12 months) base period with four (4) one-year (12 months) option periods. The one-time minimum guaranteed awarded to the contractor will be $2,500. A minimum guarantee shall be considered satisfied upon issuance of a Task Order (TO) award processed in the amount of $2,500.00. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular FAC 2005-99 7/16/2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 492110- Couriers and Express Delivery Services, with a small business size standard of 1,500 Employees. The Network Contracting Office 19 (NCO 19) is seeking to purchase Courier Services. The purpose of this acquisition is to provide Rocky Mountain Regional Veterans Affairs Medical Center with the services listed in the Statement of Work. All interested companies shall provide quotation for the following: COURIER SERVICES Base Year - February 1, 2019 tough January 31, 2020 CLIN DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 0001 Courier Services for Fort Harrison VA Medical Center (FHVAMC) to Community Based Outpatient Clinic (CBOC). 12 Month COURIER SERVICES Option Year 1 - February 1, 2020 tough January 31, 2021 CLIN DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 1001 Courier Services for Fort Harrison VA Medical Center (FHVAMC) to Community Based Outpatient Clinic (CBOC). 12 Month COURIER SERVICES Option Year 2 - February 1, 2021 tough January 31, 2022 CLIN DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 2001 Courier Services for Fort Harrison VA Medical Center (FHVAMC) to Community Based Outpatient Clinic (CBOC). 12 Month COURIER SERVICES Option Year 3 - February 1, 2022 tough January 31, 2023 CLIN DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 3001 Courier Services for Fort Harrison VA Medical Center (FHVAMC) to Community Based Outpatient Clinic (CBOC). 12 Month COURIER SERVICES Option Year 4 - February 1, 2023 tough January 31, 2024 CLIN DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 4001 Courier Services for Fort Harrison VA Medical Center (FHVAMC) to Community Based Outpatient Clinic (CBOC). 12 Month PERFORMANCE WORK STATEMENT 1. GENERAL: This is a non-personnel services contract to provide laboratory specimen, pharmaceutical supplies, prescriptions, office supplies, mail, small medical equipment from the Bio-Med Department, clean and soiled laundry, medical supplies for clinical operations, and prosthetic supplies or clinical operations. Courier services shall transfer said items, or any of them, to and from the Fort Harrison, Montana VA Medical Center, located at 3687 Veterans Drive, in Fort Harrison, MT, 59636, hereinafter referred to as FHVAMC to and from the Community Based Outpatient Clinics (CBOCs) located in Anaconda, Bozeman, Great Falls, Kalispell, Missoula, Lewiston, and Havre, Montana. The address for the CBOC located in Anaconda, MT is 118 E. 7th Street, Suite 2A, Anaconda, MT 59715 and hereinafter referred to as Anaconda . The address for the CBOC located in Bozeman, MT is 300N. Wilson, Suite 703G, Bozeman, MT 59715 and hereinafter referred to as Bozeman . The address for the CBOC located in Great Falls, MT is 1417 9th Street South, Suite 200, Great Falls, MT 59405 and hereinafter referred to as Great Falls . The address for the CBOC located in Kalispell, MT is 31 Tee Mile Drive, Suite 102, Kalispell, MT 59901 and hereinafter referred to as Kalispell . The address for the CBOC located in Lewiston, MT is 3629 NE Main Street, Suite 1, Lewiston, MT 59457 and hereinafter referred to as Lewiston . The address for the CBOC located in Missoula, MT is 2687 Palmer Street, Suite C, Missoula, MT 59808 and hereinafter referred to as Missoula . The address for the CBOC located in Havre, MT is 130 13th Street, Suite 1, Havre, MT 59501 and hereinafter referred to as Havre . The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. DESCRIPTION OF SERVICES: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform courier services as defined in this Performance Work Statement. The Contractor shall perform to the standards in this Performance Work Statement and the Contract between the Government and the Courier Services Contractor to be selected. 2.1 Objectives: The objective is to provide dependable, secure, accountable and timely courier service. 2.2 Scope: The Contractor shall provide courier services with a company vehicle(s) and driver(s) to transport office supplies, mail, small and large medical equipment from Biomed, Logistics, and Prosthetics, clean and soiled laundry, medical supplies for clinical operations, pharmaceutical supplies, prescriptions, and prosthetic supplies for clinical operations. For transport, all lab specimens are to be in sealed cooler 2.2.1 Specimen Transport Coolers: Laboratory specimens include blood, body fluid, tissue, swabs, and glass slides encased in a FHVAMC or CBOC packed and sealed cooler. The specimens packaged by VA personnel will meet all Federal Transport Regulations and will be packed in crush proof specimen transport coolers with a size of 22 x 22 x 22 and weigh between 10-20 pounds. The Contractor may be required to transport formalin in small quantities (histology samples). The formalin containers will be transported in the same manner as the other laboratory specimens, i.e., in sealed coolers prepared by VA personnel. The quantity of formalin to be transported is less than 30 mL per primary container, making it exempt from any other hazardous transportation requirements (see 49 CFR, part 173.24a Mixed Content subsection). 2.2.2 Empty Coolers: The Contractor shall transport empty specimen transport coolers and formalin containers from the FHVAMC main laboratory to the appropriate CBOC locations as shown in the Schedule of Items/Locations and as appropriately marked or designated by FHVAMC. The Contractor shall transport the same number of empty transport coolers as picked up on the prior day. Pick up of empty specimen transport coolers will be accomplished when the laboratory specimen delivery in paragraph 1.3.1, above, is made. Empty cooler(s), including formalin coolers, should be returned to the specific MSOC on the next business day when picking up the next full cooler. 2.2.3 Transport Direction: Pick up must be made according to the times listed in the Schedule of Items/Locations. All full incoming containers will be placed in the areas designated by the Pathology & Laboratory Medical Service personnel at each location. All empty outgoing containers will be placed in the designated outgoing area to be picked up for return to the appropriate CBOC as designated in paragraph 2.2.2, above. Contractor employees may be required to sign in with VA security when entering a VA Facility and sign out when exiting. 3. REQUIREMENTS: 3.1 Transport: The Contractor shall provide safe transport of all items named herein, including biomedical materials, Prosthetics; Durable Medical Equipment, medical supplies and small medical devices. This must include the proper receipt, distribution, storage and security of patient specimens in accordance with all federal* regulations governing the safe transport of these materials including, but not limited, to the following: 3.1.1 Department of Transportation 49 CFR Parts 171-180 Hazardous Materials: Infectious Substances; Harmonization with the United Nations Recommendations, Final Rule. 3.1.2 Department of Labor/OSHA 29 CFR, Section 1910.1030-Bloodborne Pathogens 3.1.3 Health Information Portability and Accountability Act (HIPAA) Privacy Rule 45 CFR Parts 160 1nd 164. * State and local regulations may be applicable if more stringent and do not conflict with the federal regulations. 3.2 Training: Training for transport of biological substances, Class 6, Division 6.2 = Category B infectious must be performed by the Contractor for all Contractor personnel transporting such substances, according to mandatory national requirements and proof thereof submitted to the CHYVAMC, Pathology and Laboratory Service personnel. 3.3 Vehicles: All vehicles used in performance of the courier services must be licensed and meet the minimum requirements as mandated by the State of Wyoming. Vehicles must provide adequate space to meet large and small equipment, protection for the items being transported to prevent exposure to the weather (direct sunlight, heat, rain, snow, water, etc.) and insure items are secured to prevent theft or loss or damage to contents in transport. No item will be left unsecured for any reason. 3.4 Personnel: All Contractor personnel shall be able to read, write, speak, and understand English. All Contractor personnel must conduct themselves in a professional manner, present a neat appearance and be easily identified as a Contractor employee by wearing an Contractor provided identification badge in clear view above the waist. Such identification badge shall clearly show the photograph of the Contractor employee. The identification photograph shall not be more than tee (3) years old. 3.5 Management, Supervision and Training: 3.5.1 FHVAMC will provide orientation for assigned Contractor personnel to expected duties and responsibilities under the contract between the Contractor and the Government, as well as any FHVAMC policy, procedures, and processes necessary to cooperative functioning between the Contractor and FHVAMC. Up-dates and refreshers shall be provided upon request of the Contractor or when FHVAMC policy, procedures or processes change that affect the Contractor. 3.5.2 The Contractor shall be responsible for supervising the daily services provided under the Contract and shall provide and document orientation and training programs for all employees performing on or under this Contract. 3.5.3 The Contractor shall complete background investigations to insure that employees do not have a record of criminal offenses and employees are properly licensed and insured. 3.6 Submittals: All submittals required herein shall be submitted to the Contracting Officer s Representative (COR) as designated by the Contracting Officer. Notice of the COR will be given to the Contractor upon award of the Contract. 3.7 Federal Holidays: Following is a list of the federal holidays observed at the FHVAMC and CBOCs. Paragraph 3.7.1 contains the holidays observed by the VAMC and CBOCs Other days may be declared a federal holiday or designated by the President of the United States proclamation and will be treated as a federal holiday for the FHVAMC and all CBOCs. FHVAMC and CBOC Federal Holidays: New Years Day January 1 Martin Luther King s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Cistmas Day December 25 If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday. 3.7.1 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the Contract. In the event the Contractor s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked. This provision does not preclude reimbursement for authorized overtime work if applicable to this Contract. 4. APPLICABLE POLICIES/REGULATIONS/GUIDANCE: 4.1 Inadvertent Contact with Proprietary Information Privacy/Release of Information: In the performance of contract services, the Contractor and all Contractor employees shall observe the requirements imposed by law, Federal regulation, and VA statutes and policies concerning privacy and/or release of sensitive data/information. The Contractor shall ensure that their personnel meet these requirements and that confidential and proprietary information shall be released only to those officers and officials of the VA or Contractor authorized to receive such information. Reference Federal Privacy Act of 1974 (Public Law 93-579). 4.2 Contact with Patients/VA Employees: The Contractor may come in contact with patients during the performance of this Contract. Physical or verbal abuse of patients or VA employees will not be tolerated. If either type of abuse is witnessed, the Contractor personnel will be immediately removed from any performance under this Contract and not allowed to return. If a patient confronts the Contractor or otherwise tries to engage the Contractor in adverse behavior, the Contractor will remain calm and contact VA employees, the COR or the VA Police for assistance. Emergencies involving any patient shall be reported to the nearest VA or CBOC employee for assistance. 4.3 Harassment Policy: 4.3.1 It is federal policy to create an environment free of discrimination and to promote an atmosphere for the residents, visitors and Government or VA workforce free of discrimination and/or harassment, without regard to race, color, religion, sex, national origin, and age, physical or mental handicap. 4.3.2 It is the responsibility of the Contractor PERFORMING the services on any Federal worksite to take any and all necessary measures to prevent sexual harassment and discrimination from occurring, by assuring that his/her employees and those of his/her sub-contractors maintain the highest degree of conduct and standards in this regard. 4.3.3 These steps should include, but not be limited to, affirmatively raising the subject with employees and sub-contractors, expressing strong disapproval when discovering or being informed that an incident has occurred, and developing appropriate guidelines and sanctions for conduct and/or misconduct pertaining to such matters. 4.3.4 Any complaints received by the Contractor, alleging misconduct toward Contractor employees from other than Contractor related personnel, i.e., VA personnel, patients and/or visitors shall be reported to the Contracting Officer in charge of the awarded Contract. 4.4 Smoking Policy: The CFHVAMC and its associated CBOCs are smoke free facilities. No smoking is permitted within the confines of any building or within 15 feet of any entrance to a building located within or on FHVAMC or any CBOC premises or within vehicle. Smoking is permitted in designated areas only. Failure to comply with the smoking policy will result in immediate removal of Contractor or Contractor personnel from any such VA facility. 4.5 Responsibility for Loss, Personal Injury of Contractor Personnel: 4.5.1 The Government will not be responsible or held liable for any loss, damage, personal injury or loss of life of Contractor personnel, not caused by the fault, negligence, wrongful omission of the Government, its agents or its employees, occurring at any time such personnel are entering, exiting, using, or occupying Government property or facilities in performance of this Contract. 4.5.2 The Contractor shall be liable and will indemnify and hold harmless the Government, its agents and employees, against all actions or claims for damages to persons, property, including death not caused by the fault, negligence, wrongful act, or wrongful omission of the Government, its agents, or employees. The Contractor shall be liable and will indemnify and hold harmless the Government, its agents and employees against all actions or claims for all damages to persons or property, including death arising or resulting from the fault, negligence, wrongful act, or wrongful omission of the Contractor personnel in accordance with the Federal Tort Claim Act (28 U.S.C. 2671-2680) 4.6 Contracting with Parties Listed on the OIG List of Excluded Individual Entities: 4.6.1 In accordance with The Health Insurance Portability and Accountability Act (HIPAA) and the Balanced Budget Act (BBA) of 1977, the Office of Inspector General has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the Medicare and Medicaid programs. 4.6.2 Therefore, all offerors shall review the OIG List of Excluded Individuals/Entities on the OIG web site at www.hhs.gov/oig to ensure that the proposed candidate(s) and/or firm(s) are not listed. Offerors should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) of $10,000 for each item or service furnished during a period that the person or entity was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMP s may also be imposed against health care providers and entities that employ or enter into contracts with excluded individuals or entities to provide items or services to Federal program beneficiaries. By signing the offer/bid, the Contractor certifies that he/she has reviewed the OIG List of Excluded Individuals/Entities and that the proposed candidate(s) and/or firm are not listed as of the date the offer/bid was signed. 5. QUALITY CONTROL: 5.1 Quality Control Program: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement and the requirements of the resulting Contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor s quality control program is the means by which he/she assures himself/herself that their work complies with the requirement of the Contract. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer s acceptance in writing of any proposed change to his QC system prior to initiation of any proposed change. 5.2 Quality Assurance: The Government shall evaluate the Contractor s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed the duties and responsibilities under the Contract in accordance with the performance standards contained in the Performance Work Statement and the Contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The QASP is the property of and the sole responsibility of the Government and shall not be nor become a part of this Performance Work Statement or the resulting Contract. 5.3 Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance teshold briefly describes the minimum acceptable levels of service required for each requirement. These tesholds are critical to mission success. Performance Objective Standard Performance Teshold Method of Surveillance Disincentive PRS # 1. Timely transportation of laboratory specimen and pharmacy supplies in transport coolers. Successful delivery to the locations within the timeframes specified in the Schedule of Items/ Locations of sealed transport coolers. 100%* of the time or notification of any incident beyond the Contractor's control that impedes or prevents delivery is immediately brought to the COTR s attention. Each notification shall be put into writing by the person receiving the incident report. COTR observation, CBOC/VAMC Main Laboratory personnel complaints Deduction of $1,500.00** per reported incident from invoice. PRS # 2 Timely return of the empty transport coolers. Successful return of the transport cooler(s) to the MSOC during the next delivery in the same quantity as picked up the day before. 90% of time missed delivery shall be brought to the attention of the COTR with the new delivery date. Each notification shall be put into writing by the person receiving the incident report. COTR observation, CBOC personnel complaints. Deduction of $100.00 per reported incident from invoice. * This is a critical element that must be successfully performed daily. The Government recognizes there are events beyond the Contractor's control that may impede or stop the performance, however, if the Contractor does not immediately or as soon as practicable notify the Government of the delay or inability to perform, the Contractor will be held to the disincentive above. The Government may be able to have the specimens re-contained in the appropriate manner to avoid spoilage or contamination. ** The incentive for PRS#1 is based on the VA's internal costs of the medical professionals performing the tests and packaging the transport coolers. The inconvenience and cost for the patients returning to the VA for re-testing has also been calculated into this total. A Fort Harrison VA MEDICAL CENTER Pick-up and Delivery site for Lab Specimens and Mail/Other items Lab Specimens: FHVAMC Medical Center Laboratory 3687 Veterans Drive Fort Harrison, MT 59636 Phone:A TBD Schedule of Items/Locations PICK UP LOCATION PICK UP TIMES PICK UP DAYS MILEAGE CBOC TO FHVAMC REMARKS APPROX. TOTAL DAILY MILEAGE Anaconda CBOC, 118 E. 7th Street, Suite 2A, Anaconda, MT Ph: POC: 3:30 P.M. + or 15 minutes AND 4:00 P.M. + or 15 minutes One time per day Monday tough Friday 83 Deliver to FHVAMC Laboratory by 6:30 P.M. the same evening. 166 Great Falls CBOC, 1417 9th Street South, Suite 200, Great Falls, MT 59405 Ph: POC: 3:30 P.M. + or 15 minutes AND 4:00 P.M. + or 15 minutes One time per day Monday tough Friday 89 Deliver to FHVAMC Laboratory by 6:30 P.M. the same evening. 178 Bozeman CBOC, 300N. Wilson, Suite 703G, Bozeman, MT Ph: POC: 3:45 P.M. + or 15 minutes AND 4:30 P.M. + or 15 minutes One time per day Monday tough Friday 95 Deliver to FHVAMC Laboratory by 7:30 P.M. the same evening. 190 Missoula CBOC, 2687 Palmer Street, Suite C, Missoula, MT 59808 Ph: POC: 3:45 P.M. + or 15 minutes AND 4:30 P.M. + or 15 minutes One time per day Monday tough Friday 116 Deliver to FHVAMC Laboratory by 7:30 P.M. the same evening. 232 Kalispell CBOC, 31 Tee Mile Drive, Suite 102, Kalispell, MT Ph: POC: 4:00 P.M. + or 15 minutes AND 4:30 P.M. + or 15 minutes One time per day Monday tough Friday 197 Deliver to FHVAMC Laboratory by 11:30 P.M. the same evening. 394 Lewiston CBOC, 3629 NE Main Street, Suite 1, Lewiston, MT Ph: POC: After 2 P.M. One time per day Monday tough Friday 129 Deliver to FHVAMC Laboratory by 10:30 P.M. the same evening. 258 Havre CBOC, 130 13th Street, Suite 1, Havre, MT 59501 Ph: POC: After 2 P.M. One time per day Monday tough Friday 204 Deliver to FHVAMC Laboratory by 10:30 P.M. the same evening. 408 SEE NOTES BELOW Lab specimens shall be picked up from FHVAMC and any CBOC in sealed coolers provided at each pickup location. Courier Services shall include pickup, transport and delivery of the sealed coolers to the FHVAMC with delivery of the empty cooler back to the appropriate location where the original, sealed cooler was originally picked up. Coolers may not, for any reason, be unsealed by Contractor personnel. Transport Direction: Pick up must be made according to the times listed in the Schedule of Items/Locations, delivering to FHVAMC main lab (address listed above) at the time shown in Schedule of Items/Locations. Parking areas will be directed by the COR for all CBOC and FHVAMC locations. Pick up and deliveries will be made according to the Schedule of Items/Locations, excluding federal holidays as outlined herein. Invoicing: Payments shall be made in arrears upon receipt of a proper invoice. Award shall be made to the offeror whose quotation offers the best value to the government, considering price and non-price factors. The government will evaluate in accordance with FAR 13.106-2 and FAR 52.212-2. The following factors shall be used to evaluate offers: (1) Technical Capability - Submit narrative on the process and procedures on how the company will perform and intend to comply with the requirements as stated in the Statement of Work, to include Quality Control Program. (2) Past Performance - Submit most recent and relevant contracts for the same or similar service and other references (including contract numbers, points of contact with telephone numbers and other relevant information). (3) Price - The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Quotations that do not meet or exceed the technical capability requirements of the Statement of Work shall not be selected regardless of price. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (Deviation) (Feb 2015) FAR 52.209-5, Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction under Any Federal Law (Mar 2012) (Deviation). FAR 52.212-1, Instructions to Offerors Commercial Items (Jan 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Jan 2017) FAR 52.233-2, Service of Protest (Sep 2006) VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (Jul 2016) (Deviation) VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (Jan 2008) VAAR 852.233-71, Alternate Protest Procedure (Jan 1998) FAR 52.233-2 Service Of Protest (Sep 2006) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Hand-Carried Address: SAO West, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center Department of Veterans Affairs 6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 Mailing Address: SAO West, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center Department of Veterans Affairs 6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.204-9, Personal Identity Verification of Contractor Personnel (Jan 2011) FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2017) FAR 52.203-99 Prohibition on Contracting with Entities That Require Certain Internal Confidentiality Agreements (Deviation) (Feb 2015) 52.216-22 INDEFINITE QUANTITY (OCT 1995) FAR 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor (1) Any order for a single item in excess of $150,000.00; (2) Any order for a combination of items in excess of $250,000.00; or (3) A series of orders from the same ordering office within 14 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 14 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) FAR 52.217-9 Option to Extend the Term of The Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. (End of Clause) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraph (b)(1), (b)(2), (b)(4), (b)(6), (b)(7), (b)(8), (b)(9), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30),(b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(42), (b)(48), (b)(54), (b)(57), (c)(1), (c)(2), (c)(4), (c)(8). FAR 52.222-54, Employment Eligibility Verification (Oct 2015) FAR 52.224-1, Privacy Act Notification (Apr 1984) FAR 52.224-2, Privacy Act (Apr 1984) FAR 52.228-5, Insurance Work on a Government Installation (Jan 1997) FAR 52.232-19, Availability of Funds for the Next Fiscal Year (Apr 1984) FAR 52.237-3, Continuity of Services (Jan 1991) VAAR 852.203-70, Commercial Advertising (Jan 2008) VAAR 852.215-71, Evaluation Factor Commitments (Dec 2009) VAAR 852.203-70, Commercial Advertising (Jan 2008) VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2016) (Deviation) VAAR 852.232-72, Electronic Submission of Payment Requests (Nov 2012) VAAR 852.237-7, Indemnification and Medical Liability Insurance (Jan 2008) VAAR 852.237-70, Contactor Responsibilities (Apr 1984) VAAR 852.271-70, Nondiscrimination in Services Provided to Beneficiaries (Jan 2008) All quotations shall be sent via email to bai.perney@va.gov. This is an open-market combined synopsis/solicitation for services as defined herein.A A The Government contemplates award of a Firm-Fixed-Price, Indefinite Quantity contract resulting from this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s). Submission shall be received not later than September 5, 2018 at 2:00 PM MST bai.perney@va.gov. All submission shall be 5MB or less. If the email is going to be more than 5MB, then please submit in multiple emails labeling 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Bai Perney, bai.perney@va.gov by January 02, 2019 at 2:00 PM MST. Point of Contact Bai Perney, Contracting Officer, bai.perney@va.gov or 303-712-5815 Attachments: See attached document: WD 15-5399 (Rev.-6) Fort Harrison, Anaconda, Bozeman. See attached document: WD 15-5391 (Rev.-6) Great Falls. See attached document: WD 15-5393 (Rev.-6) Missoula. See attached document: WD 15-5401 (Rev.-6) Kalispell. See attached document: WD 15-5397 (Rev.-6) Lewiston, Havre. 36C25919Q0057 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19
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