U099--Yoga Therapy Sessions
This is a Sources Sought Notice for Individual Yoga Therapy Sessions at the John D. Dingell (Detroit) VA Medical Center. The contractor shall furnish all necessary labor, supervision, management, management support, transportation, supplies, equipment, and materials necessary to furnish the following services.
Please respond if you have the ability and intent to complete this requirement. Include in your response the following information:
Capabilities Statement;
Company Name and Address;
DUNS Number;
Socioeconomic Size Status (e.g. Large, Small, WOSB, SDVOSB, etc.)
Point of Contact information (name, phone, email);
FSS or GSA Contract Number, if applicable.
This Sources Sought Notice is intended to locate any business capable of performance.
The anticipated NAICS Code for this requirement is 611699.
This is not a Request for Quotation and quotes shall not be reviewed at this time.
The Department of Veterans Affairs shall not be responsible for any costs incurred by the contractor as a result of this Sources Sought Notice.
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.
All responses shall be submitted via email by Friday, July 24, 2020 at 11:00 AM EST. Responses shall be submitted to Jeremy Boston at Jeremy.Boston@va.gov. Phone calls shall not be accepted for this notice.
The draft Statement of Work is attached and subject to changes.
DRAFT STATEMENT OF WORK
Registered Yoga Teacher for Pain Management
Background: According to the Department of Veterans Affairs, Veterans Health Administration (VHA), recent data suggests that a significant percentage of veterans of Operation Iraqi Freedom (OIF)/Operation Enduring Freedom (OEF) will experience pain conditions that interfere with daily functioning and adversely affect quality of life. VHA Directive 2009-053, Pain Management, established pain management as a national priority.
Scope of Objective:
The contractor shall provide Registered Yoga Teacher(s) with a developed, systematic and objective approach to yoga programs specifically designed for people with pain, injuries, illness, and trauma.
The contractor shall be established in assisting people in reducing chronic pain, managing injuries, preventing future injuries, and achieving a relaxed, physical, and mental state while utilizing physical movement and messages of empowerment.
The contractor shall independently provide a thorough assessment of pain and functionality and determine the course of the treatment based on the assessment.
The contractor shall either:
independently provide either a one-hour individual and a one-hour group session of the clinically-based yoga class at the Detroit Veterans Affairs (VA) Medical Center (Detroit VAMC) for a total of two sessions each week for twelve weeks, or
the veteran may be continued in one-hour individual sessions twice per week for 12 weeks or some combination thereof based on the veteran s session progress and need.
The contractor shall independently provide each and every veteran enrolled in the program a one-hour individual session to make the assessment and provide patient education about the course of treatment and treatment expectations.
The Veteran will be allowed a maximum of 3 individual sessions and a maximum of 12 follow up group sessions per consult. If the Veteran and the Therapist feel that more sessions are required the Therapist must consult with the Pain Management physician and or the Associate Chief of Integrated Clinical Service.
The Government estimates 30 patients per year.
General Information/Objectives:
Contractor shall provide a customized, evidence-based, interactive yoga program with extensive participant involvement to assist in the treatment of veterans with chronic pain.
Contractor shall provide a thorough assessment and session summaries regarding the veteran s treatment plan and progress.
Contractor shall provide a therapeutic yoga program that will address both the physical and psychological issues that accompany living with chronic pain to help achieve total wellness.
Contractor shall provide a presentation of the customized, evidence-based, individualized yoga program to hospital leadership and Pain Clinic providers with examples.
Deliverables:
The contractor shall provide all labor, supervision, and other resources required to facilitate the Yoga Therapy program.
The contractor shall provide proof that all protocols are evidenced-based and developed with clinical expertise.
The contractor shall document the evaluation of the Veterans and communicate with the referring provider.
The contractor shall guide the Veterans through a series of questions designed to help them formulate personal goals on the physical, functional, emotional, and social categories.
The contractor shall evaluate the Veteran on physical strength, flexibility, range of motion, balance and endurance.
The contractor shall address the Veteran s specific conditions and/or injuries.
The contractor shall create a specific treatment plan for each Veteran.
The contractor-provided treatment plan shall create specific ways for the Veterans to build general physical health and rehabilitate the Veterans current injury or illness, while improving the Veterans mental and emotional wellbeing.
The contractor shall provide the Veterans with specific activities to perform between sessions.
The contractor shall guide the Veterans through the specific treatment plan created for each Veteran.
The contractor shall assist the Veteran in making adjustments through the treatment plan.
The contractor shall continue to communicate with the referring provider and both will evaluate the progress of the Veterans toward their goals, including changes over time in: pain level, strength, endurance, flexibility, balance, posture, psychological changes, etc.
The contractor shall provide the Veteran & VA health care providers with a monthly progress report on all attendees, specifying the Veterans progress in each area, and outlining a plan for future improvements.
The contractor shall provide each participating veteran one yoga props set to keep for their own use. Each set will include a Manuka Life yoga mat, 2 blocks, one strap and one bolster.
Government Furnished Facility: The Detroit VAMC shall furnish office and group space for the sessions.
Security:
The contractor shall complete the following before being granted access to VA information and its systems:
Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;
Successfully complete the VA Privacy and Information Security Awareness and Rules of Behavior training and annually complete required security training;
Successfully complete the VA 10203 Privacy and HIPAA training in TMS.
Annually complete required privacy and Information Security and Rules of Behavior training.
Place of Performance: John D. Dingell VA Medical Center, 4646 John R Street, Detroit, MI 48201
Period of Performance: October 1, 2020 - September 30, 2025
Performance Measure: The government will measure Contractor s performance to do work by the Contractor s ability to:
Meet agreed scheduled dates
Submit all deliverables on time as specified and agreed upon.
Provide session assessments and session summaries showing progress in reduction of perceived pain and improved functionality by the Veteran.
36C25020Q0904 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
7/20/20, 11:03 AM U099--Yoga Therapy Sessions Tiered Evaluations
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C25020Q0904 is hereby issued as a Request for Quote (RFQ). This document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2020-08 effective August 13, 2020. This requirement is set aside for small business and the associated NAICS Code for this combined synopsis/solicitation is 611699. The CLINS associated with this Combined Synopsis/Solicitation are contained within the attached SF1449. For extended descriptions, characteristics, and minimum needs please refer to the attached. The period of performance is October 1, 2020 September 30, 2021 with four, one-year option periods with performance at John D. Dingell VA Medical Center, 4646 John R Street, Detroit, MI 48201. The FAR Provision 52.212-1, Instructions to Offerors Commercial, , FAR Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, and FAR Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, apply to this acquisition. Please see attached for additional applicable terms and conditions which govern this action. Offerors shall submit their responses by the date/time advertised in block 8 of the SF1449. Offers will only be accepted via E-mail to Jeremy Boston, Contracting Specialist at jeremy.boston@va.gov. IMPORTANT NOTE: Electronic documents shall be submitted in .pdf, .doc, or .xls and restricted to emails of less than less than 10MB as that is maximum single email size allowable. Communication containing documents in any other format may be blocked or stripped by the Government's server and may not be received by this office. Files in .zip format or file(s) exceeding 10MB may not be received by this office. It is the contractor s responsibility to verify that submissions are received. Any questions regarding this notice may be directed to Mr. Jeremy Boston via email jeremy.boston@va.gov.
TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled and the requirement resolicited.
36C25020Q0904 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
8/19/20, 1:21 PM