W065--Home Oxygen Services - Columbia VAMC
Description
This is a SOURCES SOUGHT ANNOUNCEMENT/REQUEST FOR INFORMATION (RFI) ONLY. In accordance with FAR 19.202-4, this request is for information and planning purposes only; it is neither a solicitation nor a request for proposals or quotes. This announcement does not obligate the Government to award a contract. Veterans Integrated Service Network (VISN) 7 is seeking to identify Service-Disabled Veteran Owned Small Business (SDVOSB) entities, and Veteran Owned Small Business (VOSB) entities fully capable of providing Home Oxygen Services and Supplies to the beneficiaries in VISN 7 to include Columbia VA Medical Center (VAMC). VISN 7 has a requirement for in-home oxygen services, equipment, and supplies, to include but not limited to, compressor, portable oxygen machines, tanks, racks, and liquid oxygen systems. The in-home oxygen service will include the delivery, set-up, and resupply of oxygen as necessary to meet the medical needs and prescriptions for our veterans. The services include delivery, set-up, repair, and pick-up of equipment, resupply of expendable supplies (nasal cannulas, hoses, etc.) and medical grade oxygen, and monthly ventilator equipment checks from a licensed Certified Respiratory Therapist or a Registered Respiratory Therapist provided to include Columbia VA Medical Center (VAMC). The contractor shall be responsible for providing all supplies, materials, equipment, labor, supervision, fuel, transportation, infection control, storage, cleaning, delivery, sanitization, assembly/set-up, repair, pick-up and patient training/instruction-in-the-use of Government-owned Home Oxygen Equipment/Ventilators, and management necessary to perform in-home oxygen and in-home ventilator services. The contractor shall develop mechanisms and methods to register complaints, resolve emergencies, issue approval of Patient Rights and Responsibilities, and provide pertinent documentation of performing all tasks as identified herein for eligible beneficiaries in VISN . Contractor(s) shall be required to provide delivery, set-up, instructions-in-use, storage and/or pick up and routine service/ maintenance on Home Oxygen Equipment. Contractor shall be JOINT COMMISSION accredited or evidence of adherence to Joint Commission standards at the servicing location prior to any contract award. This sources sought/request for information is only open for SDVOSB or VOSB participation. The applicable North American Industry Classification System (NAICS) for this RFI is 532283 Home Health Equipment Rental/Home Health Care Services; size standard is 35 Million. All respondents to this RFI must be certified as SDVOSB or VOSB on VIP VetBiz at https://www.vip.vetbiz.gov/. AREA OF COVERAGE FOR VISN 7: The contractor shall provide in-home oxygen services in whole to VISN 7 VAMC s Prosthetic & Sensory Aids Service in the Veterans Medical Centers area(s) of coverage as specified as follows: Columbia VAMC, (Services include the VISN site locations and applicable catchment areas for this facility). IDIQ: Indefinite Delivery, Indefinite Quantity SDVOSB: Service Disabled Veteran Owned Small Business VOSB: Veteran Owned Small Business Interested parties may identify their interest and capability in writing via email to Darlene Chase at Darlene.Chase@va.gov; no later than 1:00 pm EST., February 18, 2022 with subject line to read: Sources Sought Response Home Oxygen Services and provide the following information: Name and address of company; DUNS Number; CAGE Code; Tax ID Number; Primary Point of Contact with phone number and email address; Socio-economic status and any pertinent information, which demonstrates firm s ability to meet the requirement; evidence of VIP certification; Joint Commission Accreditation or evidence of adherence to JC standards is required prior to an award of any contract for in-home oxygen services. Include a statement of compliance in capability statement, or steps taken to become compliant; Capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described above for VISN 7; including any past performance information in providing recent/relevant services. MAXIMUM NUMBER OF PAGES BEING ALLOWED FOR THE CAPABILITY STATEMENT IS 12 PAGES. Information on capability to adhere to VAAR Clause 852.219-10 or 852.219-11 (http://www.va.gov/oal/library/vaar/), (i.e., contractor will not pay more than 50% of the amount paid by the Government to it, to firm(s) that are not VIP certified VOSBs/SDVOSBs), as applicable. NOTE: This Sources Sought is for planning purposes only and shall not be considered an invitation for bids, request for proposal and/or quotes. This announcement constitutes an official Request for Information (RFI) as defined by FAR 15.201(e). RESULTS INFORMATION: Respondents will not be notified of the results of the evaluation. Firms responding to this sources sought announcement, who fail to provide ALL the required information requested, will not be used to help the Government make the acquisition decision to set-aside, which is the intent of this sources sought announcement.The Government is not responsible for any costs associated with preparing responses to this notice and your response(s) will be treated as information for the Government to consider. Any information that the vendor considers proprietary should be clearly marked. No funds have been authorized, appropriated, or received for this effort.
36C24722R0051 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7
2/14/22, 1:05 PM W065--Home Oxygen Services - Columbia VAMC 819. 7007 Sole Source Award
The Government hereby submits a notice of a Sole Source award for a firm fixed price contract for commercial -off -the shelf (COTS) for a 3 year ordering period for Home Oxygen Services and Ventilation, in accordance with Joint Commission (JC) standards for Homecare, to Veteran beneficiaries serviced by Columbia VAMC/VISN 7. The Sole Source has been awarded to TransOx, Inc.
The determination not to compete this proposes contract action is solely within the discretion of the Government. This sole source contracting action is the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000 for Service Disabled Veteran-Owned Small Business.
SDVOSB Sole Source Justification Columbia VAMC Home Oxygen Services-
Page of 4
DEPARTMENT OF VETERANS AFFAIRS
Justification and Approval (J&A) For
Other Than Full and Open Competition (>SAT)
Acquisition Plan Action ID: 3 Home Oxygen Services
Contracting Activity: Department of Veterans Affairs (VA), Regional Procurement Office East (RPO-E), Veteran Integrated Service Network (VISN) 7, Columbia VA Medical Center.
Nature and/or Description of the Action Being Approved: This requirement is for a new firm-fixed-price (FFP) indefinite delivery indefinite quantity (IDIQ) Contract to TransOX, Inc. The estimated total value of the proposed action is The IDIQ Contract will allow Prosthetics to continue services and pay monthly Home Oxygen bills using 1358's as payment method per Financial Policy, VolumeII, Chapter 6, Appendix A: VA Form 1358 Approved Uses, Section 15 for the Columbia VA Medical Center.
Period of Performance:
Base Year: 04/01/2022 03/31/2025
Description of Supplies/Services Required to Meet the Agency's Needs: The VA Medical Center has an ongoing and continuous need to contract Home Oxygen Supplies. The Contractor shall provide medical oxygen systems, including medical oxygen cylinders and related accessories, delivery, set-up, preventive maintenance, and repair both Contractor and Government-owned equipment at the home of patients of the VA Medical Center to meet the needs of VA beneficiaries. This three (3) year IDIQ contract will consist of three (3), one (1) year ordering periods.
Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 US Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:
(X) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7008 Sole source awards to a verified veteran-owned small business
Demonstration that the Contractor's Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Government cannot provide this service. A review of the potential acquisition alternatives was performed considering previous acquisitions of this service, the impact of prior acquisitions on these alternatives, and related in-house efforts. The best acquisition method was identified to be aseparate contract award opportunities based upon the best value for each location. The vendor has the qualifications tomeet the demands of set-up and delivery of Home Oxygen Services and provide education and operating instructions directly to veteran recipients on using home oxygen machines safely. In addition, it is in the Government's best interest to Sole Source this Acquisition to TransOX Inc based on the fact that they are a
Service-Disabled Veteran-Owned Small Business (SDVOSB) in accordance with the VAAR SUBPART 819.7007. TransOX Inc. has provided these services for numerous Government facilities and the private sector. They are also local to the area of operation.
Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies: Based on the current status of Home Oxygen Services, there is a need to ensure that direct patient care is not impacted to prevent patient injury or death until a new award is made. Additionally, based upon market research and the requirement included in VAAR 819.7005, VA service-disabled veteran-owned small business set-aside procedures. There are sufficient vendors that have provided capability statements for this procurement to be set aside for SDVOSB VIP verified companies. Based upon the historical market research conducted and the resulting analysis, there is adequate sources of supply for small business concerns. On February 14th 2022, a Sources Sought/RFI Notification was posted to Beta.SAM and closed on February 18th 2022
resulted in 7 (SDVOSB'S) that responded and after reviewing VA's VIP database to identify verified and capable 7 SDVOSBs; Eagle Home Medical CORP. SDVOSB, HomeTown Veterans Medical, LLC SDVOSB, Lambert Financial/Medico Plus, LLC SDVOSB, Mid-Cities Home Medical Delivery Service, LLC (Mid-Cities Medical) SDVOSB, Panakeia, LLC SDVOSB, TransOx, Inc. SDVOSB, Reliable Vets LLC SDVOSB and of the 7 SDVOSB's contacted TransOX, Inc can satisfy these services at the time of need, the data supports setting aside the procurement to SDVOSB in accordance with 38 USC 8127 (i).
Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:
The CO anticipated the cost to the Government would be fair and reasonable. The CO will compare the new unit pricing received against the pricing on the previous contracts listed below:
Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The market research displayed twenty-four (24) SDVOSBs and two (2) VOSB's using NAICS: 532283 on VIP. Section 10 lists all the current vendors are providing similar services within the VISN. These vendors are small businesses with a standard size of $35,000,000 and no exclusion; all seven (7) are SDVOSB's. In addition, there are no known Government-Wide Agency Contracts (GWAC) or Federal Supply Schedule (FSS) contracts that provide these services. This service is not available from any mandatory sources. On February 14th 2022, Sources Sought/RFI Notification was posted to Beta.SAM and closed on February 18th 2022 resulted in 7 (SDVOSB'S) that responded.
Any Other Facts Supporting the Use of Other than Full and Open Competition: This acquisition is critical to patient life & safety, and there can be no lapse in services.
Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:
TYPE
VENDOR
SDVOSB
TransOX, Inc
SDVOSB
Reliable Vets LLC
SDVOSB
Hometown Veterans
Medical LLC
SDVOSB
Mid-Cities Home Medical Delive1y
Se1vice, LLC
SDVOSB
Lambert Financial/Medico Plus,
LLC
SDVOSB
Panakeia, LLC
SDVOSB
Eagle Home Medical
Corp
A statement of the Actions, if any. the Agency May Jake to Remove or overcome any Barriers to competition
)lefQre Makjng snhsegnent acgnjsjtjops fQr tlJe snppljes or serxires regnjred:The agency will continue to seek additional vendors capable of providing this service on future procurements. The agency will also conduct all
necessruy market reseru·ch as required by FAR Prut 10 and the Veterans First Contracting Program while using the market research results from this requirement. that this SDVOSB is cheaper than the incumbent small business and we also are going off more accurate usage numbers than the bridge. In addition, the agency will review the possibility of competing a new long-te1m competitive contract before the end of the first orde1ing period..
Requirements Certification:I ce1tify that the requirement outlined in this justification is a Bona Fide Need of the Depa1tment of Veterans Affairs and that the suppo1ting data under my cognizance, which are included in the justification. ru·e accurate and complete to the best of my knowledge and belief.
Che1yl D. Bums Chief of Prosthetics Columbia VAMC
Date
Approvalsin accordance with the VHAPM Part 806,3 QFOC SOP; contract;ng Officer or Designee's Certification
36C24722R0051 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7
4/7/22, 10:43 AM