H344--Boiler Control Maintenance & Repairs
15
COMBINED SYNOPSIS/SOLICITATION Boiler Control Maintenance & Inspection at the James J. Peters VA Medical Center.
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR 13.5 Simplified Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through beta.sam.gov on RFQ reference number 36C242-21-Q-1411.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 (eff. 03/10/2021) & VAAR Update 2008-28 (eff. 01/27/21).
(iv) This solicitation is a Small Business set-aside open market solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 with a small business size standard of $16.5 Million. The FSC/PSC is H344.
(v) This is a services contract to provide Boiler Boiler Maintenance & Repair at the James J. Peters VA. Medical Center located at 130 West Kingsbridge Road Bronx, NY 10468. The Contractor shall provide clear pricing as the Contracting Specialist will need to distinguish between the varying costs of the procurement in order to determine price reasonableness.
(vi) The required work is as contained below in the Statement of Work.
MAINTENANCE, AND REPAIR BOILER PLANT
STATEMENT OF WORK
DEPARTMENT OF VETERANS AFFAIRS
JAMES J. PETERS MEDICAL CENTER
BRONX, NY
1. PURPOSE. Obtain maintenance and repair services, safety inspections and testing Boiler Plant and associate Equipment, at the James J. Peters VA Medical Center referred to as the Government or VA or VHA or Medical Center.
FACILITIES. Equipment Inventory to this Site-Specific. All billable corrective maintenance and repair work performed for the Equipment Inventory shall be performed when authorized by the CO or COR and in accordance with a Government-approved technical instructions and facility priorities.
1.1. PERSONNEL QUALIFICATIONS. Before allowing employees to start work under the terms of this contract, the Contractor shall ensure that employees have the required qualifications and, if applicable, have the required current and valid professional certifications and licenses in compliance with federal, state, and local environmental requirements or laws. Personnel operating motor vehicles will have a valid state driver s license and abide by all NY traffic laws, i.e. hands-free cell phone use while driving, and parking requirements. When requested, the Contractor will provide the CO and on-site COR with information on the qualifications or certifications for employees and sub-Contractors. Licensed journeyman tradespersons shall be licensed for their respective trades in accordance with city, county, state or federal requirements.
* Note: All trades personnel shall have universal EPA certification. Contactor will ensure all certificates, licenses, permits and bonds are kept current and valid. All licenses and certifications will be submitted to the on-site COR and QAE annually or as requested.
Minimum Staffing - The Contractor will maintain minimum staffing requirements on a 24/7/365 basis to respond to emergencies. The Contractor is encouraged to perform maintenance that affects the normal operations of the healthcare facility during off peak hours to the fullest extent possible to reduce patient care interruption.
1.2.2. Personnel Requirements for the Boiler Plants / Electrical Systems. The Contractor will ensure all tradespersons (i.e., engineers, electricians, boiler mechanics, etc.) who perform maintenance on the systems and equipment in the Boiler Plants/Electrical Systems are licensed and have received adequate training prior to operating or maintaining the systems/equipment.
SCOPE OF WORK MAINTENANCE, TESTING AND REPAIR SERVICES
The Contractor shall provide management, supervision, labor, parts, material, tools, incidental engineering services, and transportation necessary to perform maintenance, repair, inspection, testing, and component replacement to keep the Boilers equipment operating as originally specified by the equipment manufacturer.
Contractor shall provide callback response and emergency services. At least one of the emergency telephone numbers with alternate telephone number, shall be manned twenty-four (24) hours per day, 365 days per year.
The Contractor, shall obtain all licenses, permits, and insurance required to perform the work. It is advised and recommended that the contractor will perform a field Site Visit in the Hospital. This exact number should be provided by the vendor.
Equipment list is at Attachment A . The list we give must be complete. This is going to be a I.D.I.Q. contract. We don t make contractors provide us with a list without paying them for it first. We don t give incomplete lists unless we want incomplete work.
The contractor shall perform inspection and certification of high-pressure steam boilers and associate equipment(s) at the Medical Center of the U.S. Department of Veterans Affairs accordance with VHA DIRECTIVE 1810 current VA version. All High-Pressure Boilers (above 15 Psig.) must be inspected.
VHA Directive 1810 latest edition is at Attachment D
The contractor shall maintain, repair, and test the Boiler Combustion Control System and all associated devices/equipment and Recording Instrumentations.
EXISTING CONDITIONS
Immediately after contract award and no later than 60 days thereafter, the Contractor and the Government shall conduct a thorough inspection of Boilers and develop a list of existing deficiencies and required corrective actions. Any work listed on this survey will NOT be the responsibility of the Contractor under the terms of this Contract. The Government will work with the Contractor on developing a cost proposal and plan for making identified corrections/repairs and the Government will pay for the corrective action work under a separate Purchase Order/Task Order.
If a deficiency is not identified in the inspection and 60 days have passed since award of the Contract, the deficiency shall be covered under this Contract.
Once the deficiencies identified have been corrected, any future service, maintenance or replacement required for these same items will be covered under this Contract.
Schedule Maintenance. The Contractor shall obtain all parts, materials, and supplies necessary to perform scheduled maintenance, also known as preventive maintenance (PM), and the contractor shall be responsible for all manufacturer/industry standard PM replacement parts/materials/lubricants. The contractor shall review the manufacturer s requirements for scheduled maintenance for the systems/equipment and recommend to the Chief of Maintenance and Operations. The contractor shall ensure that the level of preventive maintenance (tasks, frequency, etc.) is adequate to preserve the manufacturer s warranty on the systems/equipment, and that contractor personnel and subcontractors that are used to perform scheduled maintenance during the warranty period are qualified by the systems/equipment manufacturer where necessary to preserve the warranty on the systems/equipment. The Contractor will also ensure that all scheduled maintenance complies with applicable codes and standards (i.e., NFPA, etc.). The contractor shall provide written information to the Chief of Operations and Maintenance outlining manufacturer PM tasks to be incorporated into each item s PM schedule. In Attachment A (Item 1-12); Equipment Inventory, some descriptions are listed to explain in detail what is currently being accomplished during a PM.
Laars Boiler Scheduled Maintenance The Contractor shall obtain all parts, materials, and supplies necessary to perform scheduled maintenance, also known as preventive maintenance (PM), and the contractor shall be responsible for the cost of all manufacturer/industry standard PM replacement parts/materials/lubricants. The contractor shall review the manufacturer s requirements for scheduled maintenance for the systems/equipment and recommend to the Chief of Maintenance and Operations. The contractor shall ensure that the level of preventive maintenance (tasks, frequency, etc.) is adequate to preserve the manufacturer s warranty on the systems/equipment, and that contractor personnel and subcontractors that are used to perform scheduled maintenance during the warranty period are qualified by the systems/equipment manufacturer where necessary to preserve the warranty on the systems/equipment. The Contractor will also ensure that all scheduled maintenance complies with applicable codes and standards (i.e., NFPA, etc.). The contractor shall provide written information to the Chief of Operations and Maintenance outlining manufacturer PM tasks to be incorporated into each item s PM schedule. In Attachment A (Item 13-14); Equipment Inventory, some descriptions are listed to explain in detail what is currently being accomplished during a PM.
1.4.5.1 System Maintenance
1. Lubricate the system water-circulating pump, if required, per the instructions on the pump.
2. If a strainer is employed in a pressure reducing valve or the piping, clean it every six months.
3. Inspect the venting system for obstruction or leakage at least once a year. Periodically clean
the screens in the vent terminal and combustion air terminal (when used).
4. Keep the appliance area clear and free from combustible materials, gasoline, and other flammable vapors and liquids.
5. If the appliance is not going to be used for extended periods in locations where freezing normally occurs, it should be isolated from the system and completely drained of all water. All
systems connected to it should also be drained or protected from freezing.
6. Low water cutoffs, if installed, should be checked every 6 months. Float type low water
cutoff should be flushed periodically.
7. Inspect flue passages, and clean with brushes/ vacuums, if necessary. Sooting in flue passages
indicates improper combustion. Determine the cause and correct.
8. Inspect the vent system and air intake system, and if the vent system is Category III, ensure
that all joints are sealed properly. If joints need to be resealed, follow venting manufacturer's
instructions to clean and reseal vent system.
1.4.5.2 Appliance Maintenance and Component Description
(Only genuine Laars replacement parts should be used.)
The gas and electric controls on the appliance are engineered for long life and dependable operation, but the safety of the equipment depends on their proper functioning. service technician inspect the basic items listed below every year.
a. Ignition control
b. Ignitor
c. Water temperature control
d. Automatic gas valve
e. Pressure switches and tubing
f. Blower
g. High limit
h. Pump (if required)
i. Relays
j. Flow switch
k. Gas train
l. Control components
1.5. UNSCHEDULED (CORRECTIVE) MAINTENANCE (CM). In the event that the VA maintenance- staff or inspector identified equipment that is in need for necessary corrective maintenance, the contractor shall provide labor and materials as assistance to the VA staff to perform the necessary maintenance.
1.5.1. Parts & Materials: The Contractor shall obtain all parts, materials, and supplies for individual scheduled and unscheduled maintenance actions for the systems under Service Contract, which shall be included in the Contractor s firm fixed price.
1.5.2. Warranty Enforcement. The on-site COR shall be responsible for tracking and Contractor compliance with manufacturers and contract warranties and shall maintain on-site records of equipment bearing warranties in addition to ensuring the Contractor provides fully completed worksheets to the Facility Management. The Contractor will annotate equipment O&M records showing warranted items and warranty expiration dates on all equipment. The Contractor shall provide supporting documentation for any warranty claims to the on-site COR. The Government will provide the Contractor with all existing warranty documentation at the start of the task order.
1.5.3. Warranty Service Response. The Contractor shall conduct first look, with response based on the Response and Completion Table in page 1 above, for all infrastructure systems under warranty, without voiding the warranty. The Contractor shall utilize a warranty response priority system for bringing the appropriate warranty outside contractor (Manufacturer or their qualified warranty responder) based on the following priority system:
1.5.4. Priority Code 1. Emergency Warranty Response Required. The facility maintenance Contractor shall determine the EMERGENCY nature, based on criteria noted in the Response Definitions table at page 1 above, of the warranty service call, with confirmation by the on-site COR, where the warranty outside contractor shall respond on-site within 4 hours to conduct evaluation and determine course of action and initiate work within 2 hours following the on-site response time. Work shall continue until the problem is repaired/ resolved.
1.5.5 Priority Code 2. Urgent Warranty Response Required. The facility maintenance Contractor shall determine the URGENT nature, based on criteria noted in the Response Definitions table at page 1 above, of the warranty service call, with confirmation by the on-site COR, where the warranty outside contractor shall respond on-site within 8 hours to conduct evaluation and determine course of action and initiate work within 2 hours following the on-site response time. Work shall continue until the problem is repaired/ resolved.
Priority Code 3. Routine Warranty Response Required. The facility maintenance Contractor shall determine the ROUTINE nature, based on criteria noted in the Response Definitions table at page 1 above, of the warranty service call, with confirmation by the on-site COR, where the warranty outside contractor shall respond on-site within 3 days to conduct evaluation and determine course of action and initiate work within 2 hours following the on-site response time. Work shall continue until the problem is repaired/ resolved.
1.5.7. Exclusions and Initial Inspection Period: After task order award, the contractors shall perform a complete initial inspection of all building systems for which maintenance coverage is specified. The period for inspection will be 20 days. The contractor shall provide a detailed written report, with photographs (electronic and hard copy), of their findings to include a complete description of deficiencies with digital photographs. All items that will require additional work prior to inclusion under service performance-based task order shall be identified by line item with an estimated price for repair or replacement. The COR will validate the list. The contracting officer will settle disputes between vendor list and the government validation. If the government elects not to repair/replace the items identified they are to be identified for exclusion under the task order proposal period. Contractors shall not include any items that would be replaced, repaired or adjusted during performance of normal preventive maintenance.
1.5.8 Equipment Repair/Replacement: The Contractor shall assume responsibility for all Service repairs to the equipment, whether the repair is conducted by the General Maintenance Contractor or a hired sub-contractor. Deficiencies found subsequent to/after the initial Contractor RPIE survey/inspection will not be considered preexisting and the repair shall be the responsibility of the Contractor.
Existing Deficiencies: Nothing in this section pertaining to existing deficiencies shall be construed as diminishing the obligations imposed by this agreement upon the contractor, to operate and maintain any deficient item to the extent possible. The Contractor shall be responsible for maintaining proper operation of all RPIE whether identified or not on the initial Contractor RPIE survey/inspection. The Contractor will not be held responsible to replace RPIE/infrastructure installed as part of a new construction or renovation conducted outside of this facility maintenance contract that has deficiencies as a result of Architectural and Engineering Design Deficiencies. However, the Contractor shall be responsible to properly maintain (PM and CM) all RPIE as identified under the Service Contract.
Removal from Coverage: Contractors shall notify the CO and COR at least one (1) year prior to the effective date of their intent to remove an equipment item from coverage because it has passed life expectancy and can no longer be economically maintained. This change can only be done after the year has expired and at next task order renewal period. The facility must take appropriate action to replace the equipment in order to have coverage on that specific equipment item. In the event the facility cannot or does not replace identified equipment, coverage for that equipment will cease and the task order price will be reduced accordingly. Note: PM labor and PM parts will continue to be provided at FSS rates for items that are dropped off the coverage.
DELIVERABLES:
2.1. The contractor will provide (3 copies) a report to the Chief of Engineering on the effectiveness of the PM program; (b) provide quantitative results analysis of the impact of the PM program. The report is to be provided within the completion of the PM cycle (monthly PM-monthly report, semi-annual PM- semi-annual report ).
2.2. All service tickets, reports of inspections, work orders, Boiler Efficiency Institute (BEI) safety device testing reports, vessel inspection reports, non-destructive vessel inspections and others service, maintenance, and repairs document as required.
3. GOVERNMENT FURNISHED PROPERTY
3.1. The Government will furnish the following services at existing outlets, for use in those facilities provided by the Government and as required for the work to be performed under this Contract: electricity, fresh water, sewage service, and non-hazardous refuse collection (from existing collection points). Disposal of equipment and construction debris is the responsibility of the Contractor.
3.2 Oil. removed from hydraulic units shall be collected, placed in New York Department of Toxic Substances Control used oil management compliant containers, and turned over to the Government for disposal. Used or emptied oil containers maybe removed by the contractor only if they are Toxic Substances Control compliant containers, and only with COR inspection and approval.
4. SECURITY REQUIREMENTS
4.1. Department of Veterans Affairs regulations always requires Contractor employees to have VA issued Identification Badge and display it while at VA facilities. ID badges shall be issued by VA security office under its rules for issuance. Contractor personnel shall present a neat appearance and be easily recognized as a Contractor employee by wearing distinctive clothing bearing the name of the company and VA issued ID badge. When an employee leaves the Contractor s employment, or the Contract is terminated, the employee s badge shall be returned to COR within 3 working days.
4.2. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.
5. INFECTION CONTROL REQUIREMENTS
5.1. CO/COR will periodically inspect equipment and equipment spaces for cleanliness. The inspection shall consist of a visual observation to detect any accumulation of dust on any surface required to be kept clean under this Contract.
5.2. Debris, rubbish, and recyclable material resulting from work under this Contract may be disposed of on Government property at the direction of the CO/COR or off site at the option of the Contractor. The Contractor must dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and State and local regulations.
5.3. CALLBACK SERVICE
5.4. Callback service is defined as a request for service or to assist in an entrapment for one or more Boilers, either during or after normal working hours, during weekdays, weekends or holidays, to correct any problem or condition, including entrapment, which needs attention.
5.5. Contractor shall respond to all callbacks and be prepared to take corrective action at the site within four hours.
5.6. Equipment malfunctions shall be corrected the same day the service call is issued. If circumstances beyond the Contractor s control preclude resolution of the problem the same day, the CO/COR must be notified in writing with an explanation of the delay.
5.6. Additional work not covered under this Contract must be authorized via written modification from the C.O. prior to commencement, and may be performed during normal hours of operation.
ATTACHMENT A
BOILER INSPECTION AND CERTIFICATION
The contractor Shall Comply with:
2.1.10. BOILERS: The Contractor shall perform inspection and certification of high-pressure steam boilers for the U.S. Department of Veterans Affairs at the Veterans Medical Center James J Peters, NY, in accordance with VHA DIRECTIVE 1810 current VA version. All High- Pressure Boilers (above 15 Psig,) must have the inspections listed in Attachment C. The Contractor shall maintain, repair, inspect and test the Boiler Combustion Control System and all associated recording Instrumentations.
ATTACHMENT
A
Boiler Equipment List
Item
Equip
Location
Mfg.
Model #
Output
Pressure
SN
1
Boiler #1*
Bldg. 101
Trane/Murray
MCF3-57
40,000 lbs/hour
120psi
10707
2
Boiler #2*
Bldg. 101
Trane/Murray
MCF3-57
40,000 lbs/hour
120 psi
10708
3
Boiler #3*
Bldg. 101
Trane/Murray
MCF3-57
40,000 lbs/hour
120psi
10709
4
Condensate Tank*
Bldg. 101
Buffalo
D2-3633
1000 GAL
25
5
Deaerator Tank*
Bldg. 101
York-Shipley
YSD-1201
120,000 lbs/hour
* Includes the equipment attached/connected such as the economizer, pressure relief valves, the electronic control panel/cabinet, etc.
Item
Equip
Location
G.P.M.
T.D.H.
H.P.
COMMENT
6
FWP #1
Bldg. 101
205
442
50
Electric Motor
7
FWP #2
Bldg. 101
205
442
50
Electric Motor
8
FWP #3
Bldg. 101
205
442
44
Steam Turbine Drive
9
CTP #1
Bldg. 101
210
80
7.5
Electric Motor
10
CTP #2
Bldg. 191
210
80
7.5
Electric Motor
11
TP-1
Bldg. 101
30 GPH
150
5
Fuel Oil Pump
12
TP-2
Bldg. 101
30 GPH
150
5
Fuel Oil Pump
FWP Feedwater Pump
CTP Condensate Transfer Pump
TP Transfer Pump
Item
Equip
Location
Mfg.
Model #
Output
Pressure
S/N
13
Boiler #1
Fisher House
Laars
MT2H0300NACK2CXN
255 MBH
C18287755
14
Boiler #2
Fisher House
Laars
MT2H0300NACK2CXN
255 MBH
C18287759
(vii) The following solicitation provisions apply to this acquisition:
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html
FAR 52.212-1, Instructions to Offerors Commercial Items (Jun 2020)
a. Solicitation number for this requirement as 36C242-21-Q-1411.
b. Name, address and telephone number of offeror.
c. Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete.
d. Terms of any express warranty.
e. Price should be for all services detailed on the statement of work. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete. Hourly rate shall be separated from any other costs. Failure to do so will result in automatically being disqualified.
f. Acknowledgement of any solicitation amendments
g. Past performance information
h. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.
i. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).
The following solicitation provisions apply to this acquisition:
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)
52.209-7 Information Regarding Responsibility Matters (OCT 2018)
52.216-1 Type of Contract (APR 1984)
52.217-5 Evaluation of Options (JUL 1990)
52.233-2 Service of Protest (SEPT 2006)
852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
(viii) The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applies to this acquisition.
Award will be made to the offeror whose offer is determined to be the best value to the government, considering technical capability past performance and price. The offeror must be a responsible offeror and submit a package that meets all the technical and past performance requirements. Offeror must also meet the terms and conditions of all clauses and provisions. The award will be made to the responsible offerors, whose offer is the best value. When combined, technical and past performance is more important than price. A quote may be determined to be unacceptable/incomplete if required information is missing or if the quote materially deviates from the requirements of the RFQ. All complete quotes will be considered. Evaluation Factors:
Technical capability - offeror shall provide a maximum 15-page capability statement demonstrating their ability to meet all the requirements of the SOW. Provide documentation
that they can provide Boiler Maintenance Service as a Prime Contractor. The qualifications of the proposed personnel for the Prime and all Subcontractors must be provided. This capability statement must address the ability to meet the governments as per the SOW requirements. A general statement that the contractor has an understanding of the requested work will not suffice.
Technical Proficiency: offeror shall submit a proposal that demonstrates its understanding of the requirement in accordance with the Statement of Work and the extent to which
potential risks are identified and mitigated. Contractor shall also demonstrate their ability to provide experienced and qualified personnel in accordance with the SOW. Contractor shall show that they are a firm regularly engaged in the field of Boiler Maintenance. The documentation to support this should list the expertise of all personnel expected to be involved in this requirement. Offeror must also present an understanding of VA Directive 1810 and state where they followed it previously.
Technical Experience: The offeror shall provide 3-5 instances of past experience of similar scope within the past 5 years. The contractor shall be a firm regularly engaged in providing
experienced and qualified personnel. Their expertise and experience shall be of such extent to provide them the knowledge of conditions of maintenance and servicing equipment found in medical centers.
4. Price: Offeror s price shall be evaluated to determine if its fair and reasonable. Offerors shall submit a price/cost breakdown to include hourly rates of all employees who will be involved in the complete of this project.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(viiii) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (FEB 2021)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
(x) FAR 52.212-4, Contract Terms and Conditions Commercial Items October 2018
The following contract clauses apply to this acquisition:
The following clauses are incorporated into Addendum to FAR 52.212-4,
52.203-16 Preventing Personal Conflicts of Interest (JUN 2020)
52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)
52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)
52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)
52.216-22 Indefinite Quantity (OCT 1995)
52.217-8 Option to Extend Services (NOV 1999)
(Shall not exceed 6 Months)
(Exercise the Option within 90 Days)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
(Extend the Term of the Contract within 90 Days)
(written notice of its intent to extend at least 60 days)
52.228-5 Insurance-Work on a Government Installation (JAN 1997)
CL-120 Supplemental Insurance Requirements
(b) General Liability: $500,000.00 per occurrences.
(c) Automobile liability: $200,000.00Â per person; $500,000.00Â per occurrence and $20,000.00Â property damage.
(d) Â The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)
- 852.203-70 Commercial Advertising.
- 852.211-70 Equipment Operation and Maintenance Manuals
- 852.232-72 Electronic Submission of Payment Requests.
- 852.270-1 Representatives of Contracting Officers.
852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)
852.219-76 Subcontracting Plans Monitoring and Compliance (JUL 2018)
852.237-75 Key Personnel (OCT 2019)
852.242-71 Administrative Contracting Officer (OCT 2020)
(xi) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2021)
The following subparagraphs of FAR 52.212-5 are applicable:
52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020)
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)
52.204-14 Service Contract Reporting Requirements (OCT 2016)
52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)
52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)
52.219-8 Utilization of Small Business Concerns (OCT 2018)
52.219-9 Small Business Subcontracting Plan (JUN 2020)
52.219-13 Notice of Set-Aside of Orders (MAR 2020)
52.219-16 Liquidated Damages Subcontracting Plan (JAN 1999)
52.219-28 Post Award Small Business Program Representation (NOV 2020)
52.222-3 Convict Labor (June 2003)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (SEP 2016)
52.222-35 Equal Opportunity for Veterans (JUN 2020)
52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)
52.222-37 Employment Reports on Veterans (JUN 2020)
52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)
52.222-41 Service Contract Labor Standards (AUG 2018)
52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)
Employee Class: 25010 (Boiler Tender)
Monetary Wage Fringe Benefits: $42.23
Health & Welfare: $4.54
52.222-43 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)
52.222-44 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (MAY 2014)
52.222-50 Combating Trafficking in Persons (OCT 2020)
52.222-54 Employment Eligibility Verification (OCT 2015)
52.222-55 Minimum Wages Under Executive Order 13658 (NOV 2020)
52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)
52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)
52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)
52.242-5 Payments to Small Business Subcontractors (JAN 2017)
(xii) All quoters shall submit the following: one copy of technical capability and pricing, and an additional redacted copy.
All quotations shall be sent ONLY to Clifford S. Harrison at Clifford.Harrison@va.gov
This is a Small Business set-aside open market for Boiler Control Maintenance & Repair as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than 12PM (Noon) on 09/16/2021 @Clifford.Harrison@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will NOT be accepted.
A walk through have been scheduled for September 7, 2021 @ 11:30AM EST. This walk through will show all interested vendors the equipment that need to be maintained. All interested parties will be met at the welcome desk located in the lobby at the designed time provided above.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer Clifford S. Harrison at Clifford.Harriso@va.gov. All questions must be submitted by 09/10/2021 at 12:00pm.
Point of Contact
Clifford S. Harrison, Contract Specialist
Clifford.Harrison@VA.gov
NO PHONE CALLS.
36C24221Q1411 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2
8/31/21, 4:47 PM