OCCUPATIONAL MEDICAL SERVICES
140R3020Q0003 Occupational Medical Examinations
Combined Synopsis/Solicitation
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) To facilitate electronic quote submissions through beta.SAM Contract Opportunities, a request for quote (RFQ No. 140R3020Q0003 is being issued subsequent to this combined solicitation/synopsis.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number (FAC) 2020-04.
(iv) This requirement is a full and open. The North American Industry Classification System (NAICS) Code for this acquisition is: 621111 Offices of Physicians (Except Mental Health Specialists). The small business size standard for NAICS Code 621111 is $11 million.
(v) Line Items - See attached Contract Price Schedule for CLIN information. Contract Price Schedules must be completed and submitted with quotation.
(vi) The Bureau of Reclamation has a requirement for The Bureau of Reclamation has a requirement for one or more contractors to provide medical examinations including medical surveillance, preventive medical services, and clearance examinations to meet regulatory requirements that are based on employee job descriptions and job tasks. A Board-Certified Occupational Health Physician /Medical Review Officer will need to evaluate medical examinations to; determine fitness for duty, to certify mandatory clearances, to provide excursion assessments such as for blood borne pathogen or toxic exposure incidents.
Reclamation intends to award one or more Indefinite Delivery/Indefinite Quantity (IDIQ) type contracts as a result of this RFQ. Reclamation will evaluate offers received and determine if one award or two awards is in the Governments best interest. Offerors may offer services in Arizona, Nevada or in both locations. Reclamation intends to award the first Task Order immediately following award. The prices from Contract Price Schedule 1 will be used for the first task order.
The Government will order, and the contractor shall furnish at least the guaranteed minimum dollar value specified below during the five-year term of the IDIQ. There are no guaranteed quantities. Each award scenario (1 award for services in both NV and AZ or 2 awards, 1 for services in NV and 1 for services in AZ) has a specific guaranteed dollar value and not to exceed amount;
If One (1) IDIQ award is made for NV and AZ Services:
Guaranteed Minimum Dollar Value over 5-Year Performance Period: $65,000 Not to Exceed Dollar Value over 5-Year Performance Period: $617,000
If Two (2) IDIQ awards are made:
Nevada Only Services
Guaranteed Minimum Dollar Value over 5-Year Performance Period: $50,000
Not to Exceed Dollar Value over 5-Year Performance Period: $401,0500
Arizona Only Services
Guaranteed Minimum Dollar Value over 5-Year Performance Period: $15,000 Not to Exceed Dollar Value over 5-Year Performance Period: $215,950
(vii) Work shall begin on or about October 1, 2020. All work shall be completed by September 30, 2025. Work shall be completed at vendors location(s). The ordering period for this IDIQ is estimated to be October 1, 2020 through September 30, 2025 (5-year ordering period).
THE FOLLOWING CLAUSES AND PROVISIONS ARE APPLICABLE TO THIS COMMERCIAL ITEM ACQUISITION:
(viii) FAR provision 52.212-1, Instructions to Offerors - Commercial Items.
a. Addendum to FAR 52.212-1 Quote Submission Instructions
This addendum replaced the term offer with quote within the provision 52.212-1.
In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation, each offeror shall submit a quote in accordance with the instructions contained in this provision.
(1) Offer shall complete and submit:
Attachment 3 Contractors Price Schedules for the Services. Pricing must be submitted on Attachment 3
Attachment 5 Worksheet for Contractors Experience
All documents are attached to the RFQ.
(2) Submit the following information:
(a) Unique Entity Identifier (UEI): ______________
(b) Contractor E-mail Address: ______________________________
(2) Technical and Past Performance Information Requested
(a) Technical: Offeror shall provide the information below in a written statement to explain their technical capability. A written response is required for each item.
1) Contractor Work Plan (CWP)
Awardee¿s preliminary plan submitted with quotation will need to be reviewed and approved by the Sustainability and Environmental Management System (SEMS) committee, as a submittal after award. All cost for revisions and submittals prior to acceptance should be included with your quotation.
2) Applicable licenses and certifications.
(b) References:
1) Offerors shall have their references complete and submit the attached Past Performance Questionnaire (PPQ) Attachment (enter attachment number) PPQ must be submitted directly from your reference to the contracting office via email to Tanya Wirth at tlwirth@usbr.gov.
2) It is the Offerors responsibility to ensure that at least 3 different references submit past performance questionnaires prior to the quotation due date. PPQs provided directly from the offeror will not be considered.
(ix) Determination of award will be based The Government will award a contract resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following four (4) evaluation factors shall be used to evaluate offers:
(1) Technical Approach
(2) Experience and Experience of Key
(3) Personnel Past Performance
(4) Price
Proposed prices will be reviewed for price reasonableness and any instances of unbalanced pricing.
Technical Evaluation Criteria:
Factor 1 - Technical Approach Acceptability: The offeror shall provide a detailed description of their approach for managing and performing all services required in the PWS. The offeror¿s submittal information must clearly reflect that the offeror has the necessary personnel, expertise and available resources to successfully perform the tasks described in the PWS while complying with all Federal, State and local licensing and operating regulations.
At a minimum, the offeror shall provide a brief history of the entity and explain how the offeror proposes to meet the requirements of the Performance Work Statement. It shall address and clearly demonstrate that the offeror (and any proposed sub-contracted providers) has the following credentials and in place processes:
(i) Show current licenses to practice in the state(s) where service will be provided; Show current certification by the national Board of Occupational Medicine,
(ii) Professional practice liability insurance minimum coverage of $1, 000,000 per occurrence and $3,000,000 in aggregate.
(iii) Access directly or via contract to certified laboratory services for blood and urine; and the laboratory must demonstrate current certification of program quality such as by accreditation by the College of American Pathologist, certification as a Medicare provider, or participation in the American Association for Clinical Chemistry.
(iv) Access directly or via contract to radiology services including over-reads by board certified radiologist for any asbestos or silica exposure, individuals certified to perform B readings.
(v) Certified, regularly calibrated equipment for pulmonary function testing, audiometry, and electrocardiography;
(vi) Address mechanisms in effect to avoid conflict of interest, such as self-referral, in the services they provide. (Example: DOI employees requiring follow-up care should be referred to the employees personal physician)
(vii) Demonstrate a system of medical records that ensures the physical security and confidentiality of records, with release of information from an employees record, or about an employees health status or clearances, only upon prior written consent from that employee, or by the direction of the Employee Medical File System Manager or designee.
The Government will evaluate this factor to determine if the offeror meets the technical criteria contained in the PWS and has the necessary personnel, expertise, qualified facilities and resources to successfully manage and perform the services described in the PWS.
Factor 2 Experience: Offeror must demonstrate experience performing on projects in the last five (5) years where services provided were the same or similar in scope and to the services required in the PWS. The offeror shall also identify and submit details regarding the experience and qualifications of all key personnel proposed to work on the project. At a minimum, resumes and proof of current licenses are required for a Project Manager/Lead and a Board-Certified Occupational Health Physician / Medical Review Officer. Both of these key personnel must have a minimum of 5 years of experience performing services comparable to those required in the Performance Work Statement.
To show experience, offeror is to complete a copy of RFQ Attachment # 5 for each project provided under this factor.
The Government will evaluate this factor to determine if the offeror and/or any proposed subcontractors and proposed key personnel have experience performing on comparable projects and that they possess the necessary credentials and level of expertise to provide the medical services required in the PWS.
Factor 3: Past Performance: Offerors are to demonstrate satisfactory performance on at least 3 contracts performed on in the last 5 years where services performed were similar in scope and magnitude to the PWS. When submitting Past Performance information on similar projects, at a minimum, the offeror must provide the following information for each project:
Name of the project
Description of the work
Contract number
Contract period of performance
Client contact information
Initial and final amounts of contract
An offeror without relevant past performance, or for whom information on past performance is not available; a Neutral rating will be assigned.
Offerors are encouraged to submit past performance information on projects where they performed work as subcontractors or as part of a team or joint-venture as well as on work where they performed as the prime contractor. Also, if you intend to use a partner arrangement and/or a subcontractor to perform on this work, past performance information should be submitted for them as well. Offerors shall specifically identify in their proposal any past performance shown that is attributed to current or to prospective employees and or subcontractors.
The Government may also use past performance information obtained from sources other than those identified by the offeror. Information obtained from the Past Performance Information Retrieval System (PPIRS) located at https://www.ppirs.gov/ is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth. The Government will also use information obtained from The Federal Awardee Performance and Integrity Information System (FAPIIS) located at https://www.ppirs.gov/fapiis.htm.
The Government will evaluate the offerors Past Performance information for currency relevancy, source of the information, context of the data, and general trends in the contractors performance to determine the Governments confidence in the likelihood of the offeror successfully completing the contractual requirements.
Factor 4: Price
(a) For award evaluation purposes, the Government will use the total evaluated price which will be derived by summing the total pricing of all contract line items. All proposed prices will be evaluated for price reasonableness and balanced pricing.
(End of Provision)
(x) FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items.
Offerors are advised include with their offer, a completed copy of the provision 52.212-03, or indicate completion of the provision online. Offerors may complete the annual representations and certifications online at https://www.sam.gov/.
(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.
(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(xi) FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items.
Addendum To 52.212-4:
52.204-13 System for Award Management Maintenance (Oct 2018)
52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)
52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sep 2013)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
52.233-4 Applicable Law for Breach Of Contract Claim (Oct 2004)
DOI-AAAP-0050 Contractor Performance Assessment Reporting System (Dec 2015)
WBR 1452.201-80 Contracting Officers Representatives Authorities and Limitations -- Bureau Of Reclamation (May 2018)
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(xii) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items.
The following additional FAR clauses cited in this clause are applicable to the acquisition:
52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a)
52.219-28, Post Award Small Business Program Rerepresentation (JAN 2020)
52.222-3, Convict Labor (JAN 2020)
52.222-19, Child Labor¿Cooperation with Authorities and Remedies (JAN 2020)
52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (JAN 2020)
52.232-33, Payment by Electronic Funds Transfer¿ System for Award Management (JAN 2020)
52.222-21, Prohibition of Segregated Facilities (Apr 2015).
52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).
52.222-35, Equal Opportunity for Veterans (OCT 2015)(38 U.S.C. 4212).
52.222-36, Equal Opportunity for Workers with Disabilities (JULY 2014) (29 U.S.C. 793).
(ii) Alternate I (JULY 2014) of 52.222-36
52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).
52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).
52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).
52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).
52.225-1, Buy American¿Supplies (May 2014) (41 U.S.C. chapter 83).
52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O.S, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).
(xiii) Additional contract requirements include the following clauses and provisions:
52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).
52.204-13, Central Contractor Registration Maintenance (JAN 2020)
52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).
52.209-6, Protecting the Government¿s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).
52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).
52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).
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52.222-41, Service Contract Labor Standards ¿ Attachment 3: WAGE DETERMINATION 2015-5470, REVISION 12, DATE OF REVISION 12/23/2019, WAGE DETERMINATION 2015-5469, REVISION 11, DATE OF REVISION 12/23/2019, WAGE DETERMINATION 2015-5594, REVISION 13, DATE OF REVISION 09/16/2019.
52.222-42, Statement of Equivalent Rates for Federal Hires ¿ Physician Assistant, GS-13; MONETARY WAGE - $111,960/year; FRINGE BENEFITS ¿ 19%, includes paid health insurance premiums, retirement benefits, vacation pay, and sick leave pay. This Statement is for Information Only: It is not a Wage Determination
52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
52.222-55, Minimum Wages Under Executive Order 13658 (MAR 2016)
52.232-99, Providing Accelerated Payment to Small Business Subcontracts (DEVIATION), (JAN 2020)
52.242-15, Stop-Work Order (JAN 2020)
52.252-06, Authorized Deviations in Clause (JAN 2020)
1452.237-80, Security Requirements, Information Technology/Compulsory Protection of Sensitive Information and Security Access Requirements (JAN 2020)
DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING PLATFORM (IPP) APR 2013)
Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).
'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.
Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:
*see note_______________________________
_______________________________________
_______________________________________
*The Contractor shall also submit an electronic copy of the IPP invoice to the Contract Specialist at tlwirth@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.
The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.
If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.
(xiv) Not Applicable
(xv) All questions shall be submitted via email to Tanya Wirth no later than Monday, June 1, 2020 at 12:00 pm, local time, to tlwirth@usbr.gov.
Offers are due Monday, June 15, 2020 at 12:00 pm, local time. Responsible offerors are requested to submit a quote for this requirement. Offers shall be submitted via email to tlwirth@usbr.gov.
(xvi) The Point of Contact for this solicitation is Tanya Wirth. She may be reached via e-mail at tlwirth@usbr.gov., or by phone at 702-293-8426.
End of Combined/Synopsis Solicitation
140R3020Q0003 Department of the Interior Bureau of Reclamation
7/28/20, 5:48 PM