The project will fund a transit asset and grants management system that is a cloud solution-based software system with web interface to assist in asset and grant management analysis and reporting

The Federal Transit Administration (FTA) awarded a $266,110 Formula Grant to the Sacramento Area Council of Governments (SACOG) to fund a Transit Asset and Grants Management System. The project period runs from March 2025 through March 2027.

The cloud-based software system will provide SACOG and regional transit operators with asset management capabilities compliant with FTA's Transit Asset Management (TAM) regulations. It will include an asset inventory, condition assessments, decision support tools, and ridership data collection. The system will also offer grant management capabilities to support FTA and California Department of Transportation (Caltrans) grant application, development, monitoring, and reporting processes. Key features include funding allocation management, application scoring and ranking, grant submission through FTA and Caltrans systems, and expenditure tracking and reimbursement. SACOG has subcontracted with Askreply, Inc. (dba B2Gnow) to provide the software and support services for this project.

Activities

The transit asset and grants management system will provide:asset management capabilities that are TAM compliant as required by the FTA and provide the following - asset inventory (rolling stock facilities and equipment) condition assessment of assets decision support tools prioritization of assets based on established criteria ridership data collection capability of calculating the future useful life and condition of the equipment. National transit database compliantgrant management capabilities will be FTA compliant and provide: management of funding allocations by year and section of funds funding application process for state and subrecipients application scoring and ranking with tools to determine awards based on funds funding methodology and application and scoring FTA grant development and management to submit grants to FTA through the FTA transit award management system (TRAMS) caltrans grant development and management to submit grants to caltrans through the caltrans blackcat award management system funding agreement development monitoring closeout and retention procurement process tracking (internal and EXTERNAL) grant funding awards and expenditure tracking (EXTERNAL) upload documentation capabilities with a filing structure management reimbursement requests and voucher processing (EXPENDITURES) reconciliation features to reconcile with finance and FTA data collection management and reporting program monitoring tools task management (internal and EXTERNAL) electronic signature capabilities project monitoring (monitor various steps throughout the life of the life with monitoring tool status updates and closeouts.)

Expected outcomes

The transit asset and grants management system will allow the sacog region transit operators to track all assets and use that asset information to comply with all federal transit asset management requirements as well as track all grants (federal state local etc.) to better assess the use of available funds and prioritize investments. The system will also allow sacog to use the more robust transit asset and grants management tools to assist in regional planning and funding activities related to public transit and assist in prioritizing projects in the agencys regional funding programs.

Intended beneficiaries

Sacog and sacog region public transit operators. The resulting information from the tool may lead to better transit service options in the region for riders.