HVACR Maintenance and Repair Support Services for Environmental Test Chambers
Heating, Ventilation, Air Conditioning and Refrigeration (HVACR) Maintenance and Repair Support Services for Environmental Test Chambers Combined Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect tough Federal Acquisition Circular (FAC) 2019-06 (10 September 2019). The solicitation number for this requirement is W91ZLK-23-R-0005. This requirement has been deemed unrestricted under the associated North American Industry Classification System (NAICS) Code 238220, Plumbing, Heating and Air Conditioning Contractors. The Government contemplates the award of a Firm-Fixed-Price (FFP) contract. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13.5, Simplified Procedures for Certain Commercial Items. Contractor shall provide a price to perform the requirements of the attached Performance Work Statement (PWS) using the schedule of services attached. This procurement will be evaluated as lowest price technically acceptable for the procurement of the following services: Maintenance and Repair for HVACR Environmental Test Chambers, One (1) base year and tee (3) option years. The Contractor will be tasked with maintenance and repair for all HVACR and ancillary (e.g. associated electronics, electrical components, controls, etc.) equipment. The following outlines the service requirements within tee elements: Scheduled Maintenance Unscheduled Maintenance Replacement Parts and Other Direct Costs Additional details and equipment list are located within the attached Performance Work Statement. Place of performance shall be concentrated at Michaelsville Range Complex (MRC) on Aberdeen Proving Ground, Maryland. INSTRUCTIONS AND INFORMATION TO OFFERORS: 52.212-1 Instruction to Offerors Commercial Items/Services This clause applies in its entirety and there are currently no addenda to the provision. All proposals from responsible sources will be considered. Offerors who are not registered in the System for Award Management (SAM) database prior to award will not be considered. Offerors may register with SAM by calling 1-866-606-8220 or online at www.beta.sam.gov. Offerors are cautioned to ensure that their proposals contain all necessary information and are complete in all respects as the Government does not intend to conduct discussions. Therefore, proposals shall represent the best and final offer of the Contractor. All proposals shall be submitted via email with the subject line: W91ZLK-23-R-0005 PROPOSAL FROM (INSERT COMPANY NAME) Proposals shall be submitted in two (2) separate volumes labeled: Volume I: HVACR Services W91ZLK-23-R-0005 TECHNICAL Proposal Volume II: HVACR Services W91ZLK-23-R-0005 PRICE Proposal Formatting Single space text Double space paragraphs 12-point minimum font Arial or Times New Roman Fonts only. Table/illustrations 8-point min and landscape is acceptable Margins: All margins 1 inch Header and footer: 1.5 inches Page Size: Width 8.5 inches and Heigh 11 inches (11 X 17 folded pages are acceptable for table/graphic representations; however, each 11 X 17 page counts as two pages) Page limitations: Volume I – 10 page limit and Volume II – 2 Pages using attached Schedule of Services Cover Page: Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension if applicable. (Single cover page not included in page limitations) NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Note: Offerors shall complete: FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Feb 2021); 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020); and 52.204-26, Covered Telecommunications Equipment or Services-Representation. (OCT 2020 on www.beta.sam.gov or provide a completed copy of the clauses with the proposal) All information shall be confined to the appropriate volume. The Offeror shall confine all submissions to essential matters and sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The following shall be included in the volumes: Volume I: Technical/Management Proposal, to be evaluated by the following factors: Factor 1: Technical Approach; The offeror’s proposal shall adequately describe and present a clear understanding of the requirements specified in the Performance Work Statement (PWS). To be rated as acceptable, offerors must demonstrate the offeror’s approach for meeting all of the requirements specified in the PWS. Factor 2: Experience; The work experience of all personnel meets the minimum requirements cited in the PWS. Volume II: Detailed Price Proposal Proposed Firm Fixed Price for the Base Year and all optional years, using the Attached Schedule of Services. BASIS FOR AWARD: The award will be made to one responsible offeror whose proposal is determined to be technically acceptable, and lowest priced. To receive consideration for an award, an “Acceptable” rating must be achieved for all the non-cost evaluation factors: Technical Approach and Experience. Price will be evaluated in accordance with FAR 15.404-1 Proposal analysis techniques. Price will be the determining factor for proposals rated as acceptable for the non-cost factors. Price analysis using one or more methods listed under FAR 15.404-1(b) will be used to ensure that the proposal will result in a fair and reasonable price. SUBMISSION PROCEDURES: All questions regarding this solicitation must be submitted to the Contracting Officer Gregory Jamison and the Contract Specialist Cistine Orr via email no later than 1600 or 4:00 P.M. Eastern Time, 11 Dec 2022 to gregory.j.jamison.civ@army.mil and Cistine.n.orr.civ@army.mil. All questions will be answered via an amendment to the solicitation on sam.gov. Responses to this solicitation must be signed, dated, and received no later than 1600 or 4:00 P.M. :Eastern Time, 19 Dec 2022. Responses must be sent by email directly to the Contracting Officer Gregory Jamison at Gregory.j.jamison.civ@army.mil and Contract Specialist, Cistine Orr, at Cistine.n.orr.civ@army.mil. TELEPHONE REQUESTS WILL NOT BE HONORED. LIST OF ATTACHMENTS: Attachment 1 - Combined Synopsis/Solicitation Attachment 2 – Performance Work Statement Attachment 3 – Schedule of Services Attachment 4 – Contract Provisions and Clauses W91ZLK-23-R-0005 Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground
12/7/22, 9:27 AM HVACR Maintenance and Repair Support Services for Environmental Test Chambers
Awarded contract W91ZLK-23-P-0017 to Flotron Contracting, Inc. for 143232.00 on 2023-01-19. W91ZLK-23-P-0017 Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground
2/1/23, 9:06 AM HVACR Maintenance and Repair Support Services for Environmental Test Chambers
The Army Contracting Command (ACC) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for scheduled and unscheduled maintenance of custom built Heating, Ventilating, Air Conditioning and Refrigeration (HVACR) systems. The intention is to procure these services on a competitive basis. This is a non-personal service contract for the maintenance and repair for all HVACR and ancillary associated electronics, electrical components, controls and equipment. Work efforts will be concentrated at the MichaelsVille Range Complex (MRC). BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. DISCLAIMER THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE OVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPONSES WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT. REQUIRED CAPABILITIES The Contractor shall provide maintenance and repair services as specified in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 1). If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization and; 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract. PROGRAM BACKGROUND Aberdeen Test Center (ATC) provides various simulated environment testing in support of a diverse test arena for the Department of the Army. Most of these test services rely on the use of complex environmental test chambers that include custom-built Heating, Ventilating, Air Conditioning and Refrigeration (HVACR) systems. These HVACR systems are not fully comparable to other residential and/or industrial HVACR systems, and generally require specialized components, systems and/or a variety of refrigerants to properly function. Further, many of these systems were manufactured over 25 years ago, potentially limiting the availability of technical documentation and/or replacement parts. See Attachment One for the Equipment List within the PWS. These systems are crucial in the testing of weapons, ammunition, body armor and other soldier systems that ultimately impact the Warfighter’s ability to complete his/her mission. Therefore, it is critical that these systems always remain operable, 24 hours per day, 7 days per week, 365 days per year, and fully comply with the strict testing standards set forth by the Department of Defense (MIL-STD-810G: Environmental Engineering Considerations and Laboratory Tests). PANAPG23P000793 Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground
10/26/22, 2:16 PM