OPTION - 3500 Adustable Frequency Drive Preventive Maintenance
Added: Jun 02, 2016 2:25 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is W911S8-16-R-0007 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-88. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 with a small business size standard of $15.00M.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2016-07-01 17:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be Joint Base Lewis-McChord, WA 98433 The MICC Joint Base Lewis McChord requires the following items, Meet or Exceed, to the following: Base Period of Performance: 10/01/2016 - 09/30/2017 LI 001: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, maintenance and service on all sixteen (16) Adjustable Frequency Drives. Each preventive maintenance inspection should include the replacement of standard consumables such as oil, filters, and belts when needed. The service contractor should provide costs as a fully burden rate based on (4) quarterly inspections per year with the unit price being priced per quarter. Base Period of Performance: 1 October 2016 - 30 September 2017., 4, EA; LI 002: One 8-hour Straight Time Emergency Service call. Covers travel to/from site and 20-26' man-lift rental. If labor+mob/de-mob is more or less than 8 hours, customer will be billed according to hours worked. 4minimum per visit. Assumes an emergency call out is a single trip. Additional trips may incur additional mob/de-mob. Quantity 4 - Standard Service Calls: Response within 5 business days. Quantity 2 - Urgent Service Calls: Response within 72 hours. Quantity 2 - Emergency Service Calls: Response within a 24 hours. Base Period of Performance: 1 October 2016 - 30 September 2017., 8, EA; LI 003: Contractor shall completed CONTRACT MANPOWER REPORT in accordance with the Performance Work Statement but not later than 31 October 2016. PERIOD OF PERFORMANCE: 1 OCTOBER 2016 to 30 SEPTEMBER 2017., 1, EA; LI 004: Over and Above CLIN is in support of tasks within the scope of the PWS paragraph 1.4. All over and above funding actions will be negotiated on an individual basis. Any repairable parts in addition to those consumables highlighted in CLIN 1. Any repair parts for work outside normal manufacturer's maintenance scope will require a cost for the replaceable part plus installation. The labor cost is only for repairs outside normal manufacturer's maintenance scope. Labor category fully burdened hourly rate is for the following position(s): Journeyman Electrician $_____ per hour Base Period of Performance: 1 October 2016 - 30 September 2017., 1, EA; Option 1 Period of Performance: 10/01/2017 - 09/30/2018 LI 001: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, maintenance and service on all sixteen (16) Adjustable Frequency Drives. Each preventive maintenance inspection should include the replacement of standard consumables such as oil, filters, and belts when needed. The service contractor should provide costs as a fully burden rate based on (4) quarterly inspections per year with the unit price being priced per quarter. PERIOD OF PERFORMANCE: 1 OCTOBER 2017 to 30 SEPTEMBER 2018., 4, EA; LI 002: One 8-hour Straight Time Emergency Service call. Covers travel to/from site and 20-26' man-lift rental. If labor+mob/de-mob is more or less than 8 hours, customer will be billed according to hours worked. 4minimum per visit. Assumes an emergency call out is a single trip. Additional trips may incur additional mob/de-mob. Quantity 4 - Standard Service Calls: Response within 5 business days. Quantity 2 - Urgent Service Calls: Response within 72 hours. Quantity 2 - Emergency Service Calls: Response within a 24 hours. PERIOD OF PERFORMANCE: 1 OCTOBER 2017 to 30 SEPTEMBER 2018., 8, EA; LI 003: Contractor shall completed CONTRACT MANPOWER REPORT in accordance with the Performance Work Statement but not later than 31 October 2016. PERIOD OF PERFORMANCE: 1 OCTOBER 2017 to 30 SEPTEMBER 2018., 1, EA; LI 004: Over and Above CLIN is in support of tasks within the scope of the PWS paragraph 1.4. All over and above funding actions will be negotiated on an individual basis. Any repairable parts in addition to those consumables highlighted in CLIN 1 . Any repair parts for work outside normal manufacturer's maintenance scope will require a cost for the replaceable part plus installation. The labor cost is only for repairs outside normal manufacturer's maintenance scope. Labor category fully burdened hourly rate is for the following position(s): Journeyman Electrician $_____ per hour PERIOD OF PERFORMANCE: 1 OCTOBER 2017 to 30 SEPTEMBER 2018., 1, EA; Option 2 Period of Performance: 10/01/2018 - 09/30/2019 LI 001: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, maintenance and service on all sixteen (16) Adjustable Frequency Drives. Each preventive maintenance inspection should include the replacement of standard consumables such as oil, filters, and belts when needed. The service contractor should provide costs as a fully burden rate based on (4) quarterly inspections per year with the unit price being priced per quarter. PERIOD OF PERFORMANCE: 1 OCTOBER 2018 to 30 SEPTEMBER 2019., 4, EA; LI 002: One 8-hour Straight Time Emergency Service call. Covers travel to/from site and 20-26' man-lift rental. If labor+mob/de-mob is more or less than 8 hours, customer will be billed according to hours worked. 4minimum per visit. Assumes an emergency call out is a single trip. Additional trips may incur additional mob/de-mob. Quantity 4 - Standard Service Calls: Response within 5 business days. Quantity 2 - Urgent Service Calls: Response within 72 hours. Quantity 2 - Emergency Service Calls: Response within a 24 hours. PERIOD OF PERFORMANCE: 1 OCTOBER 2018 to 30 SEPTEMBER 2019., 8, EA; LI 003: Contractor shall completed CONTRACT MANPOWER REPORT in accordance with the Performance Work Statement but not later than 31 October 2016. PERIOD OF PERFORMANCE: 1 OCTOBER 2018 to 30 SEPTEMBER 2019., 1, EA; LI 004: Over and Above CLIN is in support of tasks within the scope of the PWS paragraph 1.4. All over and above funding actions will be negotiated on an individual basis. Any repairable parts in addition to those consumables highlighted in CLIN 1 . Any repair parts for work outside normal manufacturer's maintenance scope will require a cost for the replaceable part plus installation. The labor cost is only for repairs outside normal manufacturer's maintenance scope. Labor category fully burdened hourly rate is for the following position(s): Journeyman Electrician $_____ per hour PERIOD OF PERFORMANCE: 1 OCTOBER 2018 to 30 SEPTEMBER 2019., 1, EA; Option 3 Period of Performance: 10/01/2019 - 09/30/2020 LI 001: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, maintenance and service on all sixteen (16) Adjustable Frequency Drives. Each preventive maintenance inspection should include the replacement of standard consumables such as oil, filters, and belts when needed. The service contractor should provide costs as a fully burden rate based on (4) quarterly inspections per year with the unit price being priced per quarter. PERIOD OF PERFORMANCE: 1 OCTOBER 2019 to 30 SEPTEMBER 2020., 4, EA; LI 002: One 8-hour Straight Time Emergency Service call. Covers travel to/from site and 20-26' man-lift rental. If labor+mob/de-mob is more or less than 8 hours, customer will be billed according to hours worked. 4minimum per visit. Assumes an emergency call out is a single trip. Additional trips may incur additional mob/de-mob. Quantity 4 - Standard Service Calls: Response within 5 business days. Quantity 2 - Urgent Service Calls: Response within 72 hours. Quantity 2 - Emergency Service Calls: Response within a 24 hours. PERIOD OF PERFORMANCE: 1 OCTOBER 2019 to 30 SEPTEMBER 2020., 8, EA; LI 003: Contractor shall completed CONTRACT MANPOWER REPORT in accordance with the Performance Work Statement but not later than 31 October 2016. PERIOD OF PERFORMANCE: 1 OCTOBER 2019 to 30 SEPTEMBER 2020., 1, EA; LI 004: Over and Above CLIN is in support of tasks within the scope of the PWS paragraph 1.4. All over and above funding actions will be negotiated on an individual basis. Any repairable parts in addition to those consumables highlighted in CLIN 1 . Any repair parts for work outside normal manufacturer's maintenance scope will require a cost for the replaceable part plus installation. The labor cost is only for repairs outside normal manufacturer's maintenance scope. Labor category fully burdened hourly rate is for the following position(s): Journeyman Electrician $_____ per hour PERIOD OF PERFORMANCE: 1 OCTOBER 2019 to 30 SEPTEMBER 2020., 1, EA; Option 4 Period of Performance: 10/01/2020 - 09/30/2021 LI 001: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, maintenance and service on all sixteen (16) Adjustable Frequency Drives. Each preventive maintenance inspection should include the replacement of standard consumables such as oil, filters, and belts when needed. The service contractor should provide costs as a fully burden rate based on (4) quarterly inspections per year with the unit price being priced per quarter. PERIOD OF PERFORMANCE: 1 OCTOBER 2020 to 30 SEPTEMBER 2021., 4, EA; LI 002: One 8-hour Straight Time Emergency Service call. Covers travel to/from site and 20-26' man-lift rental. If labor+mob/de-mob is more or less than 8 hours, customer will be billed according to hours worked. 4minimum per visit. Assumes an emergency call out is a single trip. Additional trips may incur additional mob/de-mob. Quantity 4 - Standard Service Calls: Response within 5 business days. Quantity 2 - Urgent Service Calls: Response within 72 hours. Quantity 2 - Emergency Service Calls: Response within a 24 hours. PERIOD OF PERFORMANCE: 1 OCTOBER 2020 to 30 SEPTEMBER 2021., 8, EA; LI 003: Contractor shall completed CONTRACT MANPOWER REPORT in accordance with the Performance Work Statement but not later than 31 October 2016. PERIOD OF PERFORMANCE: 1 OCTOBER 2020 to 30 SEPTEMBER 2021., 1, EA; LI 004: Over and Above CLIN is in support of tasks within the scope of the PWS paragraph 1.4. All over and above funding actions will be negotiated on an individual basis. Any repairable parts in addition to those consumables highlighted in CLIN 1 . Any repair parts for work outside normal manufacturer's maintenance scope will require a cost for the replaceable part plus installation. The labor cost is only for repairs outside normal manufacturer's maintenance scope. Labor category fully burdened hourly rate is for the following position(s): Journeyman Electrician $_____ per hour PERIOD OF PERFORMANCE: 1 OCTOBER 2020 to 30 SEPTEMBER 2021., 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, MICC Joint Base Lewis McChord intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. MICC Joint Base Lewis McChord is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction tough FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. In accordance with FAR 19.102(b), the small business size standard is applied by classifying the product or service being acquired in the industry whose definition, as found NAICS Manual, best describes the principal nature of the product or service being acquired. The NAICS code selected for this acquisition is 238220, "Plumbing, Heating, and Air Conditioning Contractors"; Size Standard - $15 Million. The Contracting Officer (KO) at Mission and Installation Contracting Command, Joint Base Lewis-McChord is the only person authorized to approve changes or modify any of the requirements under this solicitation, and notwithstanding anything contained elsewhere in this solicitation, the said authority remains solely with the KO. In the event the Contractor or contractor employee effects any such change at the direction of any person other than the KO, the change will be considered to have been without authority, and no adjustment will be made in the price of any subsequently awarded contract under the Changes clause or any other clause to cover any increase in costs incurred as a result thereof. If an interested party have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also officially protest to the contracting officer. Contract award or performance is suspended during the protest. To be timely, protests must be filed within the periods specified in FAR 33.103. If an interested party has complaints or want to file a protest it must be sent to the address below: Mission and Installation Contracting Command Chief, Supply and Small Services Branch BOX 339500, MS 19 JBLM, WA 98433-9500 Facsimile number 253-967-3844 If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. HQ Army Material Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527 Facsimile number (703) 806-8866 or 8875 Packages sent by FedEx or UPS should be addressed to: [contract number] HQ Army Material Command Office of Command Counsel Room 2-1SE3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp. If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. Quotes MUST be valid for 90 days after Request for Quote/solicitation?s closing date. Questions concerning this solicitation must be submitted at least 10 days prior to the established closing date to reasonably expect a response from the Government. Those questions not received within the proscribed date may not be considered. Contact ClientServices@FedBid.com or call 1-877-9FEDBID to address any questions for quotes utilizing FedBid. Quotes must be submitted per unit price. Multiple awards will not be made; therefore, quotes that cover less than all the items and quantities in this solicitation will be rejected and deemed non-responsive. In order to enhance the efficiency of the procurement process, the Government intends to evaluate only the lowest priced quote to determine if the quote is technically acceptable and whether the vendor has acceptable or neutral past performance. If the lowest priced quote is reasonably priced and technically acceptable and the vendor has acceptable or neutral past performance, the Government intends to make an award to that vendor and no other quote will be evaluated. If the lowest priced offer is not technically acceptable, the vendor does not have acceptable or neutral past performance, or both, then the Government will evaluate the second lowest priced quote for technical acceptability and acceptable or neutral past performance. This method will continue until the lowest priced, technically acceptable quote, by a vendor with acceptable or neutral past performance, is determined. Quotes will be evaluated based on price and technical acceptability. Quoter/Offeror certifies that the product quoted meets or exceeds all minimum requirements as stated in the Request for Quotes. W911S8-16-R-0007 Department of the Army
6/2/16, 2:25 PM Perform preventive maintenance and service on sixteen (16) VLT 3500 Adjustable Frequency Drives (AFD)
Added: Feb 11, 2016 2:17 pm THIS IS A Sources Sought Notice ONLY. On behalf of the United States Army, the Mission and Installation Contracting Command Joint Base Lewis-McChord, Washington is conducting a SOURCES SOUGHT SYNOPSIS (SS) pursuant to FAR Part 10 Market Research. Interested sources should respond to the questions presented within this announcement. This notice shall NOT be considered a request for proposal, quotation, or an invitation for bid nor does responding to this SS guarantee or exclude your participation in the forthcoming acquisition process. Any information provided by the Government under this notice is preliminary and may be updated or changed prior to release of the solicitation. The Government will NOT award a contract solely on the basis of this notice, nor will it be liable for any costs associated with preparing and submitting a response to this notice. All submissions will become Government property and will not be returned. In accordance with FAR 10.001(a)(3)(i), in order to determine if sources capable of satisfying the agency need exists, the Government will consider all SS responses received, particularly those received from 8(a), HUBZone, SDVOSB, WOSB, or small businesses. Responses to this SS permit the Contracting Officer, in accordance with FAR 19.203(c), to consider an acquisition for small business socioeconomic concerns (i.e., 8(a), HUBZone, SDVOSB, or WOSB programs) and to consider a small business set-aside (see 19.502-2(b)). Small businesses, in all socioeconomic categories, are highly encouraged to identify capabilities in meeting the requirements at fair market prices.The information received from this SS will be used by the Government as a preliminary planning tool for the purposes of obtaining information regarding the availability and capability of qualified businesses under the North American Industry Classification Systems (NAICS) Code 811310 " Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance " with a size standard of $7.5 Million as measured by total revenue. A Firm Fixed Price (FFP) contract is anticipated. The anticipated period of performance is for 1 base year + 4 option years.EXISTING CONTRACT:There is no current contract in place for this acquisition.BACKGROUND:The VLT 3500 Adjustable Frequency Drives (AFD) are key components of the ventilation system for its ability to reduce the amount of hazardous air pollutants (HAPs) (e.g., comium, cadmium, lead, etc.) that are released into the atmosphere. CCF personnel perform paint and de-paint operations toughout the year. Since 2012, there has been over 22 work orders to fix the VLT 3500 Series Frequency Drives due to low pressure, low "on speed", ground faults, overheating and ‘no starts". These drives are located in the Corrosion Control Facility that is primarily utilized in the processing of aircraft for Deicing, Paint Stripping, Corrosion Removal, Etc.Objectives: Perform quarterly service and preventive maintenance on eight (8) VLT 3500 AFDSUBMITTAL INFORMATION:The Government will review general capability statements. Please ensure submissions are tailored to this requirement and specifically to the attached Performance Work Statement (PWS). There is a ten (10) page limit on submittal information, in which offerors shall provide in PDF or MS Word Format.Cover Page. The cover page shall include the following information: Respondent Name:Mailing Address:Point of Contact (POC): Title:POC Phone: POC E-Mail:DUNS (if applicable): CAGE Code (if applicable):Active Registration/Certification in the System for Award Management (https://www.sam.gov/):Type of Business (this requirement is set aside for small business): Business Size applicable to the NAICS Code • Please state which of the following applies to your company:a. 8(a) Small Business Concern;b. HUBZone Small Business Concern;c. Service-Disabled Veteran Owned Small Business Concern (SDVOSBC); d. Veteran Owned Small Business Concern (VOSBC); e. Economically Disadvantaged Woman Owned Small Business Concern (EDWOSB); f. Woman Owned Small Business Concern (WOSBC); g. Small Business Concern; h. Large Business Concern.• Documentation Verifying Small Business Certification. Please provide the following documentation as it applies to your company:o If claiming 8(a) status, provide a copy of your 8(a) Certification from the Small Business Administration (SBA).o If claiming HUBZone status, provide a copy of your HUBZONE Certificate from the SBA.o If claiming SDVOSBC status, provide documentation that shows the Service Disabled Veteran (SDV) unconditionally owns 51 % of the business, controls the management and daily operations, and holds the highest officer position in the company. Documentation should also be provided to show that the SDV has a service-connected disability that has been determined by the Department of Defense or Department of Veteran Affairs. Finally, provide documentation that shows the business is small under the NAICS code 811310, " Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance "o If claiming VOSBC status, provide documentation that shows the Veteran unconditionally owns 51% of the business, controls the management and daily operation, make long-term decisions for the business, and holds the highest officer position in the company that works at the business fulltime during normal working hours. The documentation should also show the business is small under the NAICS code 811310, " Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ".o If claiming EDWOSB status, provide documentation that shows the company is at least 51% owned by one or more women who are "economically disadvantaged", and primarily managed by an economically disadvantaged woman that make long-term decisions for the business, hold the highest officer position in the business and work at the business full-time during normal working hours. The documentation should also show the business is small under the NAICS code 811310, " Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ". A woman is presumed economically disadvantaged if she has a personal net worth of less than $750,000 (with some exclusions), her adjusted gross yearly income averaged over the tee years preceding the certification less than $350,000, and the fair market value of all her assets is less than $6 million.o If claiming Woman Owned Small Business status, provide documentation that shows the company is at least 51% owned and controlled by one or more women, and primarily managed by one or more women that make long-term decisions for the business and hold the highest officer position in the business and work at the business full time during normal working hours. The women must be U.S. citizens. The documentation should also show the business is small under the NAICS code 811310, " Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ".o If claiming Small Business status, provide documentation to show the business is small under NAICS code 811310, " Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ".All contractor submissions must be received by the contracting office no later than Monday, 22 February 2016 at 1:30 P.M. Pacific Standard Time.Responses or inquiries about this SS shall be submitted electronically via e-mail to: Mr. Duke Santos, Contract Specialist, at duke.p.santos.civ@mail.mil and Ms Renee Krahenbuhl, Contracting Officer, at renee.m.krahenbuhl.civ@mail.mil . The subject of your email must include your company's legal name, DUNS number, Cage Code, and state the nature of your email to include the SS Number W911S8-16-R-0007; Repair, Maintenance, and Sustainment on VLT 3500 Adjustable Frequency Drive W911S8-16-R-0007 Department of the Army Materiel Command Mission and Installation Contracting Command Joint Base Lewis-McChord
2/11/16, 2:17 PM