Restroom Deodorizer Drip Service
SOURCES SOUGHT SYNOPSIS
INTRODUCTION
The Army Contracting Command, APG, Tobyhanna Branch, Tobyhanna, PA 18466, is issuing this Sources Sought Synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Deodorizing Drips Maintenance. The intention is to procure these services on a competitive basis. This notice of intent is not a request for competitive proposals.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
PLACE OF PERFORMANCE
Location % On-Site Government % Off-Site ContractorTobyhanna Army Depot, Tobyhanna, PA 18466 100% 0%
DISCLAIMER
"THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A "REQUEST FOR PROPOSAL (RFP)" TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPONSES WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT."
REQUIRED CAPABILITIES
The Contractor shall provide Deodorizing Drips Maintenance services in support of the areas specified in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 1).
If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.
SPECIAL REQUIREMENTS: • Service Contract Act
ELIGIBILITY
The applicable NAICS code for this requirement is 561720 with a Small Business Size Standard of $19.5 million. The Product Service Code is S201. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.
ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES STATEMENT)
A draft Performance Work Statement (PWS) is attached for review (Attachment 1). The draft PWS document may be updated, revised or changed throughout the Solicitation period.
Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 3:00 PM, EST, 09 October 2019. All responses under this Sources Sought Synopsis must be e-mailed to the contract specialist(s) identified below.
This documentation must address at a minimum the following items:
1.) What type of work has your company performed in the past in support of the same or similar requirement?
2.) Can or has your company managed a task of this nature? If so, please provide details.
3.) Can or has your company managed a team of subcontractors before? If so, provide details.
4.) What specific technical skills does your company possess which ensure capability to perform the tasks?
5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company's ability to perform at least 50% of the tasking described in this PWS for the base period as well as the option periods.
6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.
7.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran-Owned Small Business Concern.
The estimated period of performance consists of one (1) Base Year of 12 months and four (4) 12-month option years, if exercised by the Government, with performance estimated to commence in December 2019.
The contract type is anticipated to be firm fixed-price. The Solicitation will be in accordance with FAR Part 12, Acquisition of Commercial Items and FAR Part 13.5, "Simplified Procedures for Certain Commercial Items" and therefore will utilize simplified procedures for soliciting competition, evaluation, award documentation and notification that comply with FAR 13.1.
The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.
Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal.
Your response to this Sources Sought Synopsis, including your capabilities statement, shall be electronically submitted via email in either Microsoft Word or Portable Document Format (PDF) to Contract Specialists, Cheryl A. Saylock, Cheryl.a.saylock.civ@mail.mil and Nicole Stevens, Nicole.stevens3.civ@mail.mil.
All data received in response to this Sources Sought Synopsis that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.
No phone calls will be accepted.All responses must be submitted to the contract specialist(s) identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought Synopsis. All information contained within this SSA is subject to change.
W25G1V20R0002 Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground
10/1/19, 2:19 PM Restroom Deodorizer Drip Service
COMBINED SOLICITATION/SYNOPSIS – NO PAPER SOLICITATION
W25G1V-20-R-0002
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-06. This is 100% small business set-aside under NAICS Code 561720, size standard is $19.5 million dollars. Request for Proposal (RFP) W25G1V-20-R-0002 applies. This procurement is being conducted under the requirements of FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Procedures for Certain Commercial Items. It is the intention of the Government to award a Firm Fixed-Price single contract for one (1) base year of 12 months and four (4) 12-month option years, if exercised by the Government.
Tobyhanna Army Depot (TYAD), Tobyhanna, PA, has a requirement for a service contract to provide Deodorizing Drips Maintenance to approximately 920 automatic deodorizing liquid dispensers throughout TYAD. Services include refilling the deodorizer liquid on a monthly basis to maintain a pleasant and even fragrance at all times. Services shall include furnishing and installing automatic dispensing units as needed/requested by the Government at no additional charge. Requirements will be in accordance with the Performance Work Statement (PWS) (Atch 1) for this service requirement. A Material Safety Data Sheet (MSDS) on any products proposed must be with submission of proposal.
Award evaluation and basis for award will be performed in accordance with FAR 52.212-2, Evaluation – Commercial Items. Offerors are cautioned award may not necessarily be made to the lowest priced offer. Offer shall be submitted and award made by the Government on an all-or-none basis. Therefore, offers are solicited on that basis only.
52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The award will be based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the three (3) evaluation factors: technical, past performance and price. Offerors are advised that award may not necessarily be made to the lowest price offeror.
PAST PERFORMANCE
Past Performance will be a valid discriminator among the proposals received. Offerors shall submit a list of the most relevant Government and commercial contracts (prime and major subcontracts) during the past 5 years only, which are relevant to the efforts required by this solicitation. The minimum required citations is 1, the maximum citations is 3.
Performance Risk Assessment Questionnaire (PRAQ) (Atch 5). For all contracts identified herein, Performance Risk Assessment Questionnaires must be completed and submitted. The offeror shall complete Part I of the PRAQ and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for each past/current contract or the commercial POC. The contractor shall instruct the Government/Commercial POCs to electronically complete Part II of the PRAQ, and to then e-mail the entire questionnaire by the time and date identified as the solicitation closing date, to the Contracting Specialist at cheryl.a.saylock.civ@mail.mil. The offeror shall provide the Contracting Officer a list of all the POCs (Company name/POC) who were sent a questionnaire in their proposal response and date e-mailed to POC (month/day).
Options. Special Notice is provided to include Solicitation provision(s) FAR 52.217-5, Evaluation of Options, and FAR 52.217-9, Option to Extend the Term of the Contract. The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.
Contractor Manpower Reporting Requirements – In accordance with PWS (Atch 1), Page 6, 4.13.
Pricing must be provided via Atch 4 - Offeror's Proposed Pricing Worksheet.
Parties interested in responding to this Request for Proposal (RFP) shall complete a standard form (SF) 1449 http://www.forms.gov, blocks 5, 12, 17a, 17b, 19 thru 24, 30a, and 30b; and 30c. The offer must be signed by a company official authorized to contractually bind the company. Completed SF1449 and other information may be submitted via email to cheryl.a.saylock.civ@mail.mil, and/or in electronic copy to https://beta.sam.gov by the date specified for receipt of offers which is 1:00 PM EST, December 9, 2019.
Proposal, along with all Deliverables noted below, must be submitted by Combination/Synopsis closing date/time in order to be considered.
Offers or modifications to offers received at the address specified for the receipt of offers after the exact time specified may not be considered.
The minimum acceptable acceptance period for offers is ninety (90) days from the date specified in block 8 of the SF 1449.
Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All Offerors are advised to acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the amendment with their proposal.
APPLICABLE Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation (DFARS): See Clauses (Atch 7) for all Applicable FAR & DFARS Clauses, applicable to this combined synopsis/solicitation and any resultant award. The offeror will be required in award to comply with applicable clauses for payment under DFARS 252.232-7003, Army E-Invoicing and Receiving Report Instructions and DFARS 252.232-7006, Wide Area Workflow Instructions, which will be included in any resultant contract. Full text clauses (FAR and DFARS) may be found at https://www.acquisition.gov.
Please note that the Service Contract Labor Standards applies (Atch 6) and therefore the following clauses are incorporated into this requirement:
FAR 52.222-41, Service Contract Labor Standards; FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, and FAR 52.222-43, Fair Labor Standards Act and Service Contract Act, Price Adjustment (Multiple Year and Option).
Offeror shall fully complete the Certifications/Representations, Exceptions and Amendments unless offeror is currently registered with an active status in System for Award Management (SAM.GOV) and offeror indicates such in their proposal, parties interested in responding to this Combined Solicitation/Synopsis shall complete the following Representations & Certifications if required in the applicable FAR clause:
FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax
Liability or a Felony Conviction under any Federal Law
FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Alt 1)
CONTRACTOR SUBMITTED QUESTIONS
Offerors are advised to submit any questions regarding this solicitation in writing as soon as practical but no later than seven (7) calendar days prior to solicitation response date. Answers will be consolidated and posted to https://beta.sam.gov only in the form of Questions and Answers or, if required, an amendment to the solicitation. Questions received after this time may not be answered.
ATTACHMENTS:
Atch 1 – Performance Work Statement (PWS)
Atch 2 – Bathroom Listing
Atch 3 – Quality Assurance Surveillance Plan (QASP)
Atch 4 - Offeror's Proposed Pricing Worksheet
Atch 5 – Performance Risk Assessment Questionnaire (PRAQ)
Atch 6 – Wage Determinations
Atch 7 - Clauses
508 COMPLIANCE
Contractor must also meet the applicable accessibility standards at 36 CFR part 1194 per FAR 39.2, Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Information may be found at the following websites:
Section 508. http://www.section508.gov
Section 508 – Electronic and Information Technology. 21 December 2000, http://www.usdoj.gov/crt/508/508law.pdf
PROPOSAL SUBMISSIONS:
1. Contractor Proposal w/required MSDS
2. Signed 1449 as noted above
3. Applicable FAR/DFAR clauses (Atch 7)
4. Three (3) Past Performance References as noted above (Page 2)
5. Performance Risk Assessment Questionnaire (PRAQ) (Atch 5)
6. All Signed Amendments noted above
7. Contractor’s submitted Offeror’s Proposed Pricing Worksheet (Atch 4)
W25G1V20R0002 Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground
11/20/19, 1:33 PM