Smartlogic Semaphore Tool
Added: Jun 25, 2015 1:35 pm This is a combined synopsis/solicitation for commercial items prepared for Smartlogic Semephore Enterprise Platform (Brand Name or Equal) for the U.S. Securities and Exchange Commission, as detailed below, in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is SECHQ115Q0119 and is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular FAC 2005-82.The NAICS code associated with this procurement is 541511, Custom Computer Programming Services. This is a total small business set-aside. The small business standard is $25,000,000.00. Respondents shall follow the contract line item number (CLIN) structure detailed below:ITEM NO Description Quantity Unit of Measure Total0001 Content Classification Server ( CS ) 2 Cores 0002 Ontology Management Server ( OS ) 1 Cores 0003 Ontology Management Module ( OM ) 1 5-Client 0004 Semantic Enhancement Server (SES) 2 Cores 0005 Advanced Linguistics Pack ( ALP ) English - to run on 1 CPU core of Classification Server from Text Miner 1 CPU 0006 Ontology Review Tool (ORT/CRT/SW ) 1 Cores 0007 Active Backup ( 50% of the SES price) 1 License0008 Passive Backup ( 3 Environments - Passive Backup, Dev & QA is 30% of total software) 1 License0009 Maintenance 20 % ( 5 by 12 support) BASE YEAR 1 Agreement0010 Maintenance 20 % ( 5 by 12 support) Option Year 1 1 Agreement0011 Maintenance 20 % ( 5 by 12 support) Option Year 2 1 Agreement0012 Installation, Configuration, and Training 6 Days The contractor shall provide Smartlogic Semephore Enterprise Platform or equal, including annual support and upgrades for two years. Salient characteristics are provided in Attachment A. The Brand name or Equal information MUST be attached to the quote (see 52.211-6 Brand Name or Equal (Aug. 1999)) and be in sufficient detail to allow the buyer (i.e. Government) to determine if the "equal" item(s) meet(s) the listed salient (important) characteristic(s) of the listed brand name item(s). As described in section 4 (see directly above), the descriptive "equal" information MUST be in the same order as the governments list of description(s) (see below) and salient characteristic(s) (see below). Failure to do so may exclude the vendor's quote from any consideration for award. The Period of Performance is for one year. The place of performance is at the U.S. Securities and Exchange Commission's headquarters offices in Washington, DC. The following FAR provisions and clauses apply: 52.211-6 Brand Name or Equal (Nov. 1999).(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;(2) Clearly identify the item by-(i) Brand name, if any; and(ii) Make or model number;(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.52.212-1 Instructions to Offerors (APR 2014) applies to this acquisition. Offerors are required to submit existing product literature, capability statements, etc. that clearly describes the company's technical capability to meet the requirements indicated in the solicitation. 52.212-2 Evaluation of Commercial Items (OCT 2014) applies. The Government will award a purchase order with firm fixed pricing resulting from this solicitation to the responsible quoter whose quote, conforming to the solicitation, is lowest price technically acceptable In addition, per FAR Subpart 11.801 Test, the software may be evaluated under comparable in-use conditions. The results may be used to determine technical acceptability. The vendor may be required to provide a trial period of the software (i.e. trial for up to 90 days).If tests are not performed before award, acceptance of the product shall depend on compatibility with SEC systems.Evaluation of past performance will be based on information gathered from the Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov.(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (MAR 2015) with its offer unless the offeror has Representations and Certifications entered into the ORCA database at https://www.acquisition.gov/far/. Offerors that fail to furnish the required representation information, or reject the terms and conditions of the combined synopsis/solicitation, may be excluded from consideration. All FAR Clauses and provisions incorporated by reference may be viewed in full text via the Internet at https:// www.acquisition.gov/far/. FAR 52.212.4 Contract Terms and Conditions Commercial Items (MAY 2015) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (MAY 2015) applies to this acquisition, and specifically the following FAR clauses under paragraph (b) are applicable: 52.203-6 Restriction on Subcontractor Sales to the Government (Sept 2006); 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JULY 2013); 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013); 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013); 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEC 2014);52.219-6, Notice of Total Small Business Set-Aside (NOV 2011).52.222-37 Employment Reports on Veterans (JUL 2014); 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010); 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011); 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008); 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (JUL 2013);52.217-8 Option to Extend Services. (NOV 1999)The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.52.217-9 Option to Extend the Term of the Contract. (MAR 2000)(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.52.252-2 Clauses Incorporated by Reference. (FEB 1998)This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisitions.gov2001.00 Preservation, Packaging, Packing and Marking (Mar 2009)Preservation, packaging, packing, and marking of all deliverable contract line items must conform to normal commercial packing standards to assure safe delivery at destination.2003.00 Additional Shipping Instructions (Mar 2009)The contractor shall include the SEC contract/delivery order number on all packing slips that accompany items shipped to the SEC.3001.01 Inspection and Acceptance by the Contracting Officer's Representative (COR) (Aug 2013)Inspection and Acceptance of supplies and/or services to be furnished under this contract will be performed by the Contracting Officer's Representative (COR) - Robert Williams. Inspection and Acceptance will be performed at the Securities and Exchange Commission.4003.00 Place of Delivery- FOB Destination (Jun 2013)The deliverables to be furnished under this contract shall be delivered to the following address:U.S. Securities and Exchange Commission100 F Street NE, Washington, DCAttn: William RobertsPhone Number: 202.551.7316E-mail: robertsw@SEC.GOVAll reports and correspondence, except as otherwise specified, shall be directed to the SEC points of contact identified in Section G of this contract.4004.00 Documenting, Inspecting, and Accepting Contract Deliverables (Jun 2011)The contractor shall submit all deliverables requiring a transmittal sheet with either the attached Deliverable Transmittal sheet or an alternative transmittal sheet that contains substantially the same information.5001.00 Contract Administration (Dec 2011)This contract will be administered by the SEC's Office of Acquisitions. All inquiries should be directed to the following address:Securities and Exchange CommissionOffice of AcquisitionsAttn: Paul LaFranchise Email: lafranchisep@sec.gov100 F Street, NEWashington, DC 205495003.00 Submission of Invoices (Apr 2012)The Securities and Exchange Commission accepts only electronic/e-mail invoices.Invoices shall be submitted on a minimum 30 day basis.Contractors should submit invoices in accordance with the SEC Prompt Payment Provision of the contract. Contractors are cautioned against submitting an invoice prior to goods and services being received/accepted. Invoices submitted prematurely may be rejected.Electronic/e-mail Invoice Instructions: Invoices must be in PDF Format and may not exceed 10MBSubject Line: Company name and the invoice numbere-mail Message:Company logo or letterheadCompany name and payment addressCompany point of contact (POC) for the invoice with phone and e-mailInvoice NumberSEC Contract or Order numberSEC CORFor supplies: contract line item number, item description, quantity delivered, and unit and extended price, per Section B CLIN structureFor services: contract line item number, item description, period of performance and associated costs, per Section B, contract line item, CLIN, structureShipping and handling charges, if applicableClearly mark duplicates of previous invoice submissions with "DUPLICATE"Clearly mark the final invoice with "FINAL INVOICE"Attach the invoice and any supporting documents in a secure tamper-proof or tamper-resistant format compatible with Adobe Acrobat.Electronic signatures are acceptable in scanned documents. Each page of a document must be clearly marked with information identifying it with the company, the contract, the invoice, and any other information required by the contract.E-mail invoices to the following address: 9-AMC-AMZ-SEC-Invoices@faa.gov5003.02 Software license Maintenance and Subscription Service Invoicing (Mar 2009)It is customary commercial practice to pay for software licenses maintenance at the beginning of the contract period of performance, after submittal of a proper invoice. CLINs CLIN 0001 tough CLIN 0012 may be invoiced at the beginning of the month of service.5004.00 Appointment of Contracting Officer's Representative (COR) (Nov 2012)a. William Roberts, is hereby designated the Securities and Exchange Commission COR for administration and information relating to this contract.b. The Contracting Officer (CO) shall appoint, in writing, a Contracting Officer's Representative (COR) and, if possible, an Alternate COR for this award. The COR and Alternate COR shall have a current Federal Acquisition Certification for CORs (FAC-COR) at the appropriate certification level for the contract. A COR may serve on a contract requiring certification at or below his/her level, but not on one requiring a higher level. The CO shall provide the Contractor with a copy of the COR appointment letter(s). The COR may not re-delegate his or her authority; only the CO has this authority.c. The COR will manage the contract in coordination with the CO and within the terms of the contract and the boundaries of a COR's duties as outlined in the document "Instructions for CORs and Their Supervisors." The COR's responsibilities include reviewing invoices and charges by the Contractor and informing the CO of areas where exceptions are taken. If this is an award for services and contractor personnel are brought on-site to SEC facilities, the COR must adhere to SECR 10-24.d. Only the Contracting Officer has the authority to change the terms and conditions of this contract. The COR may request a contract modification, but the CO will make the final determination. The COR may not agree to or issue a change to the contract terms and conditions. In the event the Contractor effects changes to the contract at the direction of any person other than the CO, the changes will be considered to have been made without any authority and no adjustments will be made to the contract.5007.00 Payment Information (Feb 2012)Payment will be made to small business contractors within 15 days of receipt of a valid invoice.Unless otherwise stated, and the contractor is not a small business, payment will be made within the guidelines of the Prompt Payment Act and requires that payment is made within 30 days from receipt of a valid invoice.6002.00 Type of Contract (Mar 2009)This is a Firm Fixed Price type contract.6003.00 Representations and Certifications (Mar 2009)The Contractor's completed Representations, Certifications, and Other Statements of Offerors or Respondents is incorporated herein by reference.6007.00 Compliance with Regulations (Mar 2009)The Contractor shall comply with all statutes, regulations, directives, instructions, and references applicable to the conduct of this acquisition as imposed by the Federal Government and the SEC, including, without limitation, those specified or referred to in this contract.The Contractor and its employees shall become acquainted with and shall comply with the rules and regulations of the SEC's facilities, including, but not limited to security, controlled access, personnel clearances, and conduct with respect to health and safety at the site, regardless of whether or not title to the facility is vested in the SEC.6012.00 Security and Privacy Act Matters (Mar 2009)The security classification for work performed under this contract is Public Trust. The documents that shall be reviewed and produced are non-public and sensitive in nature and shall be protected from unauthorized disclosure. Work on this project request that personnel have access to Privacy Act Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.6012.01 Compliance with Security Regulations, Policies, and Procedures (Mar 2012)The Contractor shall be responsible for compliance by its employees with SEC security regulations, policies, and procedures. This includes safekeeping, wearing, and visibility of identification badges. The SEC will issue Contractor identification badges to on-site Contractor personnel, and the badges shall be visible at all times while employees are on SEC premises. The Contractor shall provide all requested information (the SEC will provide forms to the Contractor at time of award) required to facilitate issuance of identification badges and shall conform to applicable regulations concerning the use and possession of the badges. The Contractor shall be responsible for ensuring that all identification badges issued to the Contractor employees are returned within forty-eight (48) hours following the completion of the contract, relocation, or termination of an employee and/or request of the Contracting Officer or the Contracting Officer's Representative (COR).6012.02 SEC 508 Requirements (March 2011)Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) products and services developed, acquired, maintained, and/or used under this contract/order must comply with the Electronic and Information Technology Accessibility Provisions set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the Access Board) in FAR 39.2.The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/provisions.htm.All EIT products must comply with the following standards. Descriptions of the standards are viewable at the link Section 508 Standards. 36 CFR 1194 Section 21-Software applications and operating systems36 CFR 1194 Section 22-Web-based Intranet and Internet Information and Applications36 CFR 1194 Section 23-Telecommunication Products36 CFR 1194 Section 24-Video and Multimedia Products36 CFR 1194 Section 25-Self contained, closed products36 CFR 1194 Section 26-Desktop and Portable Computers36 CFR 1194 Section 31-Functional Performance Criteria36 CFR 1194 Section 41-Information, documentation, and supportOfferors that fail to demonstrate compliance with the above standards, or provide equivalent salient characteristics, may be eliminated from further consideration for award. The Contractor shall indicate for each line item in the schedule whether each product or service is compliant or non-compliant with the accessibility standards at 36 CFR 1194 using a Voluntary Product Accessibility Template (VPAT). Further, the quote must indicate where full details of compliance can be found (e.g., vendor's website or other exact location). The offeror further represents that all EIT products and services that are less than fully compliant have been reviewed and plans to correct are in place.Respondents to this solicitation must provide any additional detailed information necessary for determining applicable Section 508 standards conformance, as well as for documenting EIT products and/or services that are incidental to the project, which would constitute an exception to Section 508 requirements. If a vendor claims its products and/or services, including EIT deliverables such as electronic documents and reports, meet applicable Section 508 standards, and it is later determined by the Government i.e., after award of a contract/order, that products and/or services delivered do not conform to the described accessibility, remediation of the products and/or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense. (End of Provision)6012.05 Personally Identifiable Information (PII) (Jun 2013)A Contractor that designs, develops, or operates a system of records on individuals, or otherwise collects or has access to personally identifiable information (PII) in the performance of this contract shall, prior to taking such action, comply with the following requirements:(a) The Contractor shall have established policies and procedures in place to safeguard SEC PII. The policies and procedures shall provide the Contractor's processes for identifying, assessing and mitigating privacy risks associated with PII. The policies and procedures shall also cover training of employees on their roles and responsibilities for safeguarding SEC PII and incident management of suspected or confirmed loss of SEC PII in accordance with OMB's Recommendations for Identity Theft Related Data Breach Notification, September 20, 2006, and OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information, May 22, 2007.(b) The Contractor shall also ensure that all processes, procedures and equipment associated with PII comply with all laws, regulations, and security mandates as defined by National Institute of Standards and Technology (NIST) Special Publication (SP) 800-61 Revision 1 and are aligned with the incident categories and timelines referenced in Table J-1 of NIST SP 800-61, as well as U.S. government and SEC policies developed to safeguard the confidentially, integrity and availability of SEC data that may contain PII. In support of these requirements, the Contractor shall have:policies, procedures, and mechanisms designed to restrict access to SEC data on Contractor, subcontractor, or SEC inter/intra agency partner systems exclusively to authorized personnel; policies, procedures, and mechanisms that prevent transmission or disclosure of SEC data to an unauthorized party; policies, procedures, and mechanisms that ensure SEC data on portable devices are encrypted using methods compliant with Federal Information Processing Standard 140-2; and policies, procedures, and mechanisms that ensure SEC data transmitted across public networks (i.e., the Internet) by the Contractor, or its employees, agents or subcontractors, are protected using encryption compliant with Federal Information Processing Standard 140-2.(c) The Contractor shall provide quarterly assessments to the SEC demonstrating that the policies, procedures, and mechanisms required by (b) continue to be functional, that the Contractor is compliant with these requirements, and that these requirements are effective.(d) The Contractor shall provide a copy of its privacy policies to the Contracting Officer. The Contractor shall also provide a copy of the policies and procedures (or otherwise make such policies and procedures available) to all of its employees, agents, and subcontractors assigned to perform the requirements set forth in this contract.(e) The Contractor shall ensure that those individuals adhere to the Contractor's policies and procedures relating to PII and to SEC-prescribed policies and procedures for the safe handling of SEC PII, including privacy and security training requirements and privacy incident management.(f) The Contractor's employees, agents, and subcontractors shall immediately alert the SEC of any event, including the suspected or confirmed loss of SEC PII, that could potentially affect the privacy rights of individuals or which violates any federal law, regulation, mandate or requirement as defined in NIST 800-122 by contacting the SEC Information Systems Security point of contact and the SEC Incident Response Team at cops@sec.gov. The Contractor shall act in accordance with its policies and procedures in the event of any suspected loss of SEC PII and shall support the SEC's investigation and resolution of reported incidents as requested by the SEC. For purposes of this Clause, a suspected loss of PII shall be interpreted liberally to mean any situation in which the loss of PII or unapproved access to PII is deemed a reasonable possibility.6013.00 Common Security Configurations (Mar 2009)Common security configurations are published on NIST's web site http://checklists.nist.gov. NIST's Computer Security Division website is located at http://csrc.nist.gov. For more information about the security content automation program, see http://nvd.nist.gov/scap.cfm. NIST Special Publication 800-70, Security Configuration Checklist Program for IT Products, is located at http://csrc.nist.gov/checklists/SP800-70-DRAFT.pdf.AttachmentsAttachment A - Brand Name or Equal Salient CharacteristicsAll questions regarding this notice shall be directed to Paul LaFranchise, Contract Specialist at lafranchisep@sec.gov no later than 5:00 PM Friday, June 5, 2015 EST. All quotes must be for all contract line items, as stated. Partial quotes will not be considered.
SECHQ115Q0119 Securities and Exchange Commission
6/25/15, 1:35 PM