U - Occupational Therapy Svc for Cottonwood Day School Summer Session
Added: May 21, 2012 2:00 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation No. A12PS01170 herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-59. Total Small Business Set Aside NAICS Code: 621340. DESCRIPTION: Occupational therapist and occupational therapy assistants are part of the education team within a school district. The profession of occupational therapy is concerned with a person's ability to participate in desired daily life activities or "occupations". In the schools, occupational therapists use their unique expertise to help children to be prepared for and perform important learning and school related activities and to fulfill their role as students. In this setting, occupational therapists and occupational therapy assistants support academic outcomes including social skills, math, reading, writing, recess, participation in sports, self-help skills, prevocational/vocational participation and more, for children and students with disabilities, 3 to 21 years of age. They are particularly skilled in facilitating access to curricular and extra-curricular activities for all students tough supports, design planning, and other methods. Additionally, they play a critical role in training parents, other staff members, and caregivers regarding educating students with diverse learning needs. An occupational therapist is a trained health care professional that uses purposeful, goal directed activities and task analysis to enable children with a disability to benefit from their individualized education programs (IEP's). Federal law mandates that occupational therapy (OT) in the school system be educationally relevant. In the school setting, Occupational therapy is a "related service" to special education under Part B of the Individuals with Disabilities Act. This means services must enhance or support educational goals as stated on the student's Individualized Education Program (IEP). Occupational Therapists in the school setting look at certain skills issues which may interfere with a child's educational performance such as hand function, oral motor function, visual motor and perceptual skills, sensory awareness/processing, self-care and pre-vocational tasks. These areas can be addressed tough a variety of intervention strategies, which may include direct therapy with the child, consultation with the teacher, modification of the environmental, provision of adaptive equipment, and staff training. Referrals for occupational therapy in the school system are made via the Student Study Team. This team may be included but is not limited to: parent, teachers and other, appropriate to the student's educational program. This team delineates concerns and makes a recommendation for a screening that is implemented strategies and/or decide new strategies to implement to address concerns, based upon the feedback from the occupational therapist that team will determine if further information/evaluation is warranted. Occupational therapy work on a contract basis may spend a substantial amount of time traveling to Cottonwood Day School, Chinle, Arizona, within 180 school days. The Occupational Therapist required to following the school instructional schedule. Cottonwood Day School implemented reading and math block to increase reading and math achievement with all students. Purpose of Services: Cottonwood Day School is a Bureau of Indian Education (BIE) operated school under Arizona Central Navajo Agency, Chinle, Arizona. The school operates a Day School serving approximately 270 students. Cottonwood Day School special education program serve an estimate of 10% of the enrollment are identified as students with disabilities. The disabilities of students are Specific Learning Disabilities, Speech and Language Impairment, Physical Therapy, Occupational Therapy, Counseling, Hearing Impairment, and Mental Retardation. Under the P.L. 102-119 Individual with Disabilities Education (IDEA) requires that the multidisciplinary team of child referred for possible special education services. In CFR: 300.24 General. The term related services means supportive services as are required to assist a child with a disability to benefit from special education and includes counseling services means services provided Physical Therapy means services by a qualified Occupational Therapist. Have a National Board of Occupational Therapy Examiners and hold an Occupational Therapy License in the State of Arizona. Scope of Work: The firm will conduct a comprehensive Occupational assessment using test instruments that are properly standardized, normed, reliable, valid, age appropriate, nondiscriminatory, and sensitive to the local culture and language in diagnosing enrolled students who are experiencing Occupational (fine and small) problems. Consultative Services including the following: Eligibility covers children with disabilities in any of the following federal classification who may have a need for Occupational as related services: Occupational therapist has specific knowledge and expertise to the education team to appropriately address student needs. Occupational therapists: observe a student engaging in activities and provid3e strategies to facilitate the student's full participation; reduce barriers that limit student participation within the school environment; utilize assistive technology to support student success; support the needs of students with significant challenges, such as by helping determine methods for alternate assessment; help identify long-term goals for post-school outcomes; help plan relevant instructional activities for ongoing implementation in the classroom; Fine Motor Activities - activities to utilize hand and finger muscle to improve the child's ability to manipulate small objects; Pre-Writing and Handwriting Activities - activities to promote and practice handwriting skills; Tactile Stimulating Activities - vestibular perception is the child's perception of movement due to the inner ear being activated and the position of the head being changed. These vestibular stimulating activities must be done with caution and calmly so as to prevent the child from falling or bumping heads. Children who are non-verbal may not be able to tell you if they are hurting so be cautious; Proprioceptive Stimulating Activities - proprioception is kinesthetic or body awareness which provides information to the child from inside the body from the muscles, ligaments, and joints. These are especially helpful for children who have low muscle tone and who are not able to be sure where their body is in space. They are in need of heavy work activities, which involve heavy weight for the body to carry; Motor Planning and Equilibrium Stimulating Activities - motor planning is the child's ability to organize, plan and then execute new or unpracticed fine motor or gross motor activity; equilibrium is the child's ability to maintain balance when shifting position. Eligible students may include a state's discretion, individuals, ages 3 tough 5, who are experiencing developmental delays as defined by the state. Lack of instruction to reading or math; or limited English proficiency, is not a basis for determining disability. Required Services for students with disabilities include a free appropriate public education (FAPE). This means special education and related services provided at public expense, under public supervision and direction, and without charge, which meet the state standards. Preschool, elementary education is provided in conformity with the student's IEPs. Services includes: Special education; related services needed by students to benefit from special education means transportation and such development, corrective, and other related/supportive services including: Speech pathology and audiology; psychological services; Physical and occupational therapy; recreation, including therapeutic recreation; social work services; medical services (diagnostic or evaluation only); parent training and counseling; assistive technology devices and services; rehabilitation counseling; and school health services. Screening: Screen students as referred by the Child Study Team with parental knowledge and consent. Participate in Child Find activities as schedule and coordinated by the school's special education program with the purpose of screening the academic and behavior skills of referred school age children. The Occupational Therapist collaborates with the other team members during Child Find day. Following the Evaluation and placement (if eligible) by MDT of the school special education programs, the evaluation and placement are conducted within 60 days of parental consent as mandated by IDEA guidelines. Conduct and/or participate in staffing to interpret the learning and physical assessment results and present findings to the parent(s) and the Multidisciplinary Team and to determine the most appropriate instructional program and placement for the student. Develop Individualized Education Program (IEP) goals and objectives for students who are eligible and placed in the special education program for learning and occupational program. The Occupational Therapist will take part in developing IEP goals and objectives for each student receiving learning and behavior services. Specialized in the following school population: The contractor has the specialized knowledge and skills to work with the following areas at school age level: Augmentative communication devices for those with severe communication hindrance. Traumatic Brain Injury (TBI) cases; the contractor has some knowledge of Brain Injury; Tracheostomy cases which requires coordination with IHS medical Staff; Dysphasia cases which also requires coordination with IHS SLP and medical staff; Development Apraxia of Speech; Ataxic Speech; Dysartic Speech; Cleft Palate; Down Syndrome; Autism/Pervasive Developmental Delay; and Developmentally Delayed Children. Consultative Services: Additional therapy planning and completion of therapy and evaluation paperwork will be conducted home business office. Paperwork may include, but not limited to compiling and writing evaluation and service log, scoring of testing protocols, interpreting evaluation results, writing up learning and behavior evaluation report, writing progress reports, and developing IEP goals. Provide technical assistance and /or training to the staff and the parents of students placed as MDT placement as requested or as needed. Maintain confidentiality of all student records and information as mandated by Federal and State guidelines. Develop a monthly schedule of onsite visits for the Special Education Program to ensure ongoing provision of Occupational Services at the schools Work Station: The Occupational Therapist will provide indirect and direct Occupational Therapy services at Cottonwood Day School, with the special education program. The Occupational Therapist will provide the speech and language goals and objectives as it is aligned in the student with disabilities Individual Education Plan (IEP). The Occupational Therapist will provide an estimate of 40 days, if necessary the contract will be extended with the necessary documentation to extended the contract of services with Cottonwood Day School. Security: The Occupational Therapist is required to have received the security clearance tough the Bureau of Indian Education - Security Office. Period of Performance: Starting from Date of Award to June 29, 2012. FAR 52.212-02: Evaluation -Commercial Items: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: In the order of importance are the listed evaluation factors: Factor I - Technical Capability Factor II - Management Capability Factor III - Past Performance In accordance with FAR 15.101-1, Best Value, Tradeoff Process. All non-price factors weight more than cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. M.1 52.217-05, Evaluation of Options: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. M.2 Evaluation Factors for Award: Award will be made on the basis of the best value trade off evaluation meeting the technically acceptable standards of all the non-price factors. The evaluation factors other than cost or price when combined, are significantly more important than cost or price. The Government intends to select the Best Value offer on the basis of initial offers received, without discussions. Offerors may be given the opportunity to clarify certain aspects of quotes (e.g., the relevance of an offeror's information to resolve minor or clerical errors.) M.3 Evaluation The Government will be utilizing a best value trade off procedures as required under FAR 15.101-1. The Government will evaluate all offers to determine technical acceptability quote with the evaluated price. Each Non-Price Factor will be rated with adjectives (see M.5 for rating scale). M.4 Evaluation Factors Factor I - Technical Capability Factor II - Management Capability Factor III - Past Performance Factor I - Technical Capability quote for a Occupational Therapist, will work with student, in accordance with the Statement of Work. The Technical Capability shall be in as much detail as the offeror considers necessary to fully explain the quoted technical approach. The technical quote should reflect a clear understanding of the nature of the work to be performed. The quote shall assess the offeror's understanding of the Bureau of Indian Affair's goals for the project and an understanding of the Statement of Work (SOW). The quote should include, but not limited to the following: a) Knowledge and understanding of the requirements outlined in the SOW. b) Understanding of general and local condition which can affect the SOW. c) Logical sequence of steps and or specific techniques to accomplish all required work specified in the SOW. d) Capability to produce deliverables in response to the SOW. Factor II - Management Capabilities for a Occupational Therapist, will work with student, in accordance with the Statement of Work. Each offeror shall submit a plan consisting of a narrative explanation of their quote on-site approach to project management and coordination; and cost control measures on change orders and how they are quoted and tracked. Each offeror will be required to provide the relevant experience and knowledge of key individual(s) of the project team who will be assigned directly to the project. This factor will assess the quoted key personnel qualifications. The assessment will consider whether the quote provides an adequate number of appropriately qualified personnel to meet the technical, management and support requirements of the SOW. The Offer should include, but not be limited to the following description: a) Describe the method and criteria you plan to use to select qualified subcontractors to ensure an appropriate level of experience and expertise for the project. b) Describe your project schedule and plan indicating where you will start the project and how you plan to proceed to completion of the work as identified in the statement of work. Your projected schedule of the project; shall include steps within each phase and their estimated duration time. Project Schedule should note critical path. c) Submit a resume along with a letter of commitment for all key personnel. Factor III - Past Performance for a Occupational Therapist, will work with student, in accordance with the Statement of Work. Please provide a list of contracts to include the contract number, POP, point of contact information and the description of the requirement. "Successful past performance on similar projects, to include but not limited to timeliness of performance and customer satisfaction". QUOTE LINE ITEMS: 1. Occupational Therapist, 15 visits (7 hours per day, 3 days per week) @ $_______ per day = $_______ 2. Travel: $ ___________ (Please provide a breakdown of total cost) Travel cost incurred for transportation, lodging, meals, and incidental expenses (as defined in the regulation cited in FAR 31.205-46) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulation. The consultant will be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COTR under this effort. All travel shall be approved, by the COTR, prior to commencement of travel. Consultant shall provide supporting documentation and a detailed breakdown of incurred travel costs with each invoice. BACKGROUND INVESTIGATION: In accordance with 25 U.S.C. 3201 (P.L. 101-630), Indian Child Protection and Family Violence Prevention Act; 42 U.S.C. 13041, Crime Control Act of 1990; 441 Departmental Manual, Personnel Security and Suitability Requirements all positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment. Accordingly, all such positions require a favorable screening (applicant and suitability) determination made by the Bureau of Indian Affairs (BIA) Office of Indian Education Programs (OIEP), Personnel Security and Suitability Program; and a favorable background investigation determination conducted by the Office of Personnel Management (OPM). A favorable screening (applicant and suitability) determination must be made by the Bureau of Indian Affairs (BIA) Office of the Indian Education Programs (OIEP), Personnel Security and Suitability Program prior to contract award or made within 60 days of incorporation of this clause into a current/existing contract. Pending completion of a background investigation by OPM, the Contractor who has been granted a favorable screening (applicant and suitability) determination must be within the sight and under the supervision of a Government employee who has had a completed background investigation (42 U.S.C 13041 (3)) during contract performance until a final background investigation determination has been made. Prior employment with the Federal Government, including BIA, OIEP or the Bureau of Indian Affairs, does not assure that the appropriate screening or investigation was conducted nor does it alleviate or guarantee a favorable screening (applicant and suitability) determination or background investigation. Prior to an award or during the 60 day period discussed in paragraph two, it is solely the company, individual or contractor's responsibility to contact the BIA, OIEP Personnel Security and Suitability Program at 505-563-5287/5288/5289/5294 in order to obtain a complete security package, which includes but is not limited to appropriate investigative forms and/or inquire about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation. If an unfavorable screening (applicant and suitability) determination is made, a purchase order shall not be awarded to the individual who received an unfavorable screening or to the company who has proposed to employ the individual to perform the work. The individual and or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determinations is made, which will make them ineligible for purchase order award. If an unfavorable final background investigation determination is made, the purchase order may be terminated and the employee in question shall not be authorized to provide service to the BIA, OIEP, if the services involve contact with or regular control over Indian children. Award will be made to the lowest priced offeror, whose quotation is conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. CONTRACT CLAUSES: The following FAR Clauses including all addenda applies to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Items; FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items; FAR 52.212-4 - Contract Terms and Conditions-Commercial Items; FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items: FAR 52.233-03; FAR 52.233-4; FAR 52.222-3; FAR 52.222-19; FAR 52.222-21; FAR 52.222-26; FAR 52.232-30; FAR 52.232-33; FAR 52.232-36; FAR 52.222-36; FAR 52.223-18; FAR 52.211-18; 52.217-02; FAR 52.204-06; FAR 52.216-01; FAR 52.203-15, DOI Acquisition Reg (DIAR) 1452.226-70 Indian Preference, DIAR 1452.226-71 Indian Preference Program; 1450-0016-001, Homeland Security Presidential Directive 12 (HSPD-12); 1452-204-70, Release of Claims; Background Investigations Requirement; Federal Travel Regulations. The Federal Acquisition Regulations clauses and provisions are available on the website at http://www.acquisition.gov or may be requested from the Contracting Officer. A signed and dated offer with a complete copy of FAR Clause 52.212-3, Offeror Representations and Certifications-Commercial Items, are due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention: Mary J. Jim, by close of business, 4:30 P.M., Local Time, May 24, 2012. Also submit breakdown of costs and description of the services offered. Offers submitted by facsimile and email will be accepted, the fax number is (505) 863-8382. Email: mary.jim2@bia.gov. Due to the urgency of the requirement, the response time has been shortened.
A12PS01170 Department of the Interior Bureau of Indian Affairs Central Office
5/21/12, 2:00 PM