Technical Support for the SEER Training Website, New Data Item Feasibility, and Workshops for Advanced Topics for Cancer Registrars
National Cancer Institute (NCI) Division of Cancer Control and Population Sciences (DCCPS), Surveillance Research Program (SRP), plans to procure on a sole source basis technical support services for the SEER Training Website; feasibility testing of proposed new data items including cancer registrar feedback; and support for the 2019 SEER Advanced Topics for Registry Professionals Workshop held in May 2019. This acquisition will be processed in accordance with simplified acquisition procedures as stated in FAR Part 13.106-1(b)(1) and is exempt from the requirements of FAR Part 6. The North American Industry Classification System code is 813920 and the business size standard is $7.5M. Only one (1) award will be made as a result of this solicitation. This will be awarded as a firm fixed price type contract. The Period of Performance is estimated to be twelve (12) months from the effective date stated in the award. The DCCPS both generates new knowledge and seeks to ensure that the products of cancer control research are effectively applied in all segments of the population. Tough innovative research initiatives, leadership, and the synthesis of knowledge and its dissemination, we are building this program to be the nation's model for cancer control science. The SRP provides national leadership in the science of cancer surveillance as well as analytical tools and methodological expertise in collecting, analyzing, interpreting, and disseminating reliable population-based cancer statistics. This surveillance infrastructure benefits the public, policymakers, and scientists in understanding changes in cancer incidence and outcomes in all segments of the US population over time. 1.0 BACKGROUND The Surveillance, Epidemiology, and End Results (SEER) Program is one of the premier cancer surveillance programs in the world currently composed of population-based cancer registries covering 34.6% of the total US population. The information collected on every cancer patient in SEER coverage areas includes demographics, a description of the cancer, treatment, and patient follow-up including cause of death for deceased patients. Periodic reports on various aspects of the cancer burden on the population including incidence, survival, treatment, and mortality using the SEER database are made available to the general research community and the public and are routinely cited in the medical literature and the media. Cancer registrars are data information specialists who capture a complete history, diagnosis, treatment, and health status for every cancer patient in the U.S. The data provide essential information to researchers, healthcare providers, and public health officials to better monitor and advance cancer treatments, conduct research, and improve cancer prevention and screening programs. Registrars work closely with physicians, administrators, researchers, and healthcare planners to provide support for cancer program development, ensure compliance of reporting standards, and serve as a valuable resource for cancer information with the ultimate goal of preventing and controlling cancer. 1.0.1 SEER Training Website The SEER Training Website (STW) is an online training and information platform with content intended to provide web-based training modules for cancer registration and surveillance (https://training.seer.cancer.gov/). The target end user of this site is broadly defined as cancer registrar students and practitioners, allied health students and practitioners, and cancer epidemiology and cancer biology students. This purpose is distinct from that of SEER*Educate, which provides hands-on exercises in a question/answer format focused on basic and advanced training of cancer registrars and offers continuing education credits. In contrast, the STW is a reference resource organized into didactic modules in two major categories: 1) Cancer Registration and Surveillance Modules (CRSM) and 2) Site-Specific Modules. As the STW has not undergone a major content update and overhaul in more than ten years, the content is now out of date and in need of extensive revisions. The site provides support to improve quality of data captured by the SEER program tough education, fulfilling a critical element of the Data Analysis, Quality, and Interpretation Branch (DQAIB) within the Surveillance Research Program (SRP). 1.0.2 New Data Item Feasibility Testing Numerous data items are collected and reported to NCI SEER for every cancer case diagnosed in SEER geographic areas. Requests for new data items are frequent. NCI SEER must evaluate the impact of proposed new data items before they are implemented to ensure that the data are available for collection and to assess the burden on the data collection infrastructure. 1.0.3 2019 SEER Advanced Topics for Registry Professionals The SEER commitment to quality data requires a commitment to cancer registrar education and training. One of the SEER program goals is to provide training materials and resources to the cancer registry community. Education needs include education for new registrars to increase the cancer registry workforce, continuing education for experienced registrars, and education on emerging or changing concepts. 1.1 OBJECTIVE The purposes of this contract are to provide support to the NCI for: (1) the update and enhancement of the STW CRSMs and obtaining feedback from CTRs regarding the modified STW content at the National Cancer Registrars Association 2019 Annual Conference, (2) feasibility testing of proposed new data item, and; (3) the 2019 SEER Advanced Topics for Registry Professionals meeting. 2.0 SCOPE 2.0.1 Program needs support for updating the content of the STW. Additionally, Program needs to receive feedback from CTRs in the registry community regarding the modified STW content tough an up-to four-hour, round table workshop in conjunction with the National Cancer Registrars Association 2019 Annual Conference to be held in Denver, Colorado from May 19, 2019 to May 22, 2019. 2.0.2 Program requires feasibility testing of proposed new data items including registrar feedback on ease or difficulty of finding information in medical records and time required to complete the proposed data items. The goals of feasibility testing are to ensure the data are available, are of sufficient quality, and that collection does not impose an excessive burden on the data collection infrastructure. 2.0.3 Program requires support for the 2019 SEER Advanced Topics for Registry Professionals meeting. The 2019 SEER Advanced Topics for Registry Professionals Workshop will be a 1.5-day workshop that will expand registrars' knowledge of several important new initiatives, including the 2018 Solid Tumor Rules, 2018 Extent of Disease, Summary Stage 2018, and 2018 Site Specific Data Items. Participants will complete specifically assigned cases in SEER*Educate before the workshop. In-depth coding and abstracting training will be based on participants' coding of the assigned cases. 3.0 CONTRACT REQUIREMENTS The Contractor shall perform the following tasks. 3.1 SEER Training Website 3.1.1 Identify four CTRs with the following qualifications: a)Be a CTR in good standing for a minimum of five years, b)Have a minimum of five years of active experience in the field as a fully credentialed CTR, c)Have at least tee experiences or two years of experience in educating or training cancer registrars, d)Have written instructional or educational material(s) for cancer registrars, e)Provide an explanation of how s/he has utilized the STW site in the past. 3.1.2 Provide management oversight of the contract including, but not limited to, ensuring the four CTRs a)Attend biweekly one-hour meetings with NCI Program staff via WebEx. b) Review the content of two to tee CRSMs listed below of varying lengths and degree of detail. It is expected that the minimum amount of time to review a CRSM will be two hours, and the maximum time will be four hours. i) Cancer Registration ii) Cancer Registry Operations & Procedures iii) Confidentiality iv) Cancer as a Disease v) Cancer Medical Terminology vi) Anatomy and Physiology vii) Casefinding viii) Abstracting a Cancer Case ix) Diagnostic Tests x) Cancer Treatment xi) Cancer Patient Follow-up c)Present NCI Program staff with an overview of major suggested content changes for the two to tee assigned CRSMs at one of the meetings noted in 4.1.2.a above in the written form of a Microsoft Word document that is no longer than one page per CRSM. d)Based on feedback from NCI Program, submit tee drafts and a final version of two to tee CRSMs to NCI Program in the form of Microsoft Word documents: i) First draft, ii) Second draft showing revised content, incorporating feedback from the NCI team and another CTR working on the project, iii) Third draft incorporating feedback from roundtable participants, referenced in 4.1.3 and iv) Final draft with source references. e) Review and provide written feedback and edits for first draft of revised content of two to tee CRSMs drafted by other CTRs working on the project in the form of a Word document with tracked changes. f) Participate (in person or virtually) in an up to four-hour workshop at the NCRA meeting obtaining feedback from registry community on updated STW content. g) Respond by email to questions from NCI Program staff about final drafts of two to tee CRSMs. 3.1.3 Organize and conduct an up to four-hour roundtable in conjunction with the 2019 NCRA Annual Meeting being held at the Sheraton Denver Downtown Hotel in Denver, Colorado from May 19, 2019 to May 22, 2019 including, but not limited to, the following: a) Provide meeting room at the Sheraton Denver Downtown Hotel in Denver, Colorado b) Create and display on-site signage that lists the location of the session and directs participants to the location c) Organize and provide audiovisual support and equipment to include microphone, laptop and projector, podium, screens, recording and all electrical wiring for audiovisual equipment d) Provide whiteboards and/or flip charts with markers e) Identify 10 to 24 participants with varying levels of education and experience i) Administer pre-roundtable session questionnaire ii) Provide responses to NCI at least two weeks before session f) Post activities related to the 2019 SEER Training Website Feedback Roundtable session on the conference website and provide updates on the session tough e-mail blasts g) Perform the following registration functions i) Create a registration form ii) Complete data entry of registrants iii) Monitor and manage registration capacity iv) Manage workshop registration waitlist v) Communicate with waitlist registrants as seats open vi) Manage and complete on-site registration for the hour prior to the workshop h) Digitally audio record sessions i) Provide note-taker j) Deliver notes augmented by recordings to NCI following sessions 3.2 New Data Item Feasibility Testing 3.2.1 Create and administer surveys to hospital-based cancer registry data collection professionals to evaluate feasibility of collecting information for proposed new data items a) Create and administer four surveys during contract period b) Identify a statistically valid sample of hospital-based cancer registry data collection professionals for each survey c) Summarize findings for each survey 3.3 2019 SEER Advanced Topics for Registry Professionals 3.3.1 Organize and provide meeting room for Day 1 (May 23, 2019) and Day 2 (May 24, 2019) of the workshop at NCRA 2019 Annual Conference being held at the Sheraton Denver Downtown Hotel, Denver, CO 3.3.2 Post activities related to the 2019 SEER Advanced Topics for Registry Professionals Workshop on the conference website and provide updates on the workshop tough e-mail blasts 3.3.3 Perform the following registration functions a) Create a registration form b) Create badges for workshop attendees c) Complete data entry of registrants d) Monitor and manage registration capacity e) Manage workshop registration waitlist f) Communicate with waitlist registrants as seats open g) Manage and complete on-site registration on Thursday 5/23/19 from 7:00 a.m. - 5:30 p.m. and Friday 5/24/19 from 7:00 a.m. - 3:00 p.m. 3.3.4 Create and display on-site signage at the workshop that lists the location of the workshop and directs workshop participants to the location 3.3.5 Organize and provide audiovisual support and equipment to include microphone, laptop and projector, podium, screens, recording and all electrical wiring for audiovisual equipment 4.0 PLACE OF PERFORMANCE Services shall be performed at the contractor's facilities. On-site service during the workshop will be performed at the Sheraton Denver Downtown Hotel located at 1550 Court Place in Denver, Colorado, 80202. Sole Source Justification The tasks outlined in the Statement of Work require that the contractor have access to and interaction with a statistically valid sample of credentialed Cancer Registrars. Further, the Statement of Work requires that all attendees of the SEER Advanced Topics for Registry Professionals Workshop be registered the National Cancer Registrars Association (NCRA) for the NCRA Annual conference. NCRA is a non-profit organization that represents more than 5,800 cancer registry professionals and Certified Tumor Registrars (CTR). Its mission is to serve as the premier education, credentialing, and advocacy resource for cancer data professionals. NCRA is the only national membership organization for cancer registrars and cancer data professionals. NCRA is the only cancer registrar credentialing organization. In addition, NCRA is the host of the NCRA Annual Conference. If a contract award was made to any other vendor, there would be unacceptable delays and cost increases in fulfilling the requirements. This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow the NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 3:30PM ET, March 6, 2019. All responses and questions must be in writing and emailed to Angela Moore, Contracting Specialist via electronic mail at Angela.Moore2@mail.nih.gov. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, Contractors must be registered and have valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM) tough SAM.gov. Reference 75N91019Q00032 on all correspondence. . 75N91019Q00032 Department of Health and Human Services National Institutes of Health
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