HVAC Repair Seaway Guardian
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes (offers) are being requested and a written solicitation will not be issued. Solicitation number 6923G522Q0275 is issued as a request for quotes. This is a total small business set-aside. All responsible sources may submit a quote which shall be considered by the Great Lakes Saint Lawrence Seaway Development Corporation. NAICS Code: 238220, Size Standard: $16,500,000. Offerors must be registered in the System for Award Management (SAM) database at www.sam.gov to submit a quote and be eligible for award. The Great Lakes Saint Lawrence Seaway Development Corporation (GLS or Corporation) owns a 118’x45’ ABS Classed, A1 towing service; Ice Classed 1A, 5350 HP – multi-mission, buoy tending vessel. The SLSDC is requesting technical and cost proposals to repair the HVAC system on the Corporation-owned tug, Seaway Guardian, moored in Massena, New York. *All major equipment and components used shall be Flagship Marine, Inc. A Brand-Name Justification is attached as a pdf file. *WORK STATEMENT AND REFERENCE DRAWINGS Work Statement and Drawings are furnished as attachments. Each offeror is required to complete and return electronic copies each of no less than two projects for past performance review and their commercial quote for costs and pricing as outlined below. A. Past Performance Requirements: This shall include sufficient information so that a proper evaluation can be made with respect to the requirements outlined in the Statement of Work. As a minimum, past performance examples shall include a description of work experience on work of similar complexity. Offeror shall have completed at least two (2) projects of similar complexity within the past ten (10) years. B. Schedule of Costs: Cost shall include any and all costs to complete the Scope of Work. The GLS intends to evaluate offers and award a contract without discussions with offerors. All offers shall be submitted on the offeror's commercial quote format. At a minimum, the following are the Line Items that are expected to be included in the cost proposal. However, is not considered all-inclusive and the offeror shall use sound judgment in developing their quote. All line items shall be on a Firm-Fixed-Price basis and the overall price will be for completing all work in accordance with the statement of work. QTY 2 each) Flagship Marine Chillers as per specifications. QTY 2 each) Seawater Manifolds as per specifications. QTY 7 each) Fan Coils as per specifications. QTY 1 lot) Glycol as per specifications. QTY 1 lot) Air Bleeders as per specifications. QTY 1 for the job) Fittings, Pipe, Insulation, etc. as per specifications. QTY Labor for the job) This line item is for all Labor to complete the work in accordance with the statement of work and specifications on a firm-fixed-price basis. 1. FAR 52.212-1, Instructions to Offerors-Commercial Items 2. FAR 52.212-2 Evaluation – Commercial Items (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical Acceptability/Past Performance 2. Price GLS intends to award a Firm-Fixed-Price, on the basis of Lowest Price Technically Acceptable (LPTA) source selection process. Best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. Technical acceptability is comprised of meeting the requirements as outlined in the schedule/statement of work, adherence to the delivery schedule in the solicitation, and acceptable or neutral past performance. Award will be made on the basis of the lowest evaluated price of quotes meeting the Technical Acceptability for non-cost factors. GLS will evaluate offeror’s past performance to determine the extent to which their performance demonstrates the likelihood of successful performance in providing requirements similar in size (dollar amount), scope (work that is similar to the required products/services), and timeliness of deliveries. The evaluation of Past Performance may include data obtained from the Past Performance Information Retrieval System (PPIRS), and if requested, any recent and relevant Past Performance information provided by Offerors which may include (Federal, State, local government, and private). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. *CLAUSES AND PROVISIONS Offerors are required to include a completed copy of FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer if they have not completed their certifications and representations on the System for Award Management (SAM) website at www.sam.gov this clause has been provided in full text as an attachment. This procurement includes by reference FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items. The FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items and the following FAR clauses contained within are applicable to this acquisition: 52.203 -- Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements, 52.204-23 -- Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities, 52.204-25 -- Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment, 52.209-10 -- Prohibition on Contracting with Inverted Domestic Corporations, 52.233-3 -- Protest After Award, 52.233-4 -- Applicable Law for Breach of Contract Claim, 52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards, 52.209-6 -- Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.219-14 -- Limitations on Subcontracting, 52.222-3 Convict Labor, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-36 - Equal Opportunity for Workers With Disabilities, 52.222-50 Combatting Trafficking in Persons, 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving, 52.232-33 Payment by Electronic Funds Transfer-System for Award Management, 52.222-17 Nondisplacement of Qualified Workers, 52.222-41 Service Contract Labor Standards, 52.222-42 Statement of Equivalent Rates for Federal Hires, 52.222-55 -- Minimum Wages Under Executive Order 13658, 52.222-62 Paid Sick Leave Under Executive Order 13706. Other applicable FAR provisions and clauses incorporated by reference in accordance with; 52.252-2 Clauses Incorporated by Reference and 52.252-1 Solicitation Provisions Incorporated by Reference include: 52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts, 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts, 52.232-40 Providing Accelerated Payments to Small Business Subcontractors, 52.245-1 Government Property, 52.245-9 Use and Charges. Provisions and Clause Included in Full Text 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3. (a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to— (i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. (2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to— (i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. (c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services". (d) Representation. The Offeror represents that— (1) It will, will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and (2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It does, does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section. (e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer: (i) For covered equipment— (A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision. (ii) For covered services— (A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or (B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision. (2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer: (i) For covered equipment— (A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision. (ii) For covered services— (A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or (B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision. (End of provision) 2.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) (a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services". (c) (1) Representation. The Offeror represents that it does, does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument. (2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it does, does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services. (End of provision) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage-Fringe Benefits Industrial Equipment Mechanic WG-3252-10 $35.23 + $11.62 Trades Helper/Linehandler WG-5426-05 $28.22 + $9.31 *CONTRACT AWARD (1) The GLS intends to award a Firm-Fixed-Price(FFP) contract resulting from this solicitation to the responsible offeror whose offer represents the best value after evaluation in accordance with the factors in the solicitation. (2) The GLS may reject any or all offers if such action is in the GLS’s interest. (3) The GLS may waive informalities and minor irregularities in proposals received. (4) The GLS intends to evaluate offers and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial offer should contain the offeror’s best terms from a cost or price and technical standpoint. (5) Exchanges with offerors after receipt of a quote do not constitute a rejection or counteroffer by the GLS. (6) The GLS may determine that a quote is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the GLS. (7) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror within the time specified in the proposal shall result in a binding contract without further action by either party. A contract will be awarded only if the price is within available funding appropriations and relates to the GLS’s concept of the project. *INSTRUCTIONS TO OFFERORS Offerors are responsible for submitting proposals to reach the Contracting Officer by no later than April 06, 2022 by 1:00 PM (EST). Offers shall be sent by e-mail to jason.brockway@dot.gov and katie.maloney@dot.gov. The subject line of all emails shall contain the solicitation number 6923G522Q0275 and Seaway Guardian HVAC Repair. Any offer or revision of an offer received after the time specified for receipt of offers, shall be considered “late” and will not be considered. During the solicitation stage, offerors shall submit any requests for clarification to the Contracting Officer no later than April 5, 2022 by 10:00 AM (EST). Requests may be sent by e-mail to jason.brockway@dot.gov and katie.maloney@dot.gov. The subject line of all emails shall contain the solicitation number 6923G522R0275 and Seaway Guardian HVAC Repair. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting quotations.
6923G522Q0275 Department of Transportation Saint Lawrence Seaway Development Corporation
3/30/22, 1:25 PM