Purchase Order 36C25224P0438

The Department of Veterans Affairs, Veterans Integrated Service Network 12, awarded a firm fixed-price purchase order to Terumo Cardiovascular Systems Corporation (doing business as TCVS) on April 1, 2024, for preventive maintenance and emergency repair services for two Terumo heart-lung machines (serial numbers 1525 and 2005) located at Edward Hines Jr. VA Hospital in Hines, Illinois. The contract is structured as a base year plus four option years, with an ultimate completion date of March 31, 2029, and a ceiling value of $92,400. This award was issued as a sole-source contract following a Special Notice opportunity, with no small business or other set-aside designations applied. The contracting vehicle represents the second option year exercise for these critical cardiovascular support devices that are essential to the medical center's surgical capabilities.

The procurement was justified as a sole-source award based on the specialized and proprietary nature of Terumo's equipment and the manufacturer's requirement for authorized maintenance and repair services. Prospective competitors were invited to submit evidence of their capability to meet the requirements, including original equipment manufacturer authorization, access to original parts, certified technical personnel, and commitment to an eight-hour emergency response time; however, no acceptable alternatives were identified. Terumo Cardiovascular Systems Corporation, headquartered in Ann Arbor, Michigan, is an established federal contractor with extensive experience providing cardiovascular surgical equipment, implantable devices, and maintenance services across the VA system and Defense Health Agency. The company carries no identified subcontractors for this award.