J041--Notice of Intent to Sole-Source Acquisition: MRI Trailer A/C MAINTENANCE AND REPAIR SERVICES
Page 2 of 2 Notice of Intent to Sole-Source an Acquisition Pursuant to 41 U.S.C. A 3304(a)(1) and FAR 6.302(b)(1)(i), the Government anticipates entering into sole-source procurement negotiations with Midwest Mechanical Group to provide Maintenance and repair services to the A/C unit for the MRI Trailer located at the Captain James A Lovell FHCC in North Chicago IL, 60064. Midwest Mechanical is fully capable of providing the 24/7 maintenance and repair services needed to keep the MRI trailer operating. Market research failed to produce another vendor. The above-cited authority and associated justification is made based on the determination that Government s requirements for this contract can only be satisfied by one source providing a unique service. Any other business or person may identify their interest and capability in fulfilling this requirement by responding to this Notice by e-mail to aaron.rogers1@va.gov no later than 4:00 p.m. CDT, Thursday, September 1, 2022. This Notice of Intent is not a request for competitive quotes/proposals; however, all communications received by the deadline will be considered by the Government. Information received as a result of this Notice will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to open this requirement to competition is solely within the discretion of the Government. No solicitation document is available at this time. 36C25222Q0643 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12
8/31/22, 3:12 PM J041--SOURCES SOUGHT NOTICE- Maintenance and Repair of Northern Aire Systems Primary cooling system
Sources Sought Notice Sources Sought Notice Page 6 of 6 Page 6 of 6 Sources Sought Notice *= Required Field Sources Sought Notice Page 4 of 6 Page 4 of 6 This is a Sources Sought Notice and this notice is being issued for market research purposes only. This notice is not a Request for Quotation or Proposal (RFQ/RFP) and a solicitation is not being issued at this time. This notice shall not be construed as a commitment by the Government to issue a solicitation, nor does it restrict the Government to a particular acquisition methodology. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Responses to the information requested may assist the Government in determining the appropriate acquisition methodology. The Great Lakes Acquisition Center (NCO 12), Department of Veterans Affairs, is seeking information from sources capable of providing: Complete parts and labor service and maintenance to include all components of the primary refrigeration system, humidification system, duct and re-heat system, and electrical and control components related to the cooling system that is affixed to a MRI trailer. The vendor shall have factory trained authorization and extensive ability to apply all Northern Air Systems design guidelines when servicing the equipment. The selected vendor shall ensure the system is maintained to manufacturer s standards to include any hardware and quality updates required to keep the unit running in optimal condition. The vendor shall provide all coverages and benefits normally given in their commercial service and support agreements. The equipment to be serviced/maintained includes: Northern Aire Systems Primary cooling system. Model #TTS-188 Serial# 01-16-6015-29079-6.51V The Government requests that interested parties submit a brief overview of their firm s capabilities -submit a statement of capability outlining their firm s capabilities related to this requirement stated below, and past experience with projects similar in scope to this project. All information shall be submitted in MS Word or Adobe PDF format and shall not exceed 10 pages, including all attachments. Each party s submission shall also include the following information: Organization Name Organization Address Point-of-Contact (including name, title, address, telephone number, and email address) SAM UEI Number Business Size (i.e. annual revenues and employee size) Socio-Economic Status (i.e.. small business, service-disabled veteran-owned small business, etc.) NAICS Code GSA Contract Number Any other pertinent information Requirements: SDVOSB/VOSB contractors that respond must also be able to follow the limitations of subcontracting language (see Below) The response date to this Sources Sought Notice is June 09TH at 12:00 p.m. Central. Electronic submissions may be submitted via email to Aaron Rogers at aaron.rogers1@va.gov VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that A If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominantA NAICS code assigned to the instant acquisition as set forth in FAR 19.102. ] XA Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. A General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. A A Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States.A The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. A A A A A A A A A A A (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: Referral to the VA Suspension and Debarment Committee; A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and A Prosecution for violating section 1001 of title 18. A The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement.A The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal.A The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. 36C25222Q0643 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12
6/1/22, 3:00 PM