VA San Diego, VA Greater Los Angeles, VA Southern Nevada 2013 Produce Contract
Added: Mar 14, 2013 7:43 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The combined synopsis/ solicitation number is VA262-13-Q-0538. This solicitation is issued as a Request for Quote (RFQ). This solicitation and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular (FAC). This requirement will be procured as a Small Business Set-Aside under NAICS Code 424480 Fresh Fruit and Vegetable Merchant Wholesalers, size standard: 100 employees. The VISN 22 Network Contracting Office, Long Beach, CA, (hereafter referred to as the NCO) will solicit and award this contract using Simplified Acquisition Procedures in accordance with Federal Acquisition Regulations (FAR) Part 13 and Acquisition of Commercial Items in FAR Part 12. NCO anticipates award of a Firm-Fixed Price, Indefinite Delivery Indefinite Quantity Contract. All responses or questions must be in writing via e-mail to oscar.becerril@va.gov no later than 11:00 AM Pacific Standard time on March 19, 2013. NOTIFICATION TO ALL OFFERORS: Federal Acquisition Regulations require all contractors conducting business with the Government to be registered in the following database: 2) The System for Award Management (SAM)- Government-wide online database for the provision of basic information relative to contract award. After initial registration, the contractor is required to update registration data as changes occur and must re-register annually to ensure all data remains current. Noncompliance with this requirement will preclude the exercising of any option periods that may be included herein and will be cause for termination of the contract at such time noncompliance is discovered. You may accomplish this registration online at the following web site: SAM - https://www.sam.gov/portal/public/SAM/ IT IS IMPERATIVE THAT YOU COMPLETE THIS REGISTRATIONS IN ORDER TO BE CONSIDERED FOR CONTRACT AWARD. AWARD CANNOT BE MADE TO A CONTRACTOR NOT REGISTERED IN THIS DATABASE SYSTEM. SCOPE OF WORK: The contractor shall deliver fresh fruits and vegetables products to the VA San Diego, Greater Los Angeles and VA Southern Nevada Healthcare systems, addresses are listed below. Orders shall be placed on an as needed basis, in accordance with delivery schedules listed in the Statement of Work (SOW), by the Contracting Officer Representative (COR). Orders shall be placed by telephone, in writing via fax, or given to Contractor personnel as mutually agreed upon between the facilities COR and Contractor. Multiple awards may be made for various VA Healthcare Centers. Contractors may submit quotes for individual or multiple facilities in their entirety. The awarded contract shall be for 6 months from the date of award. VA San Diego Healthcare System (VASDHS) Nutrition and Food Service, Main Kitchen Loading Dock 3350 La Jolla Village Drive San Diego, CA 92161 VA Greater Los Angeles Healthcare System (VAGLAHS) Nutrition and Food Service, Main Kitchen Loading Dock Nutrition and Food Service 3301 Wilshire Blvd Los Angeles, CA 90073 VA Southern Nevada Healthcare System (VASNHS) Nutrition and Food Production, Main Kitchen Loading Dock Nutrition and Food Production 6900 North Pecos Road North Las Vegas, NV 89086 B-2 SUPPLIES OR SERVICES AND PRICES/COSTS The intent of this Request for Quote is to enter into an Indefinite Delivery Indefinite Quantity contract to provide the Veterans Affairs San Diego, Veterans Affairs Greater Los Angeles and Veterans Affairs Southern Nevada Healthcare Systems with fresh fruit and produce for the period of April 1, 2013 tough September 30, 2013 for VA San Diego and VA Greater Los Angeles and August 01, 2013 tough January 31, 2014 for VA Southern Nevada. All Estimated Quantities shown are based on past usage at the VA San Diego, VA Greater Los Angeles and VA Southern Nevada Healthcare Systems. VA Greater Los Angeles Healthcare System: Stock Description Qty Unit Est. Cost 1 BANANA, PETITE, FRESH, 150 COUNT/CASE, STATE 4 YELLOW WITH GREEN TIPS, FIRM, CUT FULL TOP FINGERS, LEVEL C PACKAGING. FED Y-B-91D. 40 LB. CASE 120 CS 2 LEMON, FRESH, U.S. NO. 1 GRADE, SIZE 200 COUNT, FED-Y-V-1741/10. LEVEL C PACKAGING. PACKED IN 5 POUND PLASTIC BAGS. 36 BG 3 ORANGE, FRESH, U.S. NO. 1 GRADE, CALIFORNIA/ARIZONA NAVELS, 88 COUNT/CASE, LEVEL C PACKAGING, FED Y-F-1741/13. 40 POUND CASE 300 CS 4 CABBAGE, GREEN, FRESH, U.S. NO. 1 DICED, TRIMMED-CORED, 2 INCHES X 2 INCHES, 4/5 POUND VACUUM SEAL BAGS PER CASE DATE LABEL WITH A 5 DAY EXPIRE DATE. 84 CS 5 LETTUCE, GREEN, FRESH, LEAF CROWNS, WELL TRIMMED AND DEVELOPED, U.S. NO. 1 GRADE, 300 LEAF COUNT PER CASE. PACKED 10 POUND CASE. 72 CS 6 PARSLEY, FRESH U.S. NO. 1 GRADE, CURLY LEAF, GOOD GREEN COLOR. FREE FROM DECAY, SEED STEMS, YELLOW OR DISCOLORED LEAVES, WILTING, FREEZING, DIRT. FED Y-F-1741/20. PACKED IN 1 POUND VACUUM SEAL PLASTIC BAG DATE LABEL WITH A 5 DAY EXPIRE DATE. LEVEL C PACKAGING. 100 BG 7 TOMATO, FRESH, SLICED, 1/4 INCH CUT THICK, U.S. NO. 1 GRADE, 2 1/2 INCHES MINIMUM DIAMETER, LIGHT RED TO RED, 90 COUNT PER TRAY. PACK IN CONTAINER ACCORDING TO APPROVED INDUSTRY STANDARDS TO DRAIN EXCESS LIQUID AWAY FROM PRODUCT. DATE LABEL WITH A 5 DAY EXPIRE DATE. 150 CO 8 GRAPES, LUNCH BUNCH RED, SEEDLESS, U.S. NO. 1 TABLE GRAPES, WASHED,BUNCHES ARE WELL MATURE AND WELL COLORED, FIRMLY ATTACHED TO CAPSTEMS, NOT SPLIT, CRUSHED, DRIED OR WET AND FREE FROM DECAY, MOLD, AND MILDEW AND DAMAGE. 18 POUND CASE. 66 CS 9 CELERY, FRESH, DICED, 1/4 INCH, U.S. NO. 1 GRADE. PACKED IN 5 POUND VACUUM SEAL PLASTIC BAG. DATE LABEL WITH A FIVE DATE EXPIRE DATE. 30 BG 10 PEPPER, GREEN, FRESH, DICED 1/4 INCH, U.S. NO. 1 GRADE, PACKED IN 5 POUND VACUUM SEAL PLASTIC BAG. DATE LABEL WITH A 5 DATE EXPIRE DATE. 60 BG 11 CARROT, BABY, FRESH, READY TO USE, PEELED, 100-2 OZ BAG PER CASE, A-A-20191B, STYLE IV, SIZE A. ALL BAGS SHOW MFG. 14 DAY EXPIRATION DATE. 90 CS 12 ONION, YELLOW, FRESH, DICED 1/4 INCH, PEELED, PACKED IN 5 POUND VACUUM SEAL PLASTIC BAG. DATE LABLE WITH A 5 DAY EXPIRE DATE. FED HH-V-1867/4. 150 BG 13 ONION, YELLOW, FRESH, SLICED 1/4 INCH, PEELED, SLAB CUT, ROUGH SLICED FOR HAMBUGERS. PACKED 5 POUND VACUUM SEAL PLASTIC BAG. DATE LABEL WITH A 5 DAY EXPIRE DATE. FED-HHH-V1867/4 180 BG 14 ONION, YELLOW, FRESH, SLICED JULIENNE CUT 1/8 INCH, PEELED, PACKED 5 POUND VACUUM SEAL PLASTIC BAG. DATE LABLE WITH A 5 DAY EXPIRE DATE. FED-HHH-V-1867/4. 24 BG 15 MIX, SALAD, FRESH, CHOPPED RED CABBAGE 10%, ROMAINE LETTUCE 80%, AND SHREDDED CARROTS 10%. PACKED 4/5 POUND PLASTIC BAG CASE. A-A-20316, TYPE II, STYLE H. CABBAGE TYPE 1, STYLE M. ALL BAG ARE TO BE SEAL AND DATE LABELED WITH A 5 DAY EXPIRE DATE. ICEBERG LETTUCE IS NOT BE USED OR SUBSITUTED IN THIS MIX. 460 CS 16 POTATO, FRESH, PEELED, DICED 1/2 INCH, U.S. NO. 1 GRADE, RUSSET WHITE. PACKED 10 POUND VACUUM SEAL PLASTIC BAG. DATE LABEL WITH A 5 DAY EXPIRE DATE 200 BG 17 CARROT, FRESH, SHREDDED CUT, 2 INCH X 1/8 INCH, STYLE III, SIZE B. PACKED 4/5 LBS. PLASTIC BAG. ALL BAG ARE TO BE VACUUM SEALED AND DATE LABEL WITH A 5 DAY EXPIRE DATE. 60 CS 18 MUSHROOM, FRESH, SLICED, WHITE, MEDIUM 1-1/4 INCH TO 1-3/4 INCH, U.S. NO. 1 GRADE, PACKED 4/2.5 POUND PLASTIC BAG/CASE DATE LABEL WITH A 5 DAY EXPIRE DATE. 36 CS 19 SPINACH, FRESH, LEAF, WASHED, CLEANED, U.S. NO. 1 GRADE, PACKED 4/2.5 POUND PLASTIC BAG/CASE. ALL BAGS TO BE DATE LABEL WITH A 5 DAY EXPIRE DATE. 48 CS 20 FRUIT SALAD MIX CUP, FRESH CUT, 4 OZ CUP, MIX OF FRESH FRUIT CHUNKS, 1 INCH MAXIMUM DIA. TO BE CANTALOUPE, HONEYDEW AND RED SEEDLESS GRAPES, PACKED IN PLASTIC CUP LESS THAN 3" TALL. ALL CUPS TO BE DATED LABEL WITH A 5 DAY EXPIRE DATE. 10000 EA 21 PEAR-BOSC, FRESH, U.S. NO. 1 GRADE, 135 COUNT CASE/CARTON 120 CS 22 POTATOES, RED, U.S. NO. 1, QUARTERED 1/2" X 2", SKIN ON, 10 POUND BAG PACK IN VACUUM SEAL BAG AND DATE LABEL WITH A 5 DATE EXPIRE DATE. 168 BG 23 APPLE, GALA, FRESH, 2.75 IN-WASHINGTON EXTRA FANCY, 125 COUNT/CASE 200 CS 24 APPLE, RED, DELICIOUS, FRESH, EXTRA FANCY, 100 COUNT CASE 10 CS 25 APPLE, GOLDEN DELICIOUS, FRESH, EXTRA FANCY, 88 COUNT CASE 10 CS 26 NECTARINE, FRESH, WHOLE, MEDIUM, U.S. EXTRA NO. 1, 28-56 COUNT/CASE 20 CS 27 PLUM, FRESH, BLACK, WHOLE, MEDIUM, U.S. NO. 1, 50-60 COUNT/CASE 20 CS 28 PLUM, FRESH, RED, WHOLE, MEDIUM, U.S. NO. 1, 50-60 COUNT CASE 20 CS 29 RASPBERRIES, FRESH, PREMIUM, WHOLE, U.S. NO.1 PINT 10 PT 30 STRAWBERRY, FRESH, WHOLE, U.S. NO.1, 12-PINT FLAT 4 EA 31 TOMATO, CHERRY, FRESH, U.S. NO. 1, 12 PINT CASE 4 CO 32 YAMS, JEWEL, FRESH, PETITE, U.S. NO. 1. DICED, 40 POUND CASE 4 CS 33 WATERMELON, FRESH, SEEDLESS, CHUNKS 1", 20 POUND TUB. DATE LABEL WITH A 5 (FIVE) DAY EXPIRATION DATE. 20 CO 34 STRAWBERRY, FRESH, U.S. NO. 1, SLICED 1/4", 5 POUND TRAY. DATE LABEL WITH A 5 (FIVE) DAY EXPIRATION DATE. 2 CO 35 POTATO, RUSSET, FRESH, 120 COUNT CASE 50 CS 36 ONION, RED, FRESH, DICED 1/4", 5 POUND TRAY. DATE LABEL WITH A 5 (FIVE) DAY EXPIRATION DATE. 20 CO 37 PEAR, FRESH ANJOUS, U.S. NO. 1, MATURE, FIRM RIPE, LIGHT GREEN 20 CS 38 PEPPER, BELL GREEN, WHOLE FRESH, U.S. FANCY (CHOPPERS), MATURE, SWEET, FIRM, WELL SHAPED, NOT SERIOUSLY MISSHAPED, DIAMETER NOT LESS THAN 3 INCHES. LENGTH NOT LESS THAN 3 1/2 INCHES. PACK 5 POUND TRAY. 30 EA 39 WATERMELON, FRESH, DRY, U.S. NO. 1. 8 OZ PLASTIC CUP NOT TALLER THAN 3 INCHES. CUT 1" X 1" CUBE. PEELED. ALL CUPS TO BE DATE LABELED WITH A FIVE DATE EXPIRATION DATE. PIECES ARE TO BE FIRM NOT SOFT, NOT WATERY AND DISCOLORED. 600 EA 40 TANGERINE, TANGELO, FRESH, SEEDLESS, U.S. NO. 1, 5 POUND CASE. NO LEAVES, STEM ATTACHED TO FRUIT. 20 CS 41 CANTALOUPE, FRESH, 4 OZ, U.S. NO. 1, DRY, CHUNK, 1" MAX DIA. ALL CUPS TO BE NO TALLER THAN 3" AND DATE LABEL WITH A FIVE DAY EXPIRATION DATE. PIECES ARE TO BE FIRM, NOT WATERY, DISCOLORED. PACK 16 CUPS PER CASE 600 EA HONEYDEW, FRESH, DRY, U.S. NO. 1, 4 OZ, PLASTIC CUP, CHUNK, CUT 1" MAX. 42 PEELED. ALL CUPS TO BE DATE LABEL WITH A FIVE DATE EXPIRATION DATE. PIECES ARE TO BE FIRM, NOT SOFT, WATERY, DISCOLORED. CONTAINERS MAXIUM OF 3" IN HEIGHT. 600 EA 43 ORANGE, MANDARIN, MEDIUM SIZE, FRESH, U.S. NO. 1, 4 OZ PLASTIC CUP, WHOLE SEGMENT, PEELED, NOT BROKEN, WATERY, DISCOLORED. CONTAINER MAXIUM OF 3 INCHES IN HEIGHT. 600 EA 44 ORANGE, FRESH, NAVEL, MEDIUM SIZE, U.S. NO. 1, PEELED, 10 POUND TUB, WOLE SEGMENT, NOT BROKEN, WATERY, DISCOLORED. 50 CO 45 AVOCADO (HASS), FRESH, U.S. NO. 1, MATURE, WELL COLORED, AND WELL TRIMMED. PACK 6 COUNT BAG. 30 BG 46 PEAR, BARLETT, RED ANJOU, U.S. NO. 1, MATURE, FIRM RIPE, WELL FORMED, FREE FROM DECAY AND DAMAGE, CLEAN. 135 COUNT/CASE 20 CS 47 PEAR, BARTLETT, GREEN, FRESH, U.S. NO. 1, MATURE, FIRM, RIPE, WELL FORMED, FREE FROM DECAY AND DAMAGE, CLEAN. 135 COUNT/CASE 30 CS 48 PEAR, BARTLETT, RED, FRESH, U.S. NO. 1, MATURE, FIRM RIPE, WELL WORMED, FREE FROM DECAY AND DAMAGE, CLEAN. 135 COUNT/CASE 30 CS 49 PEAR, BARTLETT, COMIC, FRESH, U.S. NO. 1, MATURE, FIRM RIPE, WELL FORMED, FREE FROM DECAY AND DAMAGE, CLEAN. 135 COUNT/CASE 30 CS 50 SQUASH, BUTTERNUT, FRESH, DICED 1"x1", 5 LB VACUUM SEALED BAG. 144 BG 51 ZUCCHINI, FRESH, COIN CUT 1/4", 5LB VACCUM SEALED BAG 144 BG 52 SQUASH. YELLOW, FRESH, COIN CUT 1/4", 5LB. VACCUM SEALED BAG 144 BG 53 LEMONS, SLICED 1/4", FRESH, 5 POUND TUB TOUB ARE TO BE DATE STAMP WITH A FIVE (5) DATE EXPIRE DATE 400 TU ESTIMATED 6 MONTH TOTAL: ________________ VA San Diego Healthcare System: Stock Description Qty Unit Est. Cost 1 BANANAS PETITE PORTIONED CONTROLLED FRESH US GRADE NO. 1 FIRM RIPE CUT, FULL TOP FINGERS LEVEL C PKG, FED Y-B-91 1125 LB 2 LEMON FRESH SIZE 140 LEVEL C PKG - US NO. 1 GRADE FORMED FAIRLY WELL REASONABLY SMOOTH PROPERLY CLIPPED STEMS FREE FROM DAMAGE FED Y-V-1741/ 675 LB 3 ORANGES CAL/ARZ NAVELS - US NO. 1 GRADE 113S/CT OR HALF CRATE LEVEL C PKG FED Y-F-1741/13 1800 LB 4 PARSLEY FRESH US NO. 1 GRADE CURLY LEAF GOOD GREEN COLOR FREE FROM DECAY SEED SYSTEMS, YELLOW OR DISCOLORED LEAVES, WILTING, FREEZING, DIRT FED 450 LB 5 PEPPER-GREEN-FRESH SWEET US NO 1 GRADE 2 1/2 INCH MINIMUM DIAMETER CALIF WONDER VARIETY BELL OR BULLNOSE TYPE FREE FROM DAMAGE COMM PKG FED 225 LB 6 POTATOES, RED SKIN FRESH SIZE B GR 3 FOOD GROUP 3 PKG: 1 PER LB 675 LB 7 COLESLAW - CALICO FRESH TRIMMED CORED SHREDDED MEDIUM CUT 75% WHITE 25% RED 5 OR 10 LB VACUUM PLASTIC 225 LB 8 CARROT STICK FRESH-ABRASIVE PEELED 1/2 INCH SQUARE X 3 INCH LONG 5 OR 10 LB VACUUM PACKED PLASTIC BAG FED HHH-V-1867/2 340 LB 9 CUCUMBER, SLICED FRESH 1/8 INCH THICK PEELED, US FANCY GRADE OR US NO. 1 GRADE 5 LB VACUUM PACKED PLASTIC BAG 450 LB 10 KALE WASHED AND CUT WHOLE LEAVES FREE DECAY, YELLOW OR DISCOLORED LEAVES, WILTING, FREEZING OR DIRT 450 LB 11 LETTUCE CUP FRESH TRIMMED TOPS SLICED 5 LB VACUUM PACKED PLASTIC BAG 720 LB 12 ONION, YELLOW FRESH PEELED, DICED 1/4 INCH 5 OR 10 LB VACUUM PACKED PLASTIC BAG FED HHH-V-1867/4 450 LB 13 ONION, SLICED, FRESH PEELED, HAMBURGER CUT 5 OR 10 LB VACUUM PACKED PLASTIC BAG FED HHH-V-1876/4 450 LB 14 RADISH, SLICED, FRESH US NO. 1 GRADE 1 TO 3 LB VACUUM PACKED PLASTIC BAG 340 LB 15 4 WAY SALAD MIX WASHED,TRIMMED,CORED PREPARE IN THE FOLLOWING PORPORTIONS: 70% CHOPPED LETTUCE 20% CHOPPED ROMAINE LETTUCE 5% SHREDDED CARROTS 5% SHREDDED PURPLE CABBAGE THE CARROTS AND CABBAGE MUST BE IN INDIVIDUAL PACKETS. THE MIX IS PACKAGED IN A DATED 5 LB VACUUM PLASTIC BAG. 1800 LB 16 SQUASH, ZUCCHINI, FRESH US NO. 1 GRADE MAXIMUM DIAMETER 2 INCH MAXIMUM LENGTH 7 INCH SLICED 1/4 INCH THICK NOT TO EXCEED 5/16 INCH THICK 5 LB VACUUM PACK PLASTIC BAG FED 450 BG 17 LETTUCE, SHREDDED, FRESH MEDIUM CUT, TRIMMED, CORED 5 TO 10 LB VACUUM PACKED PLASTIC BAGS 225 LB 18 GRAPE, RED FLAME SEEDLESS, FRIM SKINNED TENDER FLESHED BERRY SIZE: 16MM PINK BUNCHES ARE WELL COLORED WITH PLUM BERRIES, WELL ATTACHED TO THE STEM. STORAGE TEMPERATURE 0-1 450 LB 19 LETTUCE, ROMAINE, FRESH CHOPPED 1 TO 1-1/4 INCH TRIMMED 5 OR 10 LB VACUUM PACKED PLASTIC BAG 675 LB 20 PEPPER, GREEN, FRESH SWEET, NO 1 GRADE 2 1/2 INCH DIAMETER, CORED, 3/4 INCH STRIPS VARIETY BELL OR BULL NOST TYPE FOOD GROUP 3 PKG 1 PER LB 160 LB 21 WATERMELON FRESH US NO. 1 GRADE 14 INCH DIAMETER 35 LB MAXIMUM FED 1200 LB 22 MELON, CANTALOUPE FRESH SIZE 45 US NO. 1 GRADE FED HHH-V-1744/9 GR III FOOD GROUP 3 800 LB 23 APPLES, FRESH, DELICIOUS 125 COUNT PER CASE US FANCY GRADE OR BETTER INDIVIDUALLY WRAPPED FED Y-F1-1741/1 2000 LB 24 TOMATOES, FRESH, LIGHT RED US NO. 1 GRADE MINIMUM DIAMETER 2 1/2 INCH 1200 LB 25 STRAWBERRIES, FRESH US NO. 1 GRADE LEVEL C PKG 12 PT/FLAT FED GR III FOOD 400 LB 26 CELERY-DICED, FRESH, 1/4" SQUARE 5LB VACUUM PACKED PLASTIC BAG 150 LB 27 TOMATOES-DICED,FRESH 1/4" SQUARE, LIGHT RED US NO. 1 GRADE- 5 K B VACUUM PACKED PLASTIC BAG 168 LB ESTIMATED 6 MONTH TOTAL: ________________ VA Southern Nevada Healthcare System: DESCRIPTION QTY UNIT 1 BULK FOOD ORDER FOR NUTRITION & 10 CS 2 ORANGES 88CT 10 CS 3 GREEN FRESH SWEET PEPPERS, PACK 10 PG 4 RED SCKIN FRESH POTATOES 10 CS 5 COLESLAW, CALICO FRESH 10 CS 6 CARROT STICKS, FRESH 10 CS 7 CUCUMBER SLICED FRESH 10 CS 8 LETTUCE CUP FRESH TRIMMED 10 CS 9 ONION YELLOW FRESH PEELED 12 CS 10 ONION SLICED FRESH PEELED 10 CS 11 4 WAY SALAD MIX 10 CS 12 SQUASH ZUCCHINI FRESH SLICE 10 CS 13 LETTUCE SHREDDED FRESH MEDIUM 10 CS 14 GRAPE RED FLAME SEEDLESS FIRM 10 CS 15 LETTUCE ROMAIN FRESH CHOPPED 10 CS 16 PEPPER GREEN FRESH SWEET STRIPS 10 CS 17 MELON CANTALOUPE FRESH 10 CS 18 TOMATOES FRESH LIGHT RED 10 CS 19 STRAWBERRIES FRESH 10 CS ESTIMATED 6 MONTH TOTAL: ________________ DESCRIPTION/SPECIFICATIONS/WORK STATEMENT 1. ORDERS: The Contracting Officer's Representative (COR) of the Dietetic Service and Clinical Nutrition Service shall place orders orally, electronically, via mail, by facsimile, or any manner consistent with accepted business practices. When required, the Government shall request written confirmation of the oral calls to confirm the requested order. 2. PACKAGING: a. All products shall be prepared and packaged under modern sanitary conditions in strict accordance with the guidelines provided by the U.S. Food and Drug Administration and the U.S. Department of Agriculture, using the best commercial practices that are standard for the industry. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth and contamination. All products/ingredients shall be clean, sound, wholesome and free from evidence of rodent or insect infestation. Failure to comply with this provision shall be considered grounds for default of the contract. b. All packaging shall be in accordance with commercial labeling complying with Federal Food, Drug and Cosmetic Act and regulations promulgated there under. c. All items must be identified with readable dates (open code dates), or coded dates. Contractors who do not use open dating will provide a product code number key listing. The product code number key listing shall explain the actual date of production or processing. The successful offeror shall furnish the COR and contracting officer with the code of instructions for deciphering the date. This information is to be furnished within five days of award of contract. Failure to comply with this requirement shall render this contract into default and termination. e. Unless otherwise specified, preservation, packaging and packing shall be to a degree of protection to preclude damage during normal shipping conditions, handling, etc. and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from contractor to the receiving activity for storage. Shipping containers shall be in compliance with National Motor Freight Classification and Uniform Freight Classification (issues in effect at time of shipment). 3. DELIVERIES: a. All deliveries shall conform in every aspect to the provisions of the Food, Drug and Cosmetic Act, USC Title 21, Chapter 9 (FD&C Act) and regulations promulgated there under. b. Where applicable, the interpretation of requirements (descriptive terms), methods ascertaining grades, testing, etc., shall be in accordance with those contained in the U.S. Standards for the particular products in effect on the date of solicitation. c. Deliveries shall be made to the Department of Veterans Affairs San Diego Healthcare System, 3350 La Jolla Village Drive, San Diego, CA 92161 Warehouse/Kitchen receiving area, VA Greater Los Angeles Healthcare System 11301 Wilshire Blvd, Los Angeles, CA 90073Warehouse/Kitchen Receiving area or VA Southern Nevada Healthcare System 6900 N Pecos Road, North Las Vegas, NV 89086 Nutrition and Food Service unless otherwise directed by the COR. d. Deliveries shall be made of specified items in specified quantities indicated in the daily schedule provided by the COR monthly with a minimum of one working day advance notice of changes needed for specified items. e. All items shall be delivered in an enclosed refrigerated truck that maintains an internal product temperature of no greater than 40 degrees Faenheit and no less than 33 degrees Faenheit for dairy products and protects the products from contamination or any violation. Items not meeting these criteria will be rejected. f. Off loading of product shall occur in the presence of VA authorized receiving personnel only. g. Contractor shall be responsible for providing hand trucks, dollies for produce, required to affect delivery to appropriate location. h. Deliveries shall be made: " VA San Diego Healthcare System: Four (4) times per week, Monday, Wednesday, Friday and Saturday between the hours of 7:00 am and 10:00 am except for National Holidays. " VA Greater Los Angeles: Monday tough Friday, except holidays, between the hours of 6:00 am and 7:30 am, without exception. " VA Southern Nevada Healthcare System: Tee (3) times per week, Monday, Wednesday, and Friday between the hours of 7:00 am and 10:00 am except for National Holidays. i. NATIONAL HOLIDAYS: In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97, the following holidays are observed and for the purposes of this contract are defined as "Legal Federal Official Holidays": New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Cistmas Day 25 December When a holiday falls on a Sunday, the following Monday shall be observed as a National Holiday. When a holiday falls on a Saturday, the proceeding Friday is observed as a National Holiday by U.S. Government Agencies. Also included would be any other day specifically declared by the President of the United States to be a National Holiday. 4. DISTRIBUTION FACILITY LOCATION: The Contractors' distribution facilities must be located within a 150 mile radius of the VA San Diego, VA Greater Los Angeles and VA Southern Nevada Healthcare Systems respectively. 5. INSPECTIONS: a. DELIVERED GOODS: The Government reserves the right to inspect delivered goods for compliance of specifications, including, but not limited to, correct product(s) and quantities, proper packaging, damaged goods, etc. The contractor shall demonstrate compliance with performance standards by showing that their process adherences to an appropriately designed, Validated Hazardous Analysis Critical Control Point (HACCP) Plan. b. Any items determined unacceptable shall be refused with full credit/replacement, at the discretion of the Government. Replacement of rejected products shall be delivered the same day no later than 1:00 p.m., unless otherwise specified by the COR c. DELIVERY VEHICLES: The Government further reserves the right to enter and inspect any vehicle used to deliver goods for, but not limited to, compliance of sanitation conditions, proper refrigeration, etc. Such inspection shall be made on a random basis, upon delivery, at the discretion of the COR. d. Facilities: The Government may, prior to the contract award or at any time during the term of the contract, inspect the contractor's plant, personnel, equipment and process to ensure compliance with state and federal sanitation regulation requirements. All products furnished under the awarded contract shall be processed at plants that have been inspected by Federal Government. Approved inspection reports or another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meets these requirements, provided that the inspections were made not more than six (6) months prior to the proposed period. (1) Contractor shall provide here under the name and address of the plant(s) to be utilized for performance of this contract: ____________________________ ____________________________ (2) In the event another Federal Agency has inspected the plant listed, within the past year, please indicate the agency's name: ___________________________ ___________________________ 6. LABORATORY REPORTS: Upon request the Contractor shall provide the Contracting Officer with a copy of laboratory reports, prepared by an official of a Federal, State, or County laboratory and shall include chemical and bacteriological examination results and certification that adequate Public Health controls are in effect at the plant and are being observed. 7. CONTRACTOR DELIVERY PERSONNEL: All Contractor delivery personnel shall be required to wear a full company uniform, which clearly displays the name of the company and the individual, and shall be of a neat, clean appearance with appropriate hair containment. Contractor's employees shall wear identification (ID) badges during the entire period of time while on VA Facility. ID badges must have an identifying picture, name of the individual and the represented company depicted. 8. PRE-AWARD CONFERENCE: If appropriate, the Contracting Officer will schedule a performance for contract orientation purposes with successful offeror. 9. EVALUTATION FACTOR FOR AWARD: BASIS FOR AWARD: The basis for award shall be made to the responsible Offeror, who conforming to this Solicitation, is determined to be the lowest price technically acceptable. 10. THE HAZARDOUS ANALYSIS CONTROL POINTS (HACCP) PLAN: The contractor shall demonstrate compliance with performance standards by showing that their process adherences to an appropriately designed validated HACCP plan. The contractor shall provide valid HACCP plan to the VA San Diego and VA Greater Los Angeles Healthcare Systems. SECTION C - CONTRACT CLAUSES The following provisions and clauses will be incorporated by reference: 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (FEB 2012) 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) 52.212-3 Offerors Representations and Certifications Commercial Items An offeror shall complete only paragraph (l) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete only paragraphs (c) tough (o) of this provision. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (FEB 2012) 52.216-18 ORDERING (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from April 1, 2013 tough September 30, 2013 and August 01, 2013 tough January 31, 2014 for VA Southern Nevada. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of Clause) 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor-- (1) Any order for a single item in excess of 30,000; (2) Any order for a combination of items in excess of 60,000; or (3) A series of orders from the same ordering office within 1 week days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) 52.216-22 INDEFINITE QUANTITY (OCT 1995) (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the period of performance. (End of Clause) 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 60. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. (End of Clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 1 Year. (End of Clause) 52.232-18 AVAILABILITY OF FUNDS APR 1984 52.232-35 DESIGNATION OF OFFICE FOR GOVERNMENT MAY 1999 RECEIPT OF ELECTRONIC FUNDS TRANSFER INFORMATION 52.232-37 MULTIPLE PAYMENT ARRANGEMENTS MAY 1999 52.232-18 AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm (End of Clause) VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.216-70 ESTIMATED QUANTITIES (APR 1984) As it is impossible to determine the exact quantities that will be required during the contract term, each bidder whose bid is accepted wholly or in part will be required to deliver all articles or services that may be ordered during the contract term, except as he/she otherwise indicates in his/her bid and except as otherwise provided herein. Bids will be considered if made with the proviso that the total quantities delivered shall not exceed a certain specified quantity. Bids offering less than 75 percent of the estimated requirement or which provide that the Government shall guarantee any definite quantity, will not be considered. The fact that quantities are estimated shall not relieve the contractor from filling all orders placed under this contract to the extent of his/ her obligation. Also, the Department of Veterans Affairs shall not be relieved of its obligation to order from the contractor all articles or services that may, in the judgment of the ordering officer, be needed except that in the public exigency procurement may be made without regard to this contract. (End of Clause) VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of CA. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) 852.246-71 INSPECTION JAN 2008 VAAR 852.246-71 INSPECTION (JAN 2008) Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor's address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor's account. (End of Clause) VAAR 852.246-73 NONCOMPLIANCE WITH PACKAGING, PACKING, AND/OR MARKING REQUIREMENTS (JAN 2008) Failure to comply with the packaging, packing and/or marking requirements indicated herein, or incorporated herein by reference, may result in rejection of the merchandise and request for replacement or repackaging, repacking, and/or marking. The Government reserves the right, without obtaining authority from the contractor, to perform the required repackaging, repacking, and/or marking services and charge the contractor at the actual cost to the Government for the same or have the required repackaging, repacking, and/or marking services performed commercially under Government order and charge the contractor at the invoice rate. In connection with any discount offered, time will be computed from the date of completion of such repackaging, repacking and/or marking services. (End of Clause) ATTACHMENT A: CONTRACTORS QUALIFICATIONS: Each contractor is required to submit a completed qualifications document with this template to the Contracting Officer to establish responsibility and integrity of the Contractor to meet the requirements of this contract. Any Contractor that does not meet the minimum requirements as determined by the contracting officer will be rejected. To assist in this determination, the Contractor is required to furnish the following information. 1. Able to provide packaging as specified in the statement of work (SOW). Yes No 2. Possess a facility within 150 miles of VA San Diego, VA Greater Los Angeles, VA Southern Nevada respectively as specified in SOW. Yes No 3. Able to meet all delivery requirements as specified in SOW. Yes No 4. Accepts the government's rights to inspections as stated on SOW. Yes No 5. Able to comply with the governments uniform requirements on SOW. Yes No SECTION E - SOLICITATION PROVISIONS ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: E.1 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012) E.2 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Minimum TECHNICAL CAPABLITIES 2. PAST PERFORMANCE 3. COST/PRICE The Lowest Price Technically Acceptable method of selection will be used by the government for this procurement. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) ADDENDUM 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) Basis for Award (a) The Government will award a contract resulting from this solicitation to the responsive, responsible offeror whose offer conforming to the solicitation is the lowest priced, technical acceptable offer. The following minimum qualifications must be met and should be addresses in the offeror's documentation: LIST YOUR MINIMUM TECHNICAL CAPABLITILES HERE: 1. Provide the last 3 years of Certifications of Health Inspections 2. Demonstrate compliance with performance standards of the Hazardous Analysis Critical Control Point (HACCCP) plan as referenced in the Statement of Work (SOW) 3. Provide valid, legible expiration dates on all items (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award. 2. PAST PERFORMANCE: Provide a list of Federal, State, local government, and private contracts under which you have provided the same services required in this solicitation within the last two years (a minimum of tee (3) facilities for whom exact services and have been furnished is required). This factor will indicate Performance History/Experience in relation to successful performance and ability to fulfill the requirements of this solicitation. The Government may also obtain information from customers known to the Government, consumer protection organizations, and any other sources that may have useful and relevant information with regards to performance history/experience. The Government will allow offerors an opportunity to comment on any negative past performance information obtained by the government. To assist in this determination, offerors are required to furnish the following information: (i) Dates of contract (beginning and ending). (ii) Name and address of facility where services were rendered. (iii) Telephone number and name of contact person for each facility. (a)__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ (b)__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ (c)__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 3. COST/PRICE: The cost/price stated in the Section entitled Schedule of Supplies or Services and Price/Costs is to be inclusive of all required services for the period of the contract (End of Provision) E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS (FEB 2012) An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the SAM website https://sam.gov the offeror shall complete only paragraphs (c) tough (o) of this provision. E.4 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (JAN 2008) E.5 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) (a) Any protest filed by an interested party shall: (1) Include the name, address, fax number, and telephone number of the protester; (2) Identify the solicitation and/or contract number; (3) Include an original signed by the protester or the protester's representative and at least one copy; (4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents; (5) Specifically request a ruling of the individual upon whom the protest is served; (6) State the form of relief requested; and (7) Provide all information establishing the timeliness of the protest. (b) Failure to comply with the above may result in dismissal of the protest without further consideration. (c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation. (End of Provision) E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998) As an alternative to filing a protest with the contracting officer, an interested party may file a protest with the Deputy Assistant Secretary for Acquisition and Materiel Management, Acquisition Administration Team, Department of Veterans Affairs, 810 Vermont Avenue, NW., Washington, DC 20420, or for solicitations issued by the Office of Construction and Facilities Management, the Director, Office of Construction and Facilities Management, 810 Vermont Avenue, NW., Washington, DC 20420. The protest will not be considered if the interested party has a protest on the same or similar issues pending with the contracting officer. (End of Provision) E.7 VAAR 852.246-71 INSPECTION (2008) ALTERNATE I (JAN 2008) The contractor shall remove rejected supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for nor pay for products rejected. The contractor will be liable for costs incident to examination of rejected products. (End of Clause) E.8 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. (End of Provision) E.9 VAAR 852.273-76 ELECTRONIC INVOICE SUBMISSION (Interim - October 2008) (a) To improve the timeliness of payments and lower overall administrative costs, VA strongly encourages contractors to submit invoices using its electronic invoicing system. At present, electronic submission is voluntary and any nominal registration fees will be the responsibility of the contractor. VA intends to mandate electronic invoice submission, subject to completion of the federal rulemaking process. At present, VA is using a 3rd party agent to contact contractors regarding this service. During the voluntary period, contractors interested in registering for the electronic system should contact the VA's Financial Services Center at http://www.fsc.va.gov/einvoice.asp. E.10 ADDENDUM to FAR 52.212-1 Instructions to Offerors --- Commercial Items - Sub-Part 13.5 Test Program This procurement is being conducted under the Subpart 13.5 test program where simplified acquisition procedures apply and the conduct of the procurement will be in accordance with Parts 12, 13 or 15 of the FAR or some combination thereof.
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