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All Federal Contract Awards
Delivery Order VA25017D0090-VA25017J2847
Award Date
5/1/17
Potential Completion Date
4/30/18
Potential Value
$42K
Overview
Contacts
2
Activity
2
Transactions
2
Subawards
Opportunity Stack
Similar Awards
Federal Agency
Veterans Integrated Service Network 10
Awardee
Cardio Labs, Inc. C4X3WY5ZN9V7
Ultimate Awardee
Not listed
NAICS Category
334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing
PSC Category
H965 - Other Qc/Test/Inspect- Medical, Dental, And Veterinary Equipment And Supplies
Federal Contract Vehicle
Not listed
Set-Aside Type
No Set-Aside Used
Extent Competed
Competed under SAP
Major Defense Program
Not listed
Pricing Type
Firm Fixed Price
Place of Performance
Cincinnati, OH 45220, USA
Solicitation Procedures
Multiple Award, Fair Opportunity
Number Of Offers Received
1
Legislative Mandate
Other Statutory Authority
National Interest Action
Not listed
Research Type
Not listed
Primary Consortia Member
Not listed
VA25017D0090
Indefinite Delivery Contract
VA25017D0090-VA25017J2847
Delivery Order
Update #1
Update #2
CARDIAC MONITORING SERVICES FOR THE CINCINNATI VAMC.
Posted 4/24/17
5
1
Name
Description
Solicitation Number
FederalAgency
Type
PostedDate
Cardiac moniots and 24/7 moniotring of those devices
Added: Feb 13, 2017 12:31 pm Pre-Solicitation Notice The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO 10), Cincinnati, Ohio 45220-2637 intends to solicit proposals from contractors on the Open-Market to provide Cardiac Monitoring Services for VA patients (See Below), using a Firm-Fixed Price (1 year Base + 4 Option Years) contract as the procurement method. Cincinnati VA Medical Center 3200 Vine Street Cincinnati, Ohio 45220-2637 513-861-3100 The VA anticipates issuing an open and continuous solicitation for this requirement on or about 02-17-2017. Quotes will be accepted for a 20 day period commencing with the issuance date of the solicitation. Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide instructions to contractors about the proposal submission process. Prospective Offerors are encouraged to register their interest in the solicitation on the FBO website (https://www.fbo.gov) so that they are notified of the issuance of the solicitation and any amendments. In accordance with FAR 52.204-7, System for Award Management, prospective contractors must be registered in System for Award Management (SAM) and in VetBiz database if applicable (VetBiz registration is required for Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses) under the applicable NAICS. Contractors may obtain SAM information at https://www.sam.gov and Vet Biz information at http://www.vip.vetbiz.gov. To be eligible for award, contractors must be registered in the System for Award Management database. Registration is free and potential offerors are encouraged to visit the SAM website as no contract can be awarded to any offeror not registered in SAM. NAICS Code is 334510 with a Small Business Size Standard of 1,250 Employees. The solicitation will be issued to the Open-Market. Please contact the VA, via the contact information below if you are a small business and believe that you can supply this service (Please see attached PWS for specifics). One award is expected to be made. All responsible sources may submit quotes to be considered by the Department of Veterans Affairs. The VA will only consider proposals from contractors who are registered as mentioned above and no on the Excluded Parties List. This procurement will be awarded on the basis of the lowest price technically acceptable, main selection factor is the contractors past performance. The Supplies/Services are to be delivered at the address above. Questions concerning this announcement should be directed to the Contract Specialist using the email link provided. Telephone requests for information or questions will NOT be accepted. Please email requests or questions to Luke Turner at the following e-mail address: luke.turner@va.gov and ensure that the subject line includes: solicitation no. VA250-17-Q-0293 and please include the company name and DUNES #. Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati, Ohio 45220-2637 Station Code: 36C250 PERFORMANCE WORK STATEMENT Cardiac Patient Monitoring Section 1: General Information General: This is a non-personal services contract to provide cardiac arrhythmia detection and ambulatory cardiac telemetry monitoring services for the Cincinnati VA Medical Center (VAMC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Cincinnati VAMC will not be providing any equipment that will be used under this contract and assumes no responsibility for the maintenance and upkeep (cleaning and stocking) of these items. Contractor shall furnish all materials, labor, supervision and management support necessary to provide patients, approved by the Cardiology Section, Medical Service with appropriate monitors for cardiac monitoring and an on-line registration and monitoring system for each patient. 1.2 Period of Performance: Performance will begin after award has been made and will cover one full year (example: 03/22/2017-03/21/2018) with four possible option years to follow. Place of Performance: The Company will be providing equipment and off site monitoring. No travel fees will apply. All delivery, disposable items, and equipment are included in the item price. Hours of Operation: All work (delivers, cleaning, maintenance, etc) at the Cincinnati VA Medical Center will be completed between the hours of 8:00 A.M. and 5:00 P.M. Monday tough Friday (excluding federal holidays). Online monitoring and registration access of this contract should be under surveillance and accessible 24 hours a day, 7 days per week for the life of the contract. Work Schedule: Prior to commencing performance under this contract, the Contractor shall provide a proposed work schedule to the COR describing how delivers and inventory monitoring and maintenance will be completed. All work shall be coordinated with the COR or designated representative to avoid disruptions or conflicts between the Government functions and the provision of service under this contract. 1.5 Type of Contract: The government will award a Firm Fixed Price contract, consisting of one base year and four additional option years. . 1.6 Contract Changes: Additional cleaning required by changes in mission assignments must be documented by a written contract modification. If the contractor receives a request from VA personnel directing or requesting work that the contractor believes is not within the terms of the PWS or the contract, then the contractor must notify the Contracting Officer Representative (COR) and the Contracting Officer of the request. The only person that has the authority to modify the terms of the contract or request work for which compensation will be provided is a Contracting Officer. 1.7 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp. Section 2: Definitions & Acronyms 2.1 Definitions: Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. Contracting Officer (CO). A person with the authority to enter into, administers, and/or terminates contracts and makes related findings. The Contracting Officer is the only individual who has the authority to contractually bind the Government. The Contracting Officer may designate a Government employee to act as his authorized technical representative. Contracting Officer Representative (COR). The person has been designated as the authorized representative of the Contracting Officer acting within the limits of his/her authority. This individual shall not be authorized to award, agree to, or sign any contract or modification thereto, or in any way to obligate the payment of money by the Government. The COR advises the Contracting Officer on matters relating to this contract, verifies completion of the work, certifies invoices related to completed work, and ensures compliance with all provisions of the contract. Corrective Action. Action taken by the Contractor to correct a deficiency and identify the cause(s) of the deficiency. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. Work Day. The number of hours per day the Contractor provides services in accordance with the contract. 2.2 Acronyms: CBI Compliance and Business Integrity COR Contracting Officer Representative IT Information Technology PWS Performance Work Statement QASP Quality Assurance Surveillance Plan VA Veterans Affairs Section 3: Government Furnished Property, Equipment, and Services There is no GFE/GFI for this planned procurement. Section 4: Contractor Furnished Items and Services The Contractor shall provide all personnel necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents. Section 5: Specific Tasks The vendor will provide patients approved by the Cardiology Section, Medical Service with appropriate monitors for cardiac monitoring. Cardiac event monitors can be simple or complex; complex monitors known as Ambulatory Cardiac Telemetry (ACT). This service will include a 24/7 telephone patient hotline for patient s concerns or questions. Following the use by the patient, the vendor will provide the Cardiology Section with a report based on the data recorded on the devices. The VA will assume no liability for equipment and the Contractor shall provide all monitoring accessories/equipment. The contractor will respond immediately to the Cardiology providers when clinical criteria, established by the Cardiology Section, are met. The Contractor will provide IT support for their reporting. The Contractor shall furnish all equipment including monitors and make tracings available to the Cincinnati VA Medical Center 24 hours per day, via electronic methods retrievable tough the vendor s website by users with required access/password. Patient Enrollment: Contractor will provide means of online patient enrollment for the Cardiac Event Monitor patient services. Patient identifiers must include, at a minimum, first and last name, and date of birth. The VA Medical Center will provide this information to the company along with the diagnostic code, type of monitor, and provider information. Social security number is not used the telephone number and last two numbers of the zip code are used for identification purposes. The contractor shall provide on-line access to database for Cardiology providers and the EKG lab. Complete and clear instructions are to be included with every monitor. Ability for monitors to be mailed directly to the patient from the vendor and an inventory, of 20 monitors, maintained at Medical Center. All necessary supplies and accessories in monitor package shall include, but not limited to, instructions, electrodes, batteries, and diaries. All monitors shall be issued with Postage Paid envelope for monitor return Report Management: Tracings are monitored by trained personnel and overseen by a Cardiologist who specialize in rhythm monitoring. Invoices are to be submitted no later than 30 days after the end of testing. Urgent/Emergent Notification: See Task Below. 5.1 Tasks and Standards for Each: Tasks required under this PWS. Delivery s (Cincinnati VA Medical Center) As needed Delivery s (Direct to Patient) When Ordered Cleaning As needed Maintenance As needed Inventory Weekly Online/electronical monitoring Constant (24/7, Year Round) Registration (online) Constant (24/7, Year Round) Notifications As needed Notifications (Emergency) Constant (24/7, Year Round) Reports Weekly Delivery s (Cincinnati VA Medical Center): Delivery s shall be made on an as needed to basis to keep the inventory s equal with what is agreed upon in the contract. Delivery s (Direct to Patient): Delivery s, made via the mail system, shall be shipped within 48 hours of the order being placed for each patient. Cleaning: When conducting the weekly inventory inspection, the vendor shall clean any equipment that is not in its original packaging and exposed. This shall be performed by the use of disinfecting wipes (provided by the contractor). Maintenance: All maintenance shall be performed by and at the cost of the contractor. No maintenance request shall go uncompleted for longer than 48 hours after the request is submitted. Inventory: Will be completed weekly, but no sooner than 5 days (120 hours) after the last inventory was taken. Inventories should include total amount of equipment needed and any cleaning or maintenance as needed. A copy of the inventory will be given to the COR or assigned individual once completed. Online/electronical monitoring: Will be available 24 hours a day for the duration of the contract. Registration (online): Will be available 24 hours a day for the duration of the contract. Notifications: The vendor shall notify the COR when orders have been shipped (either to the facility or to individual customers, via mail. Notifications (Emergency): All monitoring emergency notifications shall be reported to the patient s doctor within 15 minutes of the occurrence. If the doctor cannot be reached, then the Emergency Room at the Cincinnati VA Medical Center will be contacted. Reports: Included, but not limited to: Weekly inventory reports that account for amount of items in stock and condition of those items Please include any scheduled maintenance that is to be completed and planned delivers if applicable. The contractor shall provide a report at the end of every 20 working day period (4 weeks) that s includes: Shipments of contractual items to both the facility and to individual patients. How many orders where received and when they were shipped. The recorded response times for emergency notifications. How many people have registered tough the online registration site. Also, include any information that affects the care of the VA s patients (back orders (parts, units, system glitches, etc) 5.2 Contractor Personnel The contractor or representative shall be available during normal duty hours to respond by telephone or meet within thirty 3 hours of notification by the COR or CO. Online support and monitoring staff shall be available 24 hours a day for the duration of the contact. The contractor s employees shall be fluent in English and shall be able to read, write, speak, understand and communicate effectively in English. Prior to beginning performance under this contract, the Contractor shall provide the following: All contractor employees and subcontractors under this contract are required to complete the HIPPA Privacy Awareness Training Course annually. Contractors must provide signed certifications of completion to the COR before the begin date of performance and yearly before any options are exercised. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). List of employees that will be performing under the contract. The Contractor shall notify the COR in writing whenever there is a change of personnel. The Contractor is responsible for compliance with all required reports and equipment covered under this contract. The Contractor shall also be responsible for adhering to all requirements under the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to contractor employees during performance of their daily duties. 5.3 Building Security. When an employee conducts an onsite inventory or plans to have items delivered or conduct maintenance they shall contact the COR or the CO and notify them of the time and date. 5.4 Interference to Normal Function The Contractor shall delay or interrupt their work at any time to avoid interference with patient care procedures and the normal function of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. Section 6: Quality Assurance Surveillance Plan To evaluate contractor performance and ensure quality of work provided by the contractor, the COR will conduct weekly inspections of required inventory covered under the contract. The COR will also contact two patients every 4 weeks to ensure the equipment and the online registration is working and compliant with the contract guidelines.
VA25017Q0293
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
Award Notice 1/1
2/13/17, 12:31 PM
5
1
Mod #
Description
ReasonForModification
Federal Obligation
Date
P00001
CARDIAC MONITORING SERVICES FOR THE CINCINNATI VAMC.
Change Order
$6.2k
4/15/18
Not listed
CARDIAC MONITORING SERVICES FOR THE CINCINNATI VAMC.
Not listed
$35.4k
4/24/17