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All Federal Contract Awards
Delivery Order VA24514A0104-VA24515E3273
Award Date
4/1/15
Potential Completion Date
3/31/20
Potential Value
$113K
Overview
Contacts
Activity
1
Transactions
1
Subawards
Opportunity Stack
Similar Awards
Federal Agency
Veterans Integrated Service Network 5
Awardee
P-B Health Homecare Agency Inc. GMNBNWEFND61
Ultimate Awardee
Not listed
NAICS Category
621610 - Home Health Care Services
PSC Category
Q506 - Medical- Geriatric
Federal Contract Vehicle
Not listed
Set-Aside Type
No Set-Aside Used
Extent Competed
Not Competed
Major Defense Program
Not listed
Pricing Type
Firm Fixed Price
Place of Performance
Baltimore, MD 21218, USA
Solicitation Procedures
Only One Source
Number Of Offers Received
1
Legislative Mandate
Not listed
National Interest Action
Not listed
Research Type
Not listed
Primary Consortia Member
Not listed
Similar Awards
Not listed
VA24514A0104
Basic Ordering Agreement
VA24514A0104-VA24515E3273
Delivery Order
Description
EXPRESS REPORT: 3RD QUARTER POSTING
Posted 8/21/15
5
1
Name
Description
Solicitation Number
FederalAgency
Type
PostedDate
Intent to Sole Source Home Health Aide
Added: Apr 01, 2015 12:25 pm DEPARTMENT OF VETERANS AFFAIRS Justification and Approval For Other Than Full and Open Competition 1. Contracting Activity: Department of Veterans Affairs, VISN 05, VA Medical Center Department of Veterans Affairs, VISN 05, NCO Medical Sharing, Baltimore, MD 21201 and Perry Point, MD 21902. Agency: Capital Health Care Associates Inc. Home Services of Maryland, Justification and Approval for Other than Full and Open Competition. Funding source is 1358. 2. Nature and/or Description of the Action Being Processed: Pursuant to FAR 6.302-1 and 41 U.S.C. 253(c) (1), the VA has a requirement which can only be reasonably met by a single supplier. This action is to establish a new Basic Ordering Agreement with current contractor PB Health Home Care Agency Inc. services at this time may be deemed to be available only from the original source in the case of a follow on contract, when it is likely that an award to another source would result in unacceptable delays in fulfilling the agency's requirement and substantial duplication of cost to the Government that is not expected to be recovered tough competition. The Baltimore, Perry Point VA Medical Center (PP/ Baltimore VAMHCS) anticipates entering into a sole source acquisition negotiation for eligible Veterans to "continue" receiving Homemaker Home Health Aide (H/HHA) services located in MD. PB Health Home Care Agency Inc. is currently supporting the VAMHCS by providing services to Veterans which would otherwise require nursing home placement. H/HHA services will be furnished to Veterans in the community for whom such care is specifically authorized by the Baltimore/Perry Point VAMHCS. Provided services include Registered Nurse and Case Manager Services to VA Veteran patients. The government anticipates awarding a Basic Ordering Agreement, in accordance with FAR 16.703. A binding contract will be formed in accordance with the terms and conditions of the BOA, when the Department of Veterans Affairs (VA) agrees non-VA services are required and the contractor agrees to accept the patient and provide direct patient care services. Upon acceptance by the Contractor of beneficiaries of VA, all clauses and terms and conditions of the BOA shall apply and become a part of the resultant contract during such time as the VA patient remains in the contractor care at the expense of VA. 3. Description of Supplies/Services Required to Meet the Agency's Needs: A Sole source award will be made to PB Health Home Care Agency Inc. Home Health Aide for continuous services to Veterans and eligible beneficiaries. PB Health Home Care Agency Inc., hereafter referred to as "H/HHA" will provide care to include: activities of daily living, instrumental activities of daily living, homemaker services, home health aide services, personal care services, and respite care. It is our goal to meet and maintain the healthcare needs and promote maximum wellbeing of our Veterans. A break in continuity of care to our Veterans would prove detrimental and "negatively" impact the quality of life for this aged Veteran population who require critical assisted services and supportive environment. This Basic Ordering Agreement cost estimate is as follow: (1)-OneYear Cost Estimate: $558,200.00 Period of Performance Annual Amount Annual Increase Increase Amount Annual Estimate Base Period $558,200.00 N/A N/A $558,200.00 " COR's IGCE: $558,200.00 Contracting Officer's (CO) Cost Estimate: Placements will be made in contract facilities based on availability of facilities and the desires of the Veterans and their respective families. Because it is impossible to determine actual usage of any particular contract facility; the VA uses Basic Ordering Agreements with no guaranteed minimums. However, based on a typical usage 1 Veteran for 10 hours per week, a reasonable estimate for the value of any particular contract would be around $13,860.00 per year ( Avg. 10 hours per week x$27.00 hourly rate, plus initial/monthly assessments + $995.00 yearly) with few agencies experiencing authorized Veteran census in excess of 30+ per year. Hourly rates may change depending on negotiated terms based on the LUPA Rate. Five-(5) Year estimate: $69,300.00 for one-(1) HHA assigned Veteran. 4. Implemented by FAR 6.302-1. The specific paragraph must be cited. Most likely, only the -1 or -2 authorities will be cited. Please be aware that failure to adequately plan for future requirements does not constitute appropriate use of the unusual and compelling urgency statutory authority. (x ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Veterans with long term psychiatric conditions or organic brain dysfunctions would likely experience a decline in functioning or experience an exacerbation in their level of functioning mentally, emotionally, and physically from a disruption or change in vendor. A decrease in stability could potentially lead to irreversible harm or even death. (Note: stability with respect to such medical treatment as may be necessary to assure, within reasonable medical probability that no material deterioration of the condition is likely to result from or occur during the transfer of an individual from a vendor). Consistency in their therapeutic milieu is warranted. The primary goal is to maintain or restore the Veteran to the highest attainable level of health and well-being, thus Veteran treatment should be focused on stabilizing symptoms as much as possible. The benefit of a supportive environment would serve both veterans and their caregivers. A break in the continuity of care to our Veterans would prove detrimental and negatively impact the wellbeing of the aged Veteran population who require assisted services and a supportive environment. Recompeting for these services would result in a change in services to the existing Veterans who already are enrolled and have been receiving services based on medical necessity, for years. PB Health Home Care Agency Inc. is a premier Home health Aide agency who has proven to have superb care quality and dependability with our Veterans. PB Health Home Care Agency Inc. meets our expectations on the geographic coverage area of Cecil and Harford counties. The primary goal of the VAMC is to maintain or restore the Veterans to the highest level of well-being, while assisting Veterans and their families in their daily tasks, as well as to help keep the Veterans at home as opposed to a nursing home. Therefore, changing Home Health Aide agencies at this time is not in the best interest to the Veterans and the government. Discontinuation of the current contract services will cause an unacceptable delay in fulfilling the agency's requirement for Veteran support and cause substantial duplication of cost to the Government that is not expected to be recovered tough competition. The current facility have and will continue to meet all state licensing requirements including the state requirement pertaining to level of medical liability insurance. 6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A notice of Intent to sole source will be published on FedBizOpps. 7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: In order to determine whether the contractor's proposed price is fair and reasonable, the Contract Specialist will review the proposed rates against VHA Benchmark rates. If the contractor's proposed price appears to be questionable for reasonableness, a justification from the contractor will be required in order to determine whether the proposed price is fair and reasonable before award. 8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Research was conducted on a limited basis due to the limitation of the geographic area. Research was conducted to establish H/HHA contract services located toughout the local VA's catchment area to provide homemaker services to Veterans near or as near as possible to family or friends. Market research for future agreements is dependent on the needs of the patient's population in the catchment area and resource availability of the VA Medical Center. The objective is to maximize patient care while maintaining compliance with VA regulations. 9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Continuing service is critical to Veterans to sustain a quality of life at an acceptable level. 10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Not Applicable for this requirement. 11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The Contracting Office has identified ways to improve and increase competition for the medical services in areas where competition can be considered. Approval not to compete does require VA Director and Chief of Staff approval prior to acquiring the medical services. The procurement action will be posted to the Government Point of Entry. Any responses will be referred to the GEC coordinator for future consideration and market research of source availability.
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5
Award Notice 1/1
4/1/15, 12:25 PM
5
1
Mod #
Description
ReasonForModification
Federal Obligation
Date
Not listed
EXPRESS REPORT: 3RD QUARTER POSTING
Not listed
$113.5k
8/21/15