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All Federal Contract Awards
Delivery Order HSFEHQ08D1145-HSFEHQ08J0002
Award Date
9/30/08
Potential Completion Date
11/30/09
Potential Value
$27M
Overview
Contacts
Activity
1
Transactions
1
Subawards
Opportunity Stack
Similar Awards
Funding Federal Agency
Not listed
Contracting Federal Agency
FEMA Incident Support Section
Awardee
TL Industries, Inc. MJ4CA4V9DWJ5
Ultimate Awardee
Not listed
NAICS Category
321991 - Manufactured Home (Mobile Home) Manufacturing
PSC Category
9999 - Miscellaneous Items
Set-Aside Type
No Set-Aside Used
Federal Contract Vehicle
Not listed
Extent Competed
Full and Open Competition after exclusion of sources
Major Defense Program
Not listed
Pricing Type
Firm Fixed Price
Place of Performance
Elkhart, IN 46514, USA
Solicitation Procedures
Negotiated Proposal / Quote
Number Of Offers Received
1
Legislative Mandate
Not listed
National Interest Action
Not listed
Research Type
Not listed
Primary Consortia Member
Not listed
HSFEHQ08D1145
Indefinite Delivery Contract
HSFEHQ08D1145-HSFEHQ08J0002
Delivery Order
Description
INTIAL ORDER OF 100 UNITS FOR 2 BEDROOM PARK MODEL PROCUREMENT
Posted 9/30/08
5
1
Name
Description
Solicitation Number
FederalAgency
Type
PostedDate
Two Bedroom Park Model Manufactured Homes
Added: Apr 04, 2008 6:54 pm THIS IS A SOURCES SOUGHT NOTICE ONLY. The U. S. Department of Homeland Security/ Federal Emergency Management Agency is considering whether or not to set-aside an acquisition for Historically Underutilized Business Zone (HUBZone), Service Disabled Veteran Owned Small Business or Small Business concerns. The estimated magnitude of this project is $2,500,000. The applicable North American Industry Classification System (NAICS) for this acquisition is 321991. The estimated time for completion is between 60 days - 2 years. The solicitation, when issued, will be formatted as a Request for Proposal (RFP) in accordance with the requirements designated by FAR 12.204. Offorers must be able to perform in accordance with the product specifications. Offerors must demonstrate their commitment and ability to manufacture, test and deliver up to 100 2 Bedroom Park Models within 60 days from the date of the award; and similarity demonstrate the capability to provide a maximum of up to 1,900 in the time allowed by FEMA. Offerors must be able to ensure that the materials used during construction reduce the levels of formaldehyde emission. Offerors must meet HUD and local standards which are included in the specifications. All construction will be required to have each production unit tested by a licensed/certified technician. Passing this test will be a condition of acceptance. Please see the "IAQ Screening Testing Procedures for FEMA Temporary Housing" below. At the present time, the acquisition is expected to be issued under full and open competition procedures. However, in accordance with FAR19.502, if your firm is a certified HUBZone, a Service Disabled Veteran Owned Small Business or a Small Business and intend to submit an offer on this acquisition, please respond by e-mail Shellee Dinkins at Shellee.Dinkins@dhs.gov and Michelle Calhoun at Michelle.Calhoun@dhs.gov. In your response, please include the following: (1) a positive statement of your intention to submit an offer for this acquisition as a prime contractor and (2) evidence of your experience in work similar in type and scope in the last five years, including contract numbers, project titles, dollar amounts, points of contact and telephone numbers, indication whether prime or subcontractor. Your response is requested by April 9, 2008. A decision on whether this will be pursued as a Historically Underutilized Business Zone (HUBZone), a Service Disabled Veteran Owned Small Business, a Small Business or on an unrestricted basis will be posted on the FedBizOpps website at https://www.fbo.gov. This request is for information and planning purposes and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. No basis for claim against the Government shall arise as a result from a response to this Sources Sought or Government use of any information provided. Two Bedroom Park Model Specification General Park model homes being procured under this contract are for the purpose of providing temporary housing during a Presidential declared disaster. The units are subject to continuous road travel, multiple installations and deactivations, and various weather conditions. All units shall be built identical with the same materials. The standards shall not be considered restrictive in that the supplier may provide “equal or better” units, maintaining all required code compliance, considering that the competitive price and delivery requirements can be met . The construction and outfitting standards identify minimum square footage of living space, floor plan configuration, finishes, furnishing and environmental living conditions necessary to provide emergency housing for disaster relief operations. All exterior openings such as windows, doors, drain pipes; etc… will be caulked with a clear, non-hardening weatherproof sealant to prevent air and moisture penetration. All units shall emit limited or no detectable levels of formaldehyde. The total air exchange rate of the unit shall be a minimum 0.35. Once constructed, the unit’s formaldehyde emission level shall be less than 0.016 ppm during initial testing period prior to delivery from manufacturing plant. No Luan, MDF, Vinyl Gypsum or products which contain urea-formaldehyde will be allowed. An independent third party inspector provided by Manufacturer, approved by the Government, WILL certify and present the Federal Emergency Management Agency with a document demonstrating compliance with this level. Testing WILL be conducted for each unit, following the Indoor Air Quality Statement of Work, at the manufacturing plant prior to leaving the plant or providers staging yard. If the unit fails to meet the standard, the provider is responsible for any expenses, including retesting, to resolve the issue. Quality of Construction The specifications establish the minimum standards for park model home construction and outfitting to meet FEMA contract requirements. All units must include new furnishings and appliances. The manufacturer shall design and construct all units under this contract within a commercial grade quality of workmanship. The park model homes procured under these specifications shall, at a minimum, meet the design and construction requirements established in the latest version of the American National Standards Institute (ANSI) A119.5 Standard for Park Trailers or the appropriate Recreational Park Trailer Industry Association (RPTIA) compliance and inspections. Note: These homes will be required to be built to all national safety and fire codes. These homes are intended and shall be built to live in continuously for a minimum of eighteen (18) months as temporary housing. Zoning Requirements. Structural design to be incorporated into each unit. (HUD requirement) Roof Load Zone: Use as Guidance: RPTIA compliance and inspection or ANSI equivalent to HUD: Middle Thermal Zone: Use as Guidance: RPTIA compliance and inspection or ANSI equivalent to HUD 3 Wind Zone: Use as Guidance: RPTIA compliance and inspection or ANSI equivalent to HUD 3 Size and Configuration Type: FEMA Park Model (No Lofts/Slide Outs) Exterior Length: 32 ft (Minimum) Exterior Width: 10 ft (Minimum) Electrical System: – AMPS - 125 Amp Electrical Service. Shall be hard wired. Electrical System: – Volts - 120/240 V Furnishing and Storage: Fully - Each living room area will be furnished with one (1) sofa bed. Furnishings shall be the manufacturers standard for functional quality (provides usability, comfort and minimum maintenance). All furniture shall remain in packaging. All furniture shall be upright and bunched against the front wall of the room or area it services. Tape shall not be used to secure furniture. When put in place, furnishings shall not obstruct accessible routes providing circulation to spaces and rooms within the unit unless they can be folded or retracted to a wall. Outside storage shall lock from the outside and inside. Please note previous emission requirements. Dining Room Table: A dining table with seating for four people shall be provided. The dining table shall be movable on wheels or casters. Please note previous emission requirements. Bedrooms:2 Bedrooms (fully furnished) Each unit must sleep 4-6 people. The bedrooms must be furnished with the appropriate bedding. The master bedroom must be furnished with one full-sized bed. The second bedroom must have two twin-sized beds arranged as bunk beds. Bunk Beds Shall follow 16 CFR 1513. Bunk Beds shall follow all safety guidelines and include guard rails. Each bedroom shall have a closet. Please note previous emission requirements. Batoom 1 - Including a Shower. Please note previous emission requirements. Refrigerator Yes -14.5 cu. f. frost-free refrigerators with freezer. 100% of refrigerator and 50% of freezer must be a maximum of 54” above the floor. Must be able to be opened from the inside for safety concerns. Range and Oven Yes – minimum 20" self cleaning electric cooking range with a thermostatically controlled oven, and a lighted, power-vented range hood (one-piece construction). Locate controls for ranges, burners and vents to avoid reaching across burners. Self cleaning oven with insulation on all sides to prevent excessive heat exposure. Washer Capacity Yes (washer not included). Dryer Capacity Yes (dryer not included). Air Conditioner Yes, electric, central air. Supply ducts shall be located in the ceiling. Note: The appropriate A/C unit must be included with the unit, by the park model home by the company the unit is purchased from. Window units are not acceptable. Must be appropriate central air unit for the park model. Must be usable with furnace and on the same system. (Reference ASHRAE Handbook or appropriate document). Must show testing documentation demonstrating unit can effectively cool unit an average of 70 degrees Faenheit in hot/humid climates as well as northern climates. Thermostat shall be digital and automatic. Furnace The unit will be equipped with an electric furnace capable of maintaining an average of 75 degrees Faenheit temperature. The unit must have ceiling ducted heat with a wired thermostat. Must show testing documentation demonstrating unit can effectively heat unit in hot/humid climates as well as northern climates. Microwave Yes - Each unit will have a minimum 1.2 cu. ft microwave with child lock. Water Heater Yes, Electric, 20 Gal Exterior Covering Vinyl siding or similar (Color: white or off-white). Unit siding shall be the manufacturer’s standard full siding materials which meet the recommended wind loads. Floor Plan Each home will have the following basic floor plan. The layout shall consist of: • Bedroom Size: 11’x 7’5” Approximate • Living Room/Dining Room/Kitchen • Batoom • Bedroom Size: 11’x 7’ 9” Approximate • Shall have a maximum of 399 square feet. Note: All interior doors shall provide a 32” clear opening. Unit must have underbody protection to prevent rodents. Coatings All exposed surfaces of the entire frame, shall be completely coated after welding. This coating must be waterproof. This does not apply to the serial number. The serial number shall be painted with rust resistant black paint. Exterior Walls The exterior wall framing (studs) shall be a minimal 2”x 4” nominal at 16”o.c. and secured to the top and bottom plate. Side Walls shall be bolted to the Floor with 5/16” x 6 – ½” bolts at each outrigger. The exterior walls shall be insulated with flame retardant insulation. All exterior openings such as windows, doors, drain pipes; etc… shall be caulked to prevent air and moisture penetration. Use a minimum R-11 rated insulation. Please note previous emission requirements Interior Walls All interior walls will be framed (studded) with minimum 2” x 4” nominal lumber spaced on 16” O.C. Use a minimum R-11 rated insulation. Please note previous emission requirements Floor Decking The floor decking shall be composed of minimum 23/32” plywood thick panels. Long edges of the panel shall be tongue and groove with 2”x 6” 16" O.C. floor joists. The decking should be placed perpendicular to the joist length. All plywood must be installed tongue and groove and secured in such a manner that the plywood ends terminate on structural members for proper securing. Please note previous emission requirements Floor Joists The floor joists shall be minimum 2” x 6” nominal O.C. and run transverse to the length of the unit. Floor joists shall be spaced sixteen (16”) O.C. and splicing of the floor joists is not acceptable. A 2” x 6” nominal rim member shall be installed to enclose the floor perimeter. Floor and ceiling Floor and ceiling cavities will be insulated with flame retardant, insulation having a minimum R rating of 11. 5/8" Tongue & Groove Plywood. The Tongue & Groove Plywood Floor is attached to the Frame and Screwed every 5 Inches. Roof Trusses Roof trusses shall be installed the entire length of the home on 16” centers and each must align with an exterior wall stud. The roof trusses shall not be cut for the passage of any electrical, plumbing, and/or mechanical system. Exterior roof coverings shall be a minimum wind zone 3. Axles Shall have a minimum of 3 new axles. No refurbished axles. MUST BE NEW. Must be able to handle multiple transports. Main Frame The main frame of the unit will be a minimum 8” steel I Beam. The manufacturer shall provide and install tapered outriggers (minimum twelve gauge) with outriggers 9” to 24” nominal O.C. attached to the main frame. The frame shall be secured to the floor joist system and the frame alignment shall be maintained by installing appropriate steel fasteners and lag bolts at every floor joist. Please note previous emission requirements. Tires and Rims All tires and rims shall be new and free of defects. Tires shall be above industry standard. Rim clamps, bolts, nuts or other related tire-mounting hardware must be new. Windows (Egress window) All windows shall have approved child resistant mini-blinds installed. The minimum size will be approximately 30" x 54"and be listed and labeled for use as an egress window with operating instructions affixed to each window. Screens shall be held in place during transit with a removable, reusable, non-corrosive, shipping clip(s). Tape or other temporary securing methods shall not be utilized to secure screens. Maximum U factor 0.36; no shutters. Interior Covering Wall and Ceiling Coverings shall be the manufacturer’s standard materials and neutral colors. Please note previous emission requirements. Floor covering Materials which meet or exceed industry standard, is required in the kitchen, batoom, utility, and water heater compartments. Openings in floor spaces shall not exceed 1/2” in any direction. Please note previous emission requirements. Phone and Cable Television Jack: FEMA prefers to have a television jack installed in the living room. Telephone jack: FEMA prefers to have a telephone jack installed in the living room and master bedroom. Cable Jack in Living Room. Interior Receptacles and Switches/ Interior Lighting Fixtures Electrical receptacles will be installed at convenient locations toughout the unit. Receptacles located near or in wet areas must be protected with ground fault interrupter protection. In Living room, please provide an electrical receptacle for TTY next to the living room phone jack. CFL bulb equivalent to 60 watt bulb installed. No Glass is Permitted for lighting fixtures. Smoke Detectors/NOAA Weather Radio. Each unit will have hard-wired smoke detectors with a strobe component (with battery back-up included). Smoke detectors shall be equipped with push-button testing devices. Provide a smoke detector in each bedroom and in the living room/kitchen area. Each home will be equipped NOAA weather radio in each Bedroom. The NOAA radio should be placed on a separate electrical circuit and require the use of a battery as a secondary power source in the event of a power failure. The wiring circuit for the NOAA radio should not include any switches between the over current protection device and the radio and should not be protected by a ground fault circuit interrupter. Shall be equipped with a strobe component. Fire Extinguisher Each home will be equipped with a five-pound A-B-C type fire extinguisher and a mounting bracket. The mounting bracket will be secured to a wall stud in the kitchen area near the exit. The bracket shall be mounted 48 in. max. above the finished floor surface. Hurricane Straps Each unit will include a minimum of tee full wrap hurricane straps providing tie-down from at least 6 points. All vertical and diagonal tie straps must be coated with zinc or other approved galvanic protection that provides at least .60 ounces per square foot of surface coating on all exposed sides. The anchor straps shall not be spliced. Exterior Door Industry standard with R3.5 rated insulation. Shall be constructed to not allow moisture entering the unit. The unit must have two-doors, opening from opposite hinges. Front door shall provide a clear opening of 32”. The door shall have lever hardware and shall swing outward. The difference in height between the outside landing surface and the top of the teshold shall not exceed ½”. Shall have an easy to grasp with one hand and does not require tight grasping, tight pinching, or twisting of the wrist to operate. Dead-bolt locks on accessible doors must be no higher than 48” above the floor. Dead bolt locks shall use a dedicated key, separate from passage lock. Please note previous emission requirements. Batoom The batoom shall also have the manufacturer’s standard vanity with lavatory, medicine cabinet with mirror and accessories (paper holder, towel bars/hooks). All interior plumbing must be assembled. Please note previous emission requirements. Lavatory and Kitchen Sink Lavatories, sinks and countertops supporting them shall be wall-supported. Provide easily removable base cabinets with finished floors and walls beneath. Kitchen sink shall have a spray nozzle, minimum 12” extension. Please note previous emission requirements Shower Batoom shall have a roll in shower (30”x 60”) unit installed to manufacturer’s standard. The fixture will be provided with a curtain rod, shower curtain and curtain hooks. The shower must have a non-skid surface. Showers shall be roll-in type. All showers shall have seats. Seats in roll-in showers shall be secured to the short wall perpendicular to the control wall and shall be of a folding type. Seat shall have a height of 17” to 19”. The seat shall be a folding type and shall be installed on the side wall adjacent to the controls. The top of the seat shall be 17 inches (430 mm) minimum and 19 inches (485 mm) maximum above the batoom finish floor. Please note previous emission requirements. Plumbing Controls and Faucet Assemblies All faucet assemblies shall be of the dual shutoff valve type. Commode Industry standard. Pocket Door Hardware Handle on both sides of door shall extend 2” from door surface. Shall have 1.5” clearance on each side of handle. Kitchen Appliances Kitchen appliances must not be obstructed by furnishings. Locate controls for ranges, burners and vents to avoid reaching across burners. Provide a self-cleaning oven with insulation on all sides to prevent excessive heat exposure. Shall be energy star rated. Transport Readiness The manufacturer and/or supplier of park model homes shall ready the units for transport to the designated staging area and/or installation site. Each unit must be able to be shipped via road or by rail. Road Ready Condition The units must be in transportable and road ready condition when received at staging. Units that are not in a transportable and road ready condition (such as flat tires, damaged axles, etc) will not be considered acceptable. Miscellaneous FEMA Acceptance 1. An onsite, inspection may occur at any time during the manufacturing process. In process inspections shall be accomplished in accordance with Clause 52.246-2 Inspection of Supplies—Fixed-Price. 2. Pre-Delivery Inspection – a. A Pre-Delivery Inspection each unit shall occur prior to delivery of the unit. Final Inspection shall consist of a review of any documentation generated about the unit during the manufacturing process, a physical inspection of the unit and review of all required documentation associated with the unit. b. The Government shall complete the entire Pre-Delivery Inspection process before reporting results to the Contractor. c. The Pre-Delivery Inspection report shall be recorded as either compliant or non-compliant. d. Compliant units shall be ready for issue, with the exception of very few, easily correctable problems. The Contractor shall have 24 hours to correct these problems. If the problems are not corrected within 24 hours, the unit shall be deemed non-compliant. Inspection of these minor problems shall be limited to the specific problems noted during the Pre-Delivery Inspection. e. Non-compliant units shall either be brought into a compliant status within 48 hours of completion of the Pre-Delivery Inspection, or shall be removed from the inspection point by the contractor. Non-compliant units removed from the inspection point may be brought into compliance at another site and re-submitted for full Pre-Delivery Inspection. Any transportation or rework necessary to make the unit compliant shall be accomplished at no additional cost to the Government. f. Re-inspection of non-compliant units shall consist of the entire Pre-Delivery Inspection procedure. 3. Indoor Air Quality Testing: a. Upon completion of the Pre-Delivery Inspection, an Indoor Air Quality test shall be conducted in accordance with the Indoor Air Quality Test procedure. b. The Contractor shall prepare the unit for the Indoor Air Quality Test. These reparations shall include all actions for the 14 day pre-test period. c. The Contractor shall cooperate with Inspector who shall conduct the Indoor Air Quality Test. d. Upon completion of the Indoor Air Quality test, the Inspector shall provide both the Government and the Contractor a copy of the test results. 4. Final Inspection and Acceptance: a. Final Inspection and Acceptance shall occur at the point of delivery. b. Final Inspection may be a comprehensive as needed to verify compliance of the unit, but as a minimum shall consisted of a documentation review and inspection for any damage incurred during shipment. c. If the shipment from the Contractor’s facility to either a Staging area or installation area is to be accomplished by other than the Contractor, then the conforming Pre-Delivery Inspection and acceptable Indoor Air Quality Test shall be the basis for the Final Inspection. d. Units found to be non-compliant during the Final Inspection shall either be brought into a compliant status within 48 hours of completion of the Final Inspection, or shall be removed from the inspection point by the contractor. Non-compliant units removed from the delivery point may be brought into compliance at another site and re-submitted for full Pre-Delivery Inspection. Any transportation or rework necessary to make the unit compliant shall be accomplished at no additional cost to the Government.e. Acceptance shall be after acceptable completion of the Final Inspection. 5. Documentation: The contractor must provide the government a copy of all shipping documents showing Contractor’s name and Contract number. Miscellaneous Master Keys The unit manufacturer or supplier shall furnish 3 sets of keys for homes procured. Master keys shall be provided and packaged separately, with an identification number on the key, bar code number or VIN. The master keys must be received with or prior to delivering the first unit. Warranty The company the unit is purchased from will be FEMA’s point-of-contact (POC) for all warranties; this includes the actual unit, A/C, furnace, water heater, and all furnishings and appliances. The company will supply a POC for normal duty hours and after-hours. Certificates of Origin The certificate of origin must be provided for each unit. The certificate of origin must accompany the invoice. Manufacturer’s Installation Manual Manufacturer’s installation guideline and technical data for installation of the unit shall be provided in a packet stored in a readily locatable area within the unit and a copy needs to be provided to the FEMA designated address within 48 hours of award of this contract. Unit Floor Plan The manufacturer shall provide a complete set of floor plans at time of bid to allow adequate/reasonable time for floor plans to be considered for approval by FEMA and other parties involved. The floor plan includes electrical, plumbing and O.C. diagrams. Must be received with bid. Delivery Schedule The vendor must provide a delivery schedule for the units ordered. The contractor must at a minimum meet their projected delivery schedule or FEMA may exercise the right to purchase additional units from other sources and subtract that amount or the remaining portion of the order outside the guaranteed minimum. Also, FEMA may exercise the right to collect a per unit/per day penalty. Company Commitment The company (vendor and/or manufacturer) must demonstrate the capacity to support this mission and delivery schedules. If the company is supporting other FEMA disasters the company must also demonstrate the plan for continuing to support those disasters as well, include meeting those delivery schedules. Also, the vendor must have a representative and/or technician at the delivery locations as well as an area to prepare the units for acceptance. FEMA is not obligated to provide an area for this purpose. Unit Barcode All units must have a UPC bar code on the front left side of the unit and inside the unit under the unit data sheet. Barcode shall end with the letter R. Unit designated number All units must have a unit designation number. The “designated number” is: • Approximately 3 to 4 inches high black colored numbers and should be visible form the street. • Located on the left front corner of the unit when facing the unit. • Approximately tee feet high from the bottom of the unit. • Consists of the contract number and the sequence number of the unit on the specific contract. Example 3025-0015 which indicates the contractor number 3025 has delivered the 15th unit on this contract and has been shipped into inventory. (Note: Confirm the contract number with FEMA prior to using). • Shall end with the letter R. IAQ SCREENING TESTING PROCEDURES FOR FEMA TEMPORARY HOUSING Post-Production • Each newly temporary housing unit shall be stored for a mandatory 7-day waiting period with all window, doors, vents, and other openings to the outside closed with the exception of the designed HVAC system and the HVAC system turned off (and if applicable, shut the outside air intake dampener). Interior doors in each unit, not opening to the outside of the unit, shall be open (batoom/ bedroom doors...). No material or coverings, such as aluminum foil being placed on windows, is permitted. The units shall be stored in a secure location.• After the mandatory sealed waiting period, from the 9th day to the 15th day, each temporary housing unit (THU) shall be ventilated for a mandatory 7-day period with all windows, doors, vents, and other openings to the outside closed with the exception of the designed HVAC system. The HVAC system shall be turned on set to 72 degrees Faenheit and remain on until testing. Interior doors in each unit, not opening to the outside of the unit, shall be open (batoom/ bedroom doors...). No material or coverings, such as aluminum foil being placed on windows, is permitted. The units shall be stored in a secure location. This would represent a 7 day normal living situation and the building materials off-gassing inside the unit after one week, with just the HVAC system turned on.• On the 9th to 15th day, once each morning, at the beginning of the work day, walk into each unit to set the HVAC to heat or cool (72 degrees Faenheit) than close door. This will be dependant on the predicted high temperature for the location of the testing. Once each evening, at the close of business, walk into each unit to set the HVAC to heat or cool (72 degrees Faenheit) than close door. This will be dependant on the predicted high/low temperature for the location of the units. This is to be done as necessary. If high and low is predicated to be below 72 degrees Faenheit, leave on heat or vice versa for that day. At the time of each morning/evening HVAC setting check, take a visual reading of thermostat and verify temperature is +-5 degrees Faenheit of 72 degrees Faenheit to ensure HVAC is running properly.• Following the 7-day and 14-day waiting period, day eight (8) and sixteen (16), the indoor air for each unit shall be tested. The second test shall document that the IAQ is below the required teshold limits required stated in this contract. All testing should occur only when the outside air temperature is greater than 50 degrees Faenheit and only between the hours of 7:00 a.m. – 6:00p.m. This represents the typical peak in the temperature under normal weather patterns and will demonstrate an effort was made to conduct testing during the warm/humid part of the day. This likely will generate the highest possible readings. This information shall be collected and tracked using the approved Data LOG sheet.• The IAQ testing shall be conducted by qualified third party industrial hygienists (IH) trained and experienced in conducting industrial hygiene and/or IAQ air sampling. • If the manufacturer/contractor is to provide furnishings, decorative items (e.g. curtains, wallpaper, etc.), etc., those must be installed and if any boxes are present, they must be opened/plastic removed, prior to beginning the 16 day IAQ procedure. Mattresses and sofas may remain in their sealed protective coatings. • The industrial hygienist (IH) shall determine the predisposition of each unit (e.g. manufactured a week ago and sitting in parking lot waiting for delivery and completely “sealed up”) prior to testing from observations and/or interviews with on-site production crew or supervisors. The IH shall document this information for each unit. The IH shall review/concur with the Data LOG sheet prior to testing.• The HVAC system for each unit must be turned off before testing begins, and tested within twenty-four(24) hours of power being turned off.• If any of the above steps are not followed or it is found any step was not adhered to, the seven (7) day pre-test for the unit shall be recommenced from day one (1). This is to ensure consistency.Testing Procedure • The IH shall document the conditions in which testing is performed by field notes and photographs. • The IAQ testing shall be performed for the following contaminants and recommended maximum allowable concentrations:1. Formaldehyde – Direct-reading instrumentation or Lab sampling, approved via NIOSH 2016.a. Maximum concentration – Less than 16 parts per billion (ppb) as directed by FEMA2. Total Volatile Organic Compounds (tVOCs) – ppbRAE analyzer or similar direct-reading instrumentationa. Maximum concentration – 500 micrograms per cubic meter (μg/M3)3. Particulates (PM10) – Met One Discrete Particle Counter (DPC) or similar direct-reading instrumentationa. Maximum concentration – 50 μg/M34. 4-Phenylcyclohexene (4-PCH)* – Charcoal tube media and low-flow air sampling pumpa. Maximum concentration – 6.5 μg/M3b. Still researching to determine if there is direct-reading technology to measure for this VOC similar to formaldehyde and tVOCs. This could possibly eliminate the need for laboratory analysis and longer (~1 hour) sampling times for 4-PCH. * This test is only required if carpets and fabrics with styrene butadiene rubber (SBR) latex backing material are installed as part of the base building systems.• With the exception of the 4-PCH and/or Formaldehyde, the IAQ testing shall be performed using direct-reading instrumentation which shall have a current factory calibration at time of testing and operated in accordance with the manufacturer’s specifications/recommendations. This must be an instrument which can test for all requested levels. Must be able to test for levels of Formaldehyde at a minimum of 14 ppb. The instrument shall have an accuracy rate of at least ninety (90) percent.The tests shall be collected in the general breathing zone of approximately tee to six feet from the floor and twelve inches from wall, away from any vent, for each housing unit. One test shall be taken in units with an open floor plan and sufficient air mixing, such as the main living room.• The IH shall conduct: an eight hour continuous sample will be collected in the center of the THU primary living room utilizing the National Institute Occupational Safety and Health (NIOSH) Manual of Analytical Methods (NMAM) 2016.• Samples will be collected utilizing standard industrial hygiene pumps or similar approved method, an accuracy rate of at least ninety (90) percent samples will be drawn at a flow rate of 500+/- 50 milliliters per minute and collect an appropriate sample size required by the NMAM 2016, and be placed at a height comparable to a residents breathing zone, preferably between tee (3) to six (6) feet in height.• The IH shall document the weather conditions, elevation, temperature and relative humidity in the unit, outside of the unit and at the time of each test.• At the end of each sampling day, the samples will be shipped to the designated analytical laboratory accredited by the AIHA Industrial Hygiene Accreditation.• Sample and data collection shall be completed within tee (3) to five (5) business days of work order issuance and will be submitted to the FEMA COTR at that time. IAQ Re-Testing• For any failure, subsequent flush-out procedures shall be implemented until each failed unit is retested and determined to be below the specified levels prior to occupancy once the determining factor has been identified and replaced or a determination has been made that the unit cannot be brought into compliance with the IAQ standard. Before retesting the unit, all previous procedures need to be adhered to, starting with the 14-day waiting period.• If the test is not conducted as stated above, the IH shall retest the unit following the stated protocol. If the period of time for the unit has exceeded the twenty-four (24) hours since shut down, it shall be placed in the seven (7) ventilation cycle before a retest is conducted. • Testing shall not begin before 7:00 a.m. and must end at 6:00 p.m. Reporting • The IH shall provide one report for each model/unit/type tested at the manufacturer’s facility. Each report will include a summary of the testing data, pertinent observations made by field staff, representative photograph of exterior and interior of each model/type/unit, evaluations and conclusions based upon the testing data, and recommendations. Also included will be copies of the field documentation for the testing of each model/unit/type of housing. • A copy of the Data LOG sheet shall be provided to the IH, the original Data LOG sheet shall stay with the local APO office. If the unit is transferred to a Federal/State/Local agency or transferred to an occupant, the original Data LOG sheet shall be forwarded to HQ LMD. Limitations / Qualifications • The data from the limited IAQ testing will be used as a screening assessment tool for each housing unit to determine concentrations of certain IAQ contaminants inside the units at the time the units are completed with construction and are ready for delivery to end-users. The data will only represent the airborne concentrations of the specified contaminants for the specific time and location of each sampling point. Airborne contaminant concentrations may increase or decrease after our limited screening IAQ testing within each housing unit depending upon multiple variables such as temperature, elevation, relative humidity, and outside air ventilation rates. • To determine the actual affects of poor IAQ within an environment, the assessment and testing would ideally be conducted under actual/normal operating conditions in the geographic location the unit(s) are to be located. There are multiple factors/variables that can affect the IAQ within a unit over a period of minutes, hours, days, weeks, months, and years.
HSFEHQ-08-R-0068
Federal Emergency Management Agency Recovery Section
Award Notice 1/1
4/4/08, 6:54 PM
5
1
Mod #
Description
ReasonForModification
Federal Obligation
Date
Not listed
INTIAL ORDER OF 100 UNITS FOR 2 BEDROOM PARK MODEL PROCUREMENT
Not listed
$27.1m
9/30/08