Renovate Various Rooms in all Buildings at the NIH Bethesda, MD Campus and other Satellite Locations
Added: Dec 18, 2008 10:21 am PRE-SOLICITATION NOTICE FOR MULTIPLE-AWARD - INDEFINITE DELIVERY INDEFINITE QUANTITY CONSTRUCTION CONTRACT TO RENOVATE VARIOUS ROOMS IN VARIOUS BUILDINGS AT NIH, BETHESDA CAMPUS AND OTHER SATELITE LOCATONS IN THE WASHINGTON DC AREA. On or about January 30, 2009, the Office of Acquisition (OA), Office of Research Facilities (ORF), National Institutes of Health (NIH), will post a solicitation notice for construction services to renovate various rooms in various buildings at NIH, Bethesda Campus and other Satellite locations in the Washington DC Area. The solicitation will close approximately 30 days after posting. The solicitation will be set aside for competition among Service Disabled Veterans Owned Small Businesses, and the North American Industry Classification System (NAICS) Code will be 236220 - Commercial and Institutional Building Construction. The Small Business Size is $31 million. It is anticipated that the OA, ORF will award no more than 4 Indefinite Delivery Indefinite Quantity (IDIQ) contracts from the solicitation and that the cumulative contract price shall not exceed $50 million for the base and four possible option periods if exercised. The selected contractors shall compete for each task issued against the resulting contracts. The Statement of Work is as follows: GENERAL DESCRIPTION a. The NIH seeks highly qualified contractors with the capability to perform this contract, which will include various, simultaneous task orders ranging from $10,000.00 up to $1,000,000 per task order. The selected contractors must exhibit demonstrated experience, capability and resources enabling them to plan and construct projects of comparable size and complexity, with comparable clients, and most significantly, with a demonstrated track record of performing such projects with a high degree of customer satisfaction. b. The contractor shall be responsible for, and capable of, performing all associated demolition, removal of hazardous material, and construction of projects. The contractor shall make every effort to control dust and flying debris, and protect all adjacent areas, as they will be occupied in many instances. Utility shutdowns once scheduled must be strictly adhered to, as continuity of utilities is imperative. Projects may include, but not be limited to, the following: 1) Renovation of clinical and patient care units and all related areas to include general and specialized hospital spaces, including surgical areas. 2) Renovation of laboratory spaces and all associated support areas. 3) Renovation of animal spaces and all associated support areas. These areas will be designed and constructed in strict accordance with the American Association for Accreditation for Laboratory Animal Care (AAALAC) requirements. 4) Renovation of office, administrative, public and all associated support areas. 5) Replacement, repair and relocation of both interior and exterior utility systems. 6) Parking garage repairs and alterations. •c. The Contractor shall provide all labor, supervision, tools, materials, equipment, transportation, and management necessary or incidental to provide planning, construction, repair and alterations for NIH. •d. The spaces adjacent to areas being renovated or expanded will remain occupied by NIH researchers, employees and visitors during the performance of work enabling NIH researchers' work to go forward. Construction cannot and will not be allowed to materially interfere with ongoing research activities. SCOPE OF WORK - PLANNING SERVICES 1) The Contractor shall: a. Provide input to the A-E on constructability; review the A/E's schedules and budgets and submit comments to NIH on their feasibility. b. Verify that the completed submission complies with the latest edition of the NIH Design Policy and Guidelines and applicable codes and standards in effect at the time of Notice to Proceed with the task order, and with the scope of work identified for the project. Notify NIH of any conflicts in the planning that cannot be resolved with the A-E. c. Review submissions, collect comments from all parties, and, transmit all comments to the A-E and Project Officer with a consolidation of all comments. d. Prior to start of the construction documents, advise the A/E on the availability of labor and materials within the local area. e. Provide timely advice to the A-E on cost-reducing alternatives which can be employed without impairing the overall quality level of the project. f. Provide timely advice to the A-E of any defects, conflicts, ambiguities, discrepancies, or lack of clarity in contract documents, including the use of proprietary material 2). Units of Measure. All drawings, specifications and cost estimates shall be expressed in Standard English units unless the building was constructed in metric. The "GSA Metric Design Guide (PBS-PQ260) (http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_DOCUMENT&contentId=15816&noc=T), Latest Edition", and the "Metric Guide for Federal Construction (1st edition)" (http://store.awci.org/cgi-bin/awci/product?;28); shall be used as guidance on how drawings, specifications, and other elements of metric implementation are to be performed. 3) Applicable Criteria. All documents prepared under this contract shall comply with the latest edition of the NIH Design Policy and Guidelines, available on the Web at http://orf.od.nih.gov/PoliciesAndGuidelines/DesignPolicy These guidelines establish the minimum level of quality and NIH-specific requirements for all design and construction projects at NIH. The minimum requirements in this document, as modified by project-specific variances, shall be thoroughly coordinated and reflected in the drawings and specifications. The Contractor shall also comply with the latest edition of all applicable national building codes and regulations. •4) Computer-Aided Drafting and Design. Drawings shall be designed using AUTOCAD Release 14 or greater. The drawing submission shall include hard copy (six full size, two half size sets) and computer files on CD (two ea.) or other specified electronic media. SCOPE OF WORK - CONSTRUCTION SERVICES Specifications will be provided to the Contractor and shall be utilized under this contract, unless otherwise directed by the Contracting Officer. a. Construction services. Construction services shall be provided in response to individual task orders. The work described herein extends beyond the conventional, single project construction concept in that it may involve the planning, scheduling, coordination, procuring, and installation of a fluctuating series of unrelated tasks. b. Work and Services. The work may vary from routine general construction to installation of complex special test laboratory systems. Tasks will involve a variety of disciplines and trades including, but not limited to, engineering, carpentry, road repair, roofing, excavation, medical gases, HVAC, interior electrical, steam fitting, millwork, plumbing, sheet metal, painting and other finishes, demolition, concrete, masonry, welding, asbestos, and other hazardous material abatement. The Contractor shall be responsible for, but not limited to, the following services: 1) Shop drawing and submittal review,2) Construction inspection and construction support,3) Project Management,4) Schedule Development,5) Construction Evaluation and Assessment of Level and Quality of Work,6) Coordination (permits, document reviews) with local, state and federal offices,7) Asbestos, lead-based paint, PCB's and hazardous waste abatement projects relative to survey, inspection, testing, abatement, disposal and cost estimating; c. Scope of Work. The construction scope of work will be defined by a written scope of work or plans and specifications. The scope of work or plans and specifications may reference the NIH Specifications, the Standard Details & References and the Update of Construction Details for New TOC Contract. When referenced, these attachments form part of the task order contract. c. Record Documents. During the progress of the job, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on contract record drawings and shall indicate, in addition to all changes and corrections, the actual location of all sub-surface utility lines. In order that the location of the lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, the record drawings shall show, by offset dimensions to two permanently fixed surface fixtures, the end of each run, and each change in direction. Valve, splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The average depth below the surface of each run shall also be recorded. At the time of final acceptance of each structure or facility involved under the contract, the Contractor shall submit to the Contracting Officer record documents as required in Section 01700 "Task Order Closeout Procedures" of the specifications. Record of Materials. The Contractor shall furnish a record of materials used in the construction upon completion of each task order. Submission of this data is a condition for final payment. Where several manufacturers' brands, types, or classes of the item listed have been used in the project, the specific areas where each item was used shall be designated. Designations shall be keyed to the areas and spaces depicted on the record drawings. Contractor's Management and Supervision. The Contractor shall provide and maintain a professional staff for the management and supervision of all task orders. The Contractor shall obtain any other services deemed necessary for effective execution of task orders. 1) Contractor Supervision. See FAR 52.236-6. 2) Office Trailer/Staging Area. Trailer and/or staging area will not be provided. Contractors shall work from their own off-site facilities. If determined necessary, a task order- specific trailer may be required and/or a staging area provided. 3) Telephones. The Contractor shall be required to provide an office and telephone manned during normal working hours. The Contractor shall be required to provide a local telephone number where a Contractor representative can be reached by the NIH for ordering work or any other purpose in connection with the work, 24 hours a day, seven (7) days a week. 4) Facsimile (FAX) Support. The Contractor shall maintain a FAX with a dedicated telephone line and number located at the local office to receive and transmit FAX messages, 24 hours a day, seven (7) days a week. 5) Communication Network. The Contractor shall provide its own computer system, including modem. NIH will provide connections from the Contractor-provided computer system to the NIH Global Network. h. Hazardous Materials. Remove, transport and dispose of hazardous wastes, in accordance with Federal, State, local activity laws, rules, and regulations; and as described in this contract, incidental to the construction project or as necessary to proceed with construction project. Refer to specifications as appropriate for specific requirements. CONTRACTOR QUALITY CONTROL (CQC) PROGRAM a. A general description of the Contractor's CQC Program shall be available for NIH review during the pre-award survey. Two copies of the complete CQC Program shall be provided to the Contracting Officer for review and approval within 30 days after award of the master contract and as changes are made thereafter. The program shall include: 1) A quality control inspection system covering all contract services. It must specify areas to be inspected on either a scheduled or unscheduled basis and include a definition of how inspections are to be conducted.2) The name(s) and qualifications of the individual(s) tasked to perform the quality control inspections, and the extent of their authority.3) A method for identifying deficiencies in the quality of services performed and taking corrective action before the level of performance becomes mandatory.4) Additional requirements as noted in Section 01400, "Quality Control", of the NIH Construction Specifications, attachment J-2. b. A file of all Quality Control Inspections, Inspection results, and any corrective action required, shall be maintained by the Contractors toughout the term of this contract. This file shall be the property of the NIH and shall be made available to the Contracting Officer within one hour of request. The file shall be turned over to the Contracting Officer within five days after completion/termination of the task order and prior to final payment. SCOPE OF WORK - DESIGN SERVICES:a. The Contractor shall provide Architectural and Engineering (A-E) Design and planning services/Program of Requirements (POR) when required. The Contractor is required to provide detailed surveying, site layout work, shop drawings, drawings and sketches, drawings detail expansion, engineering calculations, building commissioning plans, and other related work as required to properly prepare planning and POR's. The NIH will negotiate the planning fees on a project-by-project basis. The degree of work will vary depending on the complexity of individual projects. Submission: submissions and reviews shall take place at the 35%, 75%, 95% and 100% stages as identified and required by the project officer. NIH will have a period of two weeks to review and provide comments on each planning submission. The contractor shall:•· Provide input to the A/E on constructability; review the A/E's schedules and budgets and submit comments to NIH on their feasibility.•· Verify that the completed submission complies with the latest edition of the NIH Design Policy and Guidelines and applicable codes and stands in effect at the time of Notice to Proceed with the task order, and with the scope of work identified for the project. Notify NIH of any conflicts in the planning that cannot be resolved with the A/E.•· Review submissions, collect comments from all parties and transmit all comments to the A/E and project officer with a consolidated list of all comments.•· Prior to start of the construction documents advise the A/E on the availability of labor and materials within the local area.•· Provide timely advice to the A/E on cost-reducing alternative which can be employed without impairing the overall quality level of the project.•· Provide timely advice to the A/E of any defects, conflicts, ambiguities, discrepancies, or lack of clarity in contract documents including the use of proprietary material. Units of Measure: All drawings, specifications and cost estimates shall be expressed in Standard English units unless the building was constructed in metric. Applicable Criteria: All documents prepared under this contract shall comply with the latest edition of the NIH Design Policy and Guidelines available on the Web at http://orf.od.nih.gov/policiesandguidelines/designpolicy/ The guidelines establish the minimum level of quality and NIH specific requirements for all design and construction projects at NIH. The minimum requirements in this document, as modified by project-specific variances, shall be thoroughly coordinated and reflected in the drawings and specifications. The contractor shall also comply with the latest edition of all applicable national building codes and regulations. Computer-Aided Drafting and Design (CADD): Drawings shall be designed using AUTOCADD Release 14 or greater. The drawing submission shall include hard copy and computer files on the specified electronic media. Drawings shall be in compliance with the NIH CADD deliverable standards available on the web at: http://orf.od.nih.gov/policiesandguidelines/cadstandard/ Plans and Specifications. The A-E shall develop project-specific plans and specifications. Reference should be made to the maximum extent possible to the NIH Specifications, the Standard Details & References and the Update of Construction Details for New TOC Contract. For those items not covered in the NIH Specifications, the A-E shall develop the new specification using the latest version of the AIA (American Institutes of Architecture) Masterspecs® as the baseline to develop a project-specific specification. When project-specific specifications are developed, provide a hard copy and electronic file in Word with the project submission. Specification submissions shall include hard copy (six (6) ea. sets) and an electronic copy on compact disk (two (2) ea.) or other specified electronic media. Project record drawings (hear after called "as-builts) is not considered A/E planning services. "As-builts" shall be provided for every task order at no additional cost to the NIH. All drawings shall be provided on disc at close of design. Cost Estimates: provide all labor, material, supervision, coordination, equipment, transportation and any other applicable elements of cost either direct or indirect as required for full and complete execution of providing construction services for renovating and maintaining existing NIH facilities. The contractor shall supply experienced tradesmen and supervisory personnel in a mix that is appropriate with the level of work required. The contractor shall be responsible for and capable of performing all associated demolition, removal of hazardous materials and construction of projects related to but not limited to the following area: •a. Renovation of patient care units and all related areas to include general and specific hospital spaces.•b. Renovation of laboratory spaces and all associated support areas, both internal and external labs and facilities.•c. Renovation of animal and all associated support areas. These areas shall be designed according to and shall be constructed in strict accordance with the American Association for the Accreditation of Laboratory Animals requirements.•d. Renovation of office and all associated support areas. The contractor shall make every effort to control dust and flying debris, and protect all adjacent areas, as they shall be occupied in many instances.•e. Replacement, repair and relocation of both interior and exterior utility systems. Utility and work shall be in strict compliance with OSHA regulations to avoid accident and injuries. Utility shutdowns once scheduled must be strictly adhered to as continuity of utilities is imperative. Note: The spaces to be renovated or maintained shall remain occupied by Government employees during the performance of the work to the maximum practical extent. Areas of work to include but not limited to the NIH Campus and their satellite locations. NIHOF2009072 Department of Health and Human Services National Institutes of Health
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