Fairchild AFB Multi-Discipline Architect-Engineer Services Indefinite Delivery Indefinite Quantity (IDIQ)
Added: Feb 05, 2010 5:14 pm Description The 92d Contracting Squadron will be soliciting an Indefinite Delivery Indefinite Quantity (IDIQ) Multi-discipline Architect-Engineer (A-E) A-E Services contract as a Small Business Set-aside. The intent is to select up to two A-E firms from the solicitation under the North American Industry Classification Code (NAICS) 541310 - Architectural Services. The size standard is $4.5M. Services will be required for architectural, electrical, mechanical, civil, landscaping, and structural engineering. In addition surveying, some asbestos, lead paint and other environmental studies may be required. The A-E will be required to prepare Request for Proposal (RFP), plans/drawings, specifications, design analysis, and cost/time estimates as required for a variety of maintenance, repair, alteration, new and minor construction projects. The A-E may be required to provide construction and management support services and/or various types of services such as investigations, verification of existing underground utility locations, inspections, studies, and reports as related to project designs and studies, including hazardous, toxic, and radioactive waste (HTRW) studies. Projects may range from interior and exterior renovations of mission, base and community support facilities and upgrades to utility infrastructure systems. Services required under this contract are not considered mission essential.Submissions received in response to this notice will be evaluated by a board of professional engineers and others in accordance with FAR Part 36.6 with the following selection criteria listed in descending order of importance:(1) Professional qualifications necessary for satisfactory performance of required services;(2) Specialized experience and technical competence in the type of work required, including but not limited to, experience in energy conservation, pollution prevention, waste reduction, Leadership in Energy and Environmental (LEED) design and the use of recovered/recycled materials;(3) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;(4) Location in the general geographical area of Fairchild AFB (within 500 miles from Spokane, WA) and knowledge of the locality of the base; provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the proposed services.(5) Capacity to accomplish multiple task orders up to $500,000 per task order within 90-120 days;(6) Implementation of the Design Quality Control Program.(7) Program management process/plan for handling Fairchild AFB projects (i.e. customer support, design quality control, timeliness/completion of submissions and follow up).Qualified firms desiring consideration shall submit five (5) bound hard copies with tabs and two (2) CDs containing the following: Standard Form (SF) 330, Part I and Part II - Architect-Engineer Qualifications and SF 330 Supplemental Information (see Attachment 1). An SF 330 is also required for each consultant or joint firm. Submissions are due by 1:00 PM Pacific Standard Time (PST) on 9 March 2010 to the Contracting Office address noted above and include the Pre-solicitation FA4620-10-R-B001. Fax submissions are not acceptable. Nonresponsive submissions will not be considered by the A-E selection board. Text for each applicant is limited to 50 pages each, exclusive of indexing tabs, project photos or drawings with brief captions. The SF 330 is available on the GSA website http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=SF.All firms interested in responding to this announcement must be registered with the Central Contractor Registration (CCR) at http://www.ccr.gov. Failure to register will render a qualified firm ineligible to receive a contract award. This is not a request for proposal. Please send questions/comments, referencing the solicitation number, via E-mail to glenn.adams @us.af.mil.Contract Information: Multi-discipline A-E design services for Fairchild AFB, Washington procured in accordance with PL 92-582 (Brooks A-E Act) and FAR Part 36. The Government anticipates award of up to two Open Ended Multi-discipline A-E IDIQ contracts resulting from this notice as a Competitive Small Business Set-aside solicitation. NAICS code is 541310 - Architectural Services. The size standard is $4.5M. The anticipated performance period will be a base period of one year with four option years. The Government will guarantee a fee of $5,000 for the base year of performance only. Cumulative amount of all task order fees for any A-E Services contracts will not exceed $5,000,000 over the life of the A-E Program. Work will be issued by negotiated firm-fixed-price task orders. Task orders will be issued from time to time, as the need arises, during the contract period. Individual task order values may range from a minimum of $5,000 to a maximum of $750,000. Should the incumbent A&E contractor's option not be exercised, or if termination of contract(s) occurs, the process for selecting replacement contracts shall follow the same process and procedures as used in selecting and awarding the basic A&E award(s). The Government reserves the right to evaluate submissions from the initial list. The contract is anticipated to be awarded in April 2010. This announcement is open to all eligible Small Businesses.Points of ContactGlenn E. Adams, Contracting Specialist, Phone (509) 247-4865, Fax (509) 247-8685, Email glenn.adams@us.af.milRichard Hedrick, Contracting Officer, Phone (509) 247-4868, Fax (509) 247-8685, Email richard.hedrick@fairchild.af.milATTACHMENT 1SOLICITATION FA4620-10-R-B001SF 330 Supplemental InformationEvaluation criteria for new IDIQ AE Services Contract(s) Selection FactorsIn addition to the submission of the SF 330, firms are required to provide the following supplemental information as part of total submission package. Submitting firms are to provide five (5) bound hard copies with tabs and two (2) CDs which contain the SF 330s and the following documents.1. Professional qualifications necessary for satisfactory performance of required services.a) Submission requirements:• Submit personal resumes that best demonstrate the firm's professional qualifications, including specific licenses and registrations relevant to the solicitation requirements. • Complete and submit a summary disclosure for each discipline, principal, project manager, and other support personnel, for up to 20 disciplines, that will handle work for the solicited task orders. Each resume package may not be longer than two (2) pages in length.b) Basis of Evaluation: • The evaluation of professional qualifications will include but is not limited to the subjective assessment of the firm's individual resumes as required in the solicitation. • Firms unable to demonstrate required qualifications necessary to perform these kinds of designs may be considered non-responsive. Failure to provide requested data may negatively impact a firm's rating.• Higher ratings for this may be given when the firm's specific personnel demonstrate excellent or very good credentials, above and beyond those usually expected and relevant to the solicitation.2. Specialized experience and technical competence in the type of work required, including but not limited to, experience in energy conservation, pollution prevention, waste reduction, Leadership in Energy and Environmental (LEED) Design and the use of recovered/recycled materials.Specialized experience pertains to the types and volume of work previously or currently being performed by a firm that are comparable to the types of work covered by this requirement.a) Definitions:• Experience measures the degree to which a firm has completed projects relevant to subject solicitation. • Specialized work means construction and design projects similar in project scope, size, construction features, dollar value and complexity on an Air Force base. Projects submitted outside these parameters will be assigned lower ratings. • Similar scope and construction features are considered projects involving new structures, additions to existing buildings, renovation of facilities, and LEED Certification & sustainable designed facilities. • Similar dollar value is considered construction projects of $100 thousand and greater. • Similar complexity is considered projects of an operational likeness and similarity to this solicitation. • "Within the past five (5) years" shall mean from date of SF 330 package submission to five (5) years prior. b) Submission requirements: • Submit up to tee (3) relevant projects, accomplished within the past five (5) years that best demonstrate your relevant experience to the solicitation requirements. Firm is at risk of receiving a lower rating if fewer than tee (3) relevant projects are submitted. • Complete and submit a data summary sheet for each project. Each project data package may not be longer than two (2) pages in length and may include verbiage, graphics and photos. • Projects may include Federal, State, or local Government, as well as private industry projects. Firms are responsible for providing project description and applicable experience in sufficient detail to permit evaluation of project relevancy.c) Basis of Evaluation: • The evaluation of specialized experience will include but is not limited to the subjective assessment of the firm's resume of the type of work required in the solicitation. • Firms unable to demonstrate proven competence to perform these kinds of projects may be considered non-responsive. Failure to provide requested data may negatively impact a firm's rating.• Higher ratings for this may be given when a proposal demonstrates project examples of excellent or very good examples of projects relevant to the solicitation. • Higher ratings may be given for the following:  Demonstration of design-build experience most closely related to the requirements of this solicitation.  Demonstration of sustainable design experience (e.g. LEED projects).3. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality work, and compliance with performance schedules.Past performance relates to how well a firm has performed on substantially completed projects, within the past five years.a) Definitions:• Past performance is a measure of the degree to which a firm satisfied its customers in the past and complied with applicable laws and regulations. • Government agencies are defined as local, state, and federal entities. Higher ratings may be given for Air Force work.• Private industry is defined as non-governmental clients.• "Within the past five (5) years" shall mean from date of proposal submission to five (5) years prior. • The term "substantially complete" shall mean a fully designed project with construction of the facility/project more than 80% complete.b) The solicitation will require the following: • Firms shall have customers complete Past Performance Questionnaires and submit directly to the Government. • Past Performance Questionnaires shall include specifics for each project submitted, but not be limited to, the following information: Project description, Contract amount, Dates, and Client information;  Providing a dialogue and a resulting rating for the areas of Quality, Professionalism, Cooperativeness, Problems, Adherence to schedule, Cost control, and Customer satisfaction, and Answer the question - "Would you award this firm another contract?"  Format of Questionnaire to be completed by the client is left to the firm submitting the SF 330.• Firms shall have previous clients submit design and construction projects Past Performance Questionnaires that are the same as the projects included in its proposal for Relevant Experience. Ensure correct phone numbers and email addresses are provided for the client point of contact. Failure to provide requested data or to provide an accessible point of contact may negatively impact a firm's rating. • Completed Past Performance Questionnaires are to be emailed or faxed from the client directly to the Government Contracting Officer and are not to be submitted via the firm. In order for the client evaluation to be considered, the Past Performance Questionnaires must be received no later than the due date/time of the SF 330 packages. • The design firm shall have a minimum of tee (3) past performance questionnaires submitted by their clients. • Firm to submit Past Performance Questionnaire to clients that:  Are knowledgeable of the firm's past performance.  Are willing to be interviewed by the Government using the past performance questionnaire. • Firms are encouraged to describe problems encountered on projects submitted for past performance and describe the corrective action taken to resolve the issue(s). Firms will also submit recognition documents received in the last five years, such as awards from clients, customers or professional organizations received within the last five (5) years. • In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved tough the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of firm team members (partnership, Joint Venture, or parent company's subsidiary or affiliate), inquiries of owner representative(s), and any other known sources not provided by the firm. • While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the firm. c) Submission requirements:• Submit up to tee (3) relevant projects design complete or substantially construction complete within the past five (5) years and best demonstrates your relevant experience to the solicitation requirements. Firm is at risk of receiving a lower rating if fewer than tee (3) relevant projects are submitted. • Submit up to tee (3) relevant Design-Build (DB) projects where design and construction was completed or substantially completed within the past five (5) years that best demonstrate your design build experience relative to the types of work covered by this solicitation. Firm is at risk of receiving a lower rating if fewer than tee (3) relevant DB projects are submitted.• Complete and submit a project data summary sheet for each project. Each project data package may not be longer than two (2) pages in length. • Projects may include Federal, State, or local Government, as well as private industry projects. Firms are responsible for providing project description and applicable experience in sufficient detail to permit evaluation of project relevancy. • Questionnaires. Firm is at risk of receiving a lower rating if fewer than tee (3) Past Performance Questionnaires are received.d) Basis of Evaluation: • Failure to provide requested data or to provide an accessible point of contact (POC) may negatively impact a firm's rating. • The evaluation of past performance will include but is not limited to the assessment of the firm's commitment to customer satisfaction, timely delivery of quality work, the firm's record of conforming to specifications, successful implementation of quality control procedures; adherence to schedules; and history of reasonable and cooperative behavior. • Firms unable to demonstrate proven competence to perform projects similar to the requirements of the solicitation may be considered ineligible for award. • Higher ratings for this may be given when a proposal demonstrates excellent or very good ratings for past performance and customer satisfaction on projects relevant to the solicitation. • Higher ratings may be given for the following:  Demonstration of design-build experience most closely related to the requirements of this solicitation.  Demonstration of sustainable design experience (e.g. LEED projects).• Evaluating past performance may include information provided by the firm, inquiries with previous customers, Government databases (Past Performance Information Retrieval System (PPIRS), Architect-Engineer Contract Administration Support System (ACASS)), and any other publicly available sources. • While the Government may elect to consider data obtained from other sources, the burden of providing detailed, current, accurate and complete past performance, experience, and safety information rests with the firm.4. Location in the general geographical area of Fairchild AFB (within 500 miles from Spokane, WA) and knowledge of the locality of the base.a) Definitions: • 500 miles is measured by using the free online web mapping service, www.MapQuest.com inputting driving directions criteria from the firm's physical address to Fairchild AFB, WA 99011. • Knowledge of the locality is defined as familiarity of applicable codes and regulations in place for the area.b) Submission requirements:• Provide a narrative, (maximum of one 8 ½" x 11" page) that discusses the firm's location.c) Basis of Evaluation: • Firms located more than 500 miles from Spokane, WA will be given a lower rating than those firms located within 500 miles from Spokane, WA.• Firms located within 500 miles from Spokane, WA will be given the minimum acceptable rating.• Higher ratings for this evaluation criteria may be given as follows: Firms located within 300 miles from Spokane, WA will be given a higher rating. Firms located within 100 miles from Spokane, will be given the highest rating.• A subjective determination of the firm's statement of knowledge of the locality and how it was obtained relative to the requirements of this solicitation.5. Capacity to accomplish multiple task orders up to $500,000 per task order within 90-120 days.Identify the firm's past and present workload, and convey the understanding of being able to handle several task orders concurrently and within prescribed deadlines/constraints.a) Submission Requirements • Provide a narrative, (maximum of one 8 ½" x 11" page) that discusses the firm's approach to accomplishing multiple concurrent task orders with emphasis on meeting prescribed deadlines.b) Basis of Evaluation: • Evaluation of this factor will be a subjective assessment of the firm's ability to clearly demonstrate an understanding of multiple task order project goals and requirements set for the completion of multiple concurrent task order projects within prescribed deadlines.• Higher ratings may be given for this factor when information provided exceeds the minimum requirements. 6. Implementation of the Design Quality Control Program.Identify the roles and responsibilities of the major personnel of the firm and depict the understanding and implementation of Quality Control procedures for task orders. Firm is at risk of receiving a lower rating if fewer than tee (3) relevant projects are submitted.a) Submission Requirements: • Provide a narrative, (maximum of two 8 ½" x 11" pages) that discusses the firm's approach to the task orders with emphasis on the envisioned role of the design team with regard to Quality Control.b) Basis of Evaluation:• A subjective determination of the firm's statement of knowledge of Quality Control and how it will implement Quality Control procedures relative to the requirements of this solicitation.• Higher ratings may be given for this factor when information provided exceeds the minimum requirements. 7. Program management process/plan for handling Fairchild AFB projects. Identify the roles and responsibilities of the major personnel of the firm and depict the lines of communications envisioned for the design tasks between the firm and with the Government.a) Submission Requirements: • Provide an organizational chart (no larger than 11" x 17") depicting the relationships between the firm and all partners and/or subcontractors/consultants to be associated with this solicitation and identifying each of the firms key positions/personnel and their role in managing work for these task orders. • Provide a narrative, (maximum of one 8 ½" x 11" page) that discusses the firm's Program management approach to the task orders.b) Basis of Evaluation: • Evaluation of this factor will be a subjective assessment of the firm's ability to clearly demonstrate an understanding of the task order projects goals and requirements and set forth a realistic approach for the design of the task order projects. • Higher ratings may be given for this factor when information provided exceeds the minimum requirements. FA4620-10-R-B001 Department of the Air Force Air Mobility Command
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