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All Federal Contract Awards
Definitive Contract W912LA10C0008
Award Date
9/8/10
Potential Completion Date
9/15/15
Potential Value
$7.2M
Overview
Contacts
1
Activity
7
Transactions
7
Subawards
Opportunity Stack
Similar Awards
Federal Agency
California National Guard
Awardee
Harvest Professional Services Company GB5JFLXQCLZ6
Ultimate Awardee
Not listed
NAICS Category
624190 - Other Individual and Family Services
PSC Category
R408 - Support- Professional: Program Management/Support
Federal Contract Vehicle
Not listed
Set-Aside Type
Total Small Business
Extent Competed
Full and Open Competition after exclusion of sources
Major Defense Program
Not listed
Pricing Type
Firm Fixed Price
Place of Performance
Harvest, AL 35749, USA
Solicitation Procedures
Negotiated Proposal / Quote
Number Of Offers Received
5
Legislative Mandate
Service Contract Act
National Interest Action
Not listed
Research Type
Not listed
Primary Consortia Member
Not listed
Update #1
Update #2
FAMILY READINESS PROGRAM SERVICE SUPPORT
Posted 9/8/10
5
1
Name
Description
Solicitation Number
FederalAgency
Type
PostedDate
This amendment is for the purpose of posting a released standard form 33, for submission purposes to be used by offerors.
Added: Jul 16, 2010 6:59 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.Subject: This is a Request for Quotation (RFQ) using a Statement of Objectives (SOO) approach, for benefit of the California Army National Guard (CANG) Family Readiness Program. The United States Property and Fiscal Office for California (USPFO for CA) hereby issues this RFQ with Statement of Objectives on behalf of the California Army National Guard, to purchase Family Readiness Program services support. This solicitation is issued in accordance with FAR part 37-Service Contracting and subpart 37.6-Performance Based Acquisition. Set Aside: This acquisition has been set aside for total small business. Only proposals from small business will be considered. The NAICS code for this acquisition is 624190-Other Individual and Family Services. The small business size standard for this NAICS code is $7.0 million. Quote Submittal: Quotes must be submitted to Jeannie Thornton via e-mail to Jeannie.r.thornton@us.army.mil or via fax to 805-594-6348. Quotes are due no later than Tuesday, August 17, 2010 before 2:00pm PST.Period of Performance: The period of performance is a 12 month base period from date of award followed by four (4) 12 month option periods.Place of Performance: Army National Guard Facilities at: Joint Forces Headquarters, 9800 Goethe Road, Sacramento, CA 95827 and various additional locations toughout California.Statement of Objective Approach ExplainedStatement of Objectives (SOO) means a Government prepared document incorporated into this solicitation that states the overall performance objectives. A SOO presents the Government with an opportunity to assess the offerors understanding of all aspects of the effort to be performed, by eliminating the how to instructions to accomplish the required effort normally contained in a Statement of Work the Government provides to prospective offerors. The SOO is used, along with other information and instructions in the RFQ, by offerors, to develop the work breakdown structure, Performance Work Statement (PWS), and any other documents supporting and defining the offerors proposed effort. The SOO is replaced at time of contract award into the contract by a proposed and accepted Performance Work Statement. Work Breakdown Structure (WBS): A WBS should be used in developing the PWS. A WBS provides the framework for a disciplined approach of structuring and defining the total project or program. It is a product-oriented family tree composed of (as applicable to the particular acquisition) equipment, services, and other items which make up the project or program, and provides the basis for progress reporting, performance and engineering evaluations, and financial data reporting.The SOO included in this solicitation (see attachment) provides the Governments overall objectives for this requirement. Offerors shall use the SOO together with other applicable portions of this RFQ, as the basis for preparing their proposals, including the WBS and PWS. The offeror shall ensure all aspects of the SOO are addressed.Best Value Technical Tradeoff. Award will be made to the responsible Offeror whoseProposal is determined to provide the best value to the Government. FAR Part 15.101-1procedures apply to this acquisition using a tradeoff procedure as described herein. TheGovernment will evaluate the Non-Price (Technical) Evaluation Factors listed below, includingthe submitted WBS and corresponding PWS, which, when combined, are significantly moreimportant than Price, for the best value tradeoff analysis. The relative importance of Price willincrease if Offerors are considered essentially equal under the evaluation of their respective NonPriceFactor Proposals. There are no sub-factors which will be separately evaluated under anyof the listed evaluation factors.Submissions shall be no more than 50 pages (single sided), 12 point font. Resumes are not counted against the 50 page maximum. (1) Technical Approach(1) a) Technical Approach SubmissionDemonstrate your firm's knowledge and understanding of the requirement as outlined in theSOO by submitting a Work Breakdown Structure and Performance Work Statement (PWS) thatis contract ready. Your PWS should reflect (rather than explain) the methodology andtechniques your firm shall utilize to fulfill the technical requirements described under Section 2.0Specific Program Objectives. Because the awardee's PWS shall become part of the contractterms and conditions, Contractor duties shall be worded as 'The Contractor shall.' The PWSshould specify in clear, understandable terms the work to be done in providing the services to beperformed by the contractor. Preparation of an effective PWS requires both an understanding ofthe services that are needed to satisfy this particular requirement and an ability to define what isrequired in specific, performance based, quantitative terms. The offerors understanding of bothrequired services, and work effort required to accomplish should be fully demonstrated in theofferor's proposed PWS and corresponding WBS. In writing its PWS submission, your firmshould avoid words and pases such as will, as required, as necessary, periodically andany other terms that are vague and lack specific, meaningful content. Rather your PWS shoulduse terms that are measurable, quantifiable and clear as to meaning. Your PWS should provideclear explanation and definition of terms as is apparent to be necessary. As part of your PWS,you must provide a Quality Control Plan that addresses how your firm will provide qualitycontrol for the technical service requirement of the PWS.In addition to the PWS submission, the technical quote must include a listing of the proposedlabor categories being proposed, the number of hours proposed for each labor category (for eachtime period of the contract), and a position description for each labor category, which, at aminimum, shall describe the roles, responsibilities, experience, education, and trainingrequirements for the labor category (DO NOT INCLUDE PRICING IN YOUR TECHNICALAPPROACH SECTION OF YOUR QUOTE). Relate each labor category to its relevance in fulfilling each technical requirement under the PWS, which should be reflective of the SOO to which it responds. Along with the WBS, you may identify, describe and explain your firm's methodology and techniques as part of your larger technical quote supplementing the PWS.Your firm is also required to provide a Quality Surveillance Plan (QASP) as part of its proposalwhich includes surveillance methods corresponding to each objective/acceptance criterion of thePWS submission.This QASP must:" Identify the services and products that will be measured." Provide surveillance methods with clear reference back to the corresponding objectiveand performance standard/acceptable quality level (AQL)." Define the Government role in overseeing the performance.Where subcontractors or teaming arrangements are proposed, organizational control shall beclearly delineated so as to demonstrate and ensure responsiveness to the needs of theGovernment.(1) b) Technical Approach - Evaluation:The Government will evaluate your firm's knowledge and understanding of the requirement asoutlined in the SOO by assessing your firm's ability to fulfill the technical requirementsdescribed under Section 2.0 Specific Program Objectives of the SOO. As part of thatevaluation, the PWS and supporting WBS submissions will be evaluated for completeness andclarity, versus vague or ambiguous language, in defining acceptance criteria for each objectivelisted in the SOO. The Government also will make an assessment as to whether the mix of laborcategories proposed and the number of hours proposed per labor category reflect the Offeror'sunderstanding of the requirement as also reflected in its PWS submission and any additionaldescription of methodology and techniques. The submitted QASP shall be evaluated forcompleteness and clarity in defining surveillance methods for acceptance criteria in the PWS.The Government will also evaluate the submitted Quality Control Plan to ensure that your firm is likely to provide quality control for the technical service requirement of the PWS.(2) Past Performance(2) a) Past Performance SubmissionProvide the following information for tee (3) current or recent, past contracts of similar sizeand scope.a. Contracting and technical point of contact names, titles, and current telephonenumbers;b. Dates of performance; andc. Brief narrative relating the Contractor's past performance/experience to this taskorder.Please have the references complete the attached Past Performance Questionnaire for each contract or task order and return to Jeannie Thornton at Jeannie.r.thornton@us.army.mil no later than the closing date of this solicitation.The government reserves the right to take into account any performance information provided byany additional sources. Past performance will be evaluated on quality of performance, cost ofperformance, schedule of performance, and business relations.(2) b) Past Performance EvaluationThe Government will evaluate the Offerors' past performance for similar projects as thosedescribed in the SOO. Performance information will be used to assess how well it hasperformed under these projects. When assessing the past performance information for anOfferor, the Government will consider the Offeror's explanation about the relevance of theprojects listed, any problems that the Offeror encountered during the course of performance, theactions that the Offeror took to overcome such obstacles; and any quality awards or othercertifications that indicate the Offeror possesses a high-quality process for developing andproducing the product or service required. The Government will consider past performanceinformation regarding predecessor companies to the Offeror, but only if the Offeror explains therelationship between such predecessor companies and the Offeror. The Government will alsoconsider the past performance information for major proposed sub-contractors and teamingpartners, but only to the extent that the proposed sub-contractor or teaming partner will beperforming specific project requirements. Offerors with no past performance information will beevaluated with neither a favorable nor unfavorable rating.(3) Price Proposal:(3) a) Price SubmissionA proposal that includes an overall yearly price that is excessively high or low may beconsidered unrealistic and unreasonable, and may receive no further consideration. Except whenit is determined in accordance with FAR 17.206 (b) not to be in the government's best interest,the government will evaluate offers for award purposes by adding the total price for all options tothe total price for the base year. Evaluation of options will not obligate the governmentto exercise the options.Provide a firm fixed price that is fair, reasonable and realistic for the base and for each optionyear. The price proposal shall also include, at minimum, the following information:a) Skill labor categories (along with a description of the education and experiencerequirements needed for individuals to qualify for the listed category)b) Skill labor hourly ratesc) Skill labor hours/day per personneld) Skill labor total number of hours per yearThe price proposal should include a cost reimbursable ceiling for travel in the amount of $80,000for the base period and each option period.Please note that proposals should not include any costs for any materials. This project is strictlyfor services.(3) b) Price Evaluation. The Government shall evaluate the Offeror's total proposed price toensure that the offered price is fair, reasonable and realistic for the project.Except when it is determined in accordance with FAR 17 .206(b) not to be in the Government'sbest interest, the Government will evaluate offers for award purposes by adding the total pricefor all options to the total price for the base requirement. Evaluation of options will not obligatethe Government to exercise the option( s).Prices that are excessively high or low may be considered unrealistic and unreasonable, and mayreceive no further consideration for award. Proposals should avoid unbalanced pricing acrossoption years and optional line items. Unbalanced pricing may increase performance risk andcould result in payment of unreasonably high prices. Unbalanced pricing exists when, despite anacceptable total evaluated price, the price of one or more contract line items is significantly overor understated as indicated by the application of cost or price analysis techniques.Additional Instructions to OfferorsThe Government intends to award without discussions and reserves the right to award a contract immediately following the conclusion of the evaluation of initial offerors without clarifications, discussions or negotiations if determined in the best interest of the Government by the Contracting Officer. Therefore, it is critical that each offeror be fully responsive to the solicitation, its provisions and submits their best proposals initially. However, upon a complete initial review of the quotations received the Government may establish a competitive range comprised of the greatest number of proposals rated most highly as determined by the Contracting Officer. The Government also reserves the right to request Final Proposal Revisions (FPRs) of offers determined to be within the competitive range established by the Contracting Officer.Proposals must be valid for at least 30 days from the date of submission.This contract may be incrementally funded during the base period and the option period inaccordance with DFARS 252.232-7007, Limitation of Governments Obligation and FAR52.232-22, Limitation of Funds.Please ensure that your firm's registration on the DOD's Central Contractor Registry (CCR) system at http://www.ccr.gov/ is accurate and current.
W912LA-10-R-0007
Department of the Army California Army National Guard
Award Notice 1/1
7/16/10, 6:59 PM
5
1
2
Mod #
Description
ReasonForModification
Federal Obligation
Date
P00006
FAMILY READINESS PROGRAM SERVICE SUPPORT
Other Administrative Action
$0
1/3/12
P00005
FAMILY READINESS PROGRAM SERVICE SUPPORT
Funding Only Action
$253.0k
12/28/11
P00004
FAMILY READINESS PROGRAM SERVICE SUPPORT
Other Administrative Action
$0
12/13/11
P00003
FAMILY READINESS PROGRAM SERVICE SUPPORT
Exercise an Option
$565.4k
8/23/11
P00002
FAMILY READINESS PROGRAM SERVICE SUPPORT
Exercise an Option
$1.1m
12/23/10