100%
Skip to main content
Platform
GovTribe AI
AI-powered insights to accelerate your government contracting workflow.
MCP Server
Connect GovTribe to your AI tools.
Beacon
Find and connect with key government decision-makers.
Profiles
Federal Agencies
Federal Contract Vehicles
Federal Grant Programs
Major Defense Acquisition Programs
NAICS Categories
PSC Categories
States
Jurisdictions
NIGP Categories
UNSPSC Categories
Vendors
Enrichment By Clearbit
Reports
New Entrants
Funding Analysis
Vehicle Analysis
Groups
Capture
Pipelines
Pursuits
Alerts
Teaming
Data
Awards
Forecasts
Federal Opportunities
State & Local Opportunities
Files
Prime and Subcontractors
Activity
Search
Exports
Solutions
Use Case
Opportunity Identification
Capture Management
Competitive Intelligence
Teaming & Partner Identification
Proposal Management
Strategic Leadership
Go-to-Market Strategy
Industry
Federal Contractors
State & Local Contractors
Grant Seekers
Government Agencies
Research & Consulting
Pricing
More
About Us
Features
Get A Demo
Sign Up
Blog
User Guide
Data Model
GovTribe for Agents
Login
Contact sales
Try for free
Login
Contact sales
Try for free
All Federal Contract Awards
Definitive Contract VA777P0361
Award Date
3/2/10
Potential Completion Date
7/15/10
Potential Value
$20K
Overview
Contacts
Activity
1
Transactions
1
Subawards
Opportunity Stack
Similar Awards
Federal Agency
Headquarters
Awardee
Doubletree LLC J9XJLJJLCRW1
Ultimate Awardee
Not listed
NAICS Category
721110 - Hotels (except Casino Hotels) and Motels
PSC Category
Not listed
Federal Contract Vehicle
Not listed
Set-Aside Type
No Set-Aside Used
Extent Competed
Full and Open Competition
Major Defense Program
Not listed
Pricing Type
Firm Fixed Price
Place of Performance
Arlington, VA 22202, USA
Solicitation Procedures
Negotiated Proposal / Quote
Number Of Offers Received
9
Legislative Mandate
Not listed
National Interest Action
Not listed
Research Type
Not listed
Primary Consortia Member
Not listed
Description
CONFERENCE SPACE, HOTEL ACCOMMODATIONS AND SERVICES
Posted 3/2/10
5
1
Name
Description
Solicitation Number
FederalAgency
Type
PostedDate
Hotel accommodations, conference space and hotel services.
Added: Feb 04, 2010 6:29 pm Description2010 National VHA Planners Conference July 13-15, 2010 VA-777-10-RP-0084 This is a combined synopsis/solicitation VA-777-10-RP-0084 to negotiate a Firm Fixed Price type contract for Hotel Accommodations and Conference Space, located in downtown (or within 3-city blocks of restaurants) of the Washington DC Metro area. Dates of July 13-15 are the first preference. Alternate dates are July 20-22 or July 27-29, 2010, in second and third order of preference. Request for Proposal is in accordance with FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items. This is not a solicitation for Event Planning Services or 3rd Party Event Planning Services. VA will not consider a proposal submitted by an offeror that is not a hotel. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable. This announcement incorporates FAR provisions and clauses in effect tough FAR Fac 2005-38, effective Feb. 1, 2010, and VAAR 97-10. NAICS Code 721110 and the small business size standard is $7M, respectively. This BOS announcement/solicitation is solicited unrestricted, and constitutes the only bid document that will be issued. The Period of Performance for this requirement will be July 13-15, 2010. An estimated 200 (peak night) sleeping rooms and the required meeting space MUST be housed in the same facility. The Department of Veteran Affairs, Employee Education System (EES) is sponsoring a training conference on the topic of 2010 National VHA Planners Conference. The hotel shall accommodate 200 sleeping rooms (peak night), checking in Monday, July 12, 2010, checking out Thursday, July 15, 2010; and shall provide all requirements specified for conference needs in Parts A, B and C below, and lodging rates MUST be within or lower than the Government Per Diem rate for the area and non-commissionable. A response to requirements listed shall be submitted on letterhead and must address all requirements listed in a separate technical proposal. A completed Hotel Contract with non-commissionable meeting rates shall be submitted with your proposal, along with descriptive literature to include sleeping rooms, meeting room space, diagrams and square footage, information (availability/cost) on amenities of hotel i.e., parking, shuttle services; transportation to/from airport, and menus. To be eligible for award under this solicitation, the hotel facility MUST be listed with current status on the Central Contractor Registration website (www.ccr.gov) and be FEMA approved and listed on the U.S. Fire Administration Hotel and Motel National Master List found at (www.usfa.fema.gov/hotel/search.cfm). VA Contracting Officers may contract only with listed hotels or motels on the above lists to conduct meetings, conventions, conferences, or training seminars. Offers proposed facilities that are not listed will be rejected as technically unacceptable. In addition, the offerors facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.). The hotel facility must accommodate an estimated 240 attendees with the following needs: Part A: Hotel Lodging estimate 600 sleeping room nights for participants arrival on Monday, July 12, 2010, checking out Thursday, July 15, 2010. (Pattern/totals per night: Monday=200; Tuesday=200, Wednesday=200. Rooms must be individual/private sleeping rooms with toilet facilities at government per diem (or below) rate for Washington DC Metro ($170). Payments for Part A shall be the sole responsibility of each participant, to include no-show fees. 1) ONE LARGE General Session Meeting Space for Monday, July 12, 2010 at 9:00am, 5:00pm (24-hour Hold) tough Thursday July 15, 2010 at 3:00 pm to accommodate 240 ppl in Crescent Rounds of 6 per table. Standing podium on riser. Panel table with seating for 4 on riser in the front of the room, stairs with handrails on riser. One Table with seating for 4 in rear of room for faculty. Full AV equipment on riser in back of room, room for front or rear screen projection in front of room. Room without pillars and 12-ft or greater ceiling. AV setup Monday, July 12 starting at 9:00am, tough Thursday, July 15 at 3:00pm (24-hour hold). Actual conference starting Tuesday, July 13 8:00am tu Thursday July 15 at 2:00 pm. 2) REGISTRATION Area starting at 7:00 am-5:00pm on Tuesday, July 13, 2010 tu Thursday, July 15 at 2:00 pm (24-hour hold). Registration -3 skirted tables in an L shape with tee chairs plus two skirted tables against wall behind registration table for conference materials, 2 waste receptacles, water service, electrical outlet, Internet. 3) THREE break out rooms Tuesday, July 13, tough Thursday, July 15, 9:00 am 5:00 pm (24 hour hold) large enough to hold 80 participants each, set in crescent rounds of 6, Standing podium in front of room. 4) OFFICE for conference staff, speaker ready room, Monday, July 12, 9:00 am tough Thursday, July 15, 3:00 pm. Must be a locked, secure room, as close as possible to the general session area and registration area. Tables placed around perimeter, conference table set for 8, electrical outlet. Part C: Anticipate Light refreshments for morning and afternoon breaks. Please provide menus. The Federal Government policy does not permit a guaranteed amount of food and beverage revenue. Part D: Other requirements: facilities located in the downtown area will receive the highest consideration as these are the most desirable location for this event; must be within walking distance of a variety of restaurants and shops (not to exceed 3 city blocks) in a safe area; Complimentary shuttle to nearby eating facilities and/or airport. MUST be on Metro line for easy access to VHA headquarters. Proposal must indicate whether the hotel agrees to the right of DVA to use their own audiovisual equipment and if there is a cost incurred for connection to hotel sound system with use of own equipment. NOTE: Government reserves the right to hire an outside audiovisual company without any penalties incurred as part of the fair practice procurement regulations. All proposals submitted in response to this solicitation shall remain valid for thirty (30) days to accommodate possible legal reviews. Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 evaluation factors. Evaluation may be made with or without discussions with the offeror(s). The technical proposals will be evaluated for size, quality of services and accommodations, ADA accommodations, location, and experience with large conferences. VA reserves the right to conduct an on-site inspection of offered facilities. Prices will be evaluated in terms of cost for accommodations and services, cancellation fees, attrition costs, and refreshments. All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting cost and technical proposals, hotel contract and descriptive literature. However, VA will not consider or accept a proposal submitted by an offeror that is not a hotel. (This is not a solicitation for Event Planning Services or 3rd Party Event Planning or Consultant Services. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable.) The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far (FAR) and http://www.va.govoa&mm/vaar/ (VAAR); 52.212-1 Instructions to Offerors Commercial Items; 52.212-2 Evaluation Commercial Items (factors listed in descending order of importance: 1. Size and quality of services and accommodations; 2. Location (downtown location, distance from airport); 3. Experience with large conferences and; 4. Price (Cost of accommodations, services, Cancellation Fee, Attrition and Refreshments). Size and quality of services and accommodations, location and experience with large conferences, when combined are more important than price); 52.212-3 Offeror Representations and Certification-Commercial Items. Offerors must include a completed copy of the FAR 52.212-3 Offeror Representations and Certification along with his/her proposal; FAR 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes on Executive Orders Commercial Items and in accordance with FAR 12.603(c) (2)(xii) the following provisions under the clause apply (b)(11)-(b)(15), (b)(19)(i), (b)(21), (b)(25) (b)(26) applies if Government Purchase Card is used, (c)(1), (c)(2), and (c)(4); FAR 52.232-18 Availability of Funds; VAAR 852.270-4 Commercial Advertising; 852.237-70 Contractor Responsibilities; and 852.270-1 Representatives of Contracting Officers. Proposals shall include all information required in FAR 52.212-1, Schedule of Prices Offered, and a completed copy of provision FAR 52.212-3. Submit all prices, descriptive literature, technical proposal, and a completed Hotel Contract to: Robin Wilson, CMP, CGMP Event Manager/Contracting Officer Department of Veterans Affairs Employee Education Center, EES 5901 E. 7th Street (OOE), Long Beach, CA 90822. Phone (562) 826-5505, Ext. 2192 Fax (562) 826-5453, or email robin.wilson@va.gov. Faxed proposals will be accepted. Closing date for receipt of proposals is Friday, February 12 at 3:00 PM PST
VA-777-10-RP-0084
Department of Veterans Affairs Benefits Administration Data Center Operations
Award Notice 1/1
2/4/10, 6:29 PM
5
1
Mod #
Description
ReasonForModification
Federal Obligation
Date
Not listed
CONFERENCE SPACE, HOTEL ACCOMMODATIONS AND SERVICES
Not listed
$20.1k
3/2/10