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All Federal Contract Awards
Definitive Contract VA26113C0125
Award Date
5/1/13
Potential Completion Date
9/30/14
Potential Value
$460K
Overview
Contacts
Activity
3
Transactions
3
Subawards
Opportunity Stack
Similar Awards
Federal Agency
Veterans Integrated Service Network 21
Awardee
Nextbus Inc. M8VRG5UB7Y43
Ultimate Awardee
Not listed
NAICS Category
488999 - All Other Support Activities for Transportation
PSC Category
7021 - Information Technology Central Processing Unit (Cpu, Computer), Digital
Federal Contract Vehicle
Not listed
Set-Aside Type
No Set-Aside Used
Extent Competed
Full and Open Competition
Major Defense Program
Not listed
Pricing Type
Firm Fixed Price
Place of Performance
Palo Alto, CA 94304, USA
Solicitation Procedures
Negotiated Proposal / Quote
Number Of Offers Received
4
Legislative Mandate
Service Contract Act
National Interest Action
Not listed
Research Type
Not listed
Primary Consortia Member
Not listed
Update #1
Update #2
BUS TRACKING SYSTEM AND INFORMATION.
Posted 5/1/13
5
1
Name
Description
Solicitation Number
FederalAgency
Type
PostedDate
Vehicle Locating Service
Added: Mar 12, 2013 9:33 am This document is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, Offers are being requested, and a written solicitation will not be issued. The proposed contract action is for supplies or services for which the Government intends to solicit competitive offers. Interested persons may submit offers, and all eligible offers received prior to March, 15th 2013 will be considered by the Government. The NAICS code is 488999 and the size standard is $7.0 Million. This solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular (FAC) 2005-66. Only emailed requests received directly from the requester are acceptable. The list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable). **All Clins are considered Brand Name or Equal. ** CLIN w/DESCRIPTION/QTY/UNIT/UNIT PRICE/TOTAL AMOUNT Item Number Description of Supplies: QTY Unit Unit Price Amount 0001 Real Time Global Positioning System tracking suite 18 EA $ $ 0002 42" LCD display with cellular link 6 EA $ $ 0003 32" LED display with cellular link 11 EA $ $ 0004 22" LCD Kiosk with cellular link 1 EA $ $ 0005 American Disabilities Act Audible voice modules 10 EA $ $ 0006 Route configuration 8 EA $ $ 0007 Telephone and SMS text system 1 EA $ $ Service Base Period: Award Date - 09/30/2013 0008 Cellular Service 1 EA $ $ 0009 ASP Software Service 1 EA $ $ 0010 SMS Test Messaging System 1 EA $ $ 0011 Training EA $ $ 0012 Warranty EA $ $ Item Number Option for Increased Quantities: EST QTY Unit Unit Price Amount 1001 Real Time GPS tracking suite Option Year #1 1 EA $ $ 2001 Real Time GPS tracking suite Option Year #2 1 EA $ $ 3001 Real Time GPS tracking suite Option Year #3 1 EA $ $ 4001 Real Time GPS tracking suite Option Year #4 1 EA $ $ Service Option Period #1: 10/01/2013 - 09/30/2014 1008 Cellular Service 1 EA $ $ 1009 ASP Software Service 1 EA $ $ 1010 SMS Test Messaging System 1 EA $ $ 1011 Training EA $ $ 1012 Warranty EA $ $ Service Option Period #2: 10/01/2014 - 09/30/2015 2008 Cellular Service 1 EA $ $ 2009 ASP Software Service 1 EA $ $ 2010 SMS Test Messaging System 1 EA $ $ 2011 Training EA $ $ 2012 Warranty EA $ $ Service Option Period #3: 10/01/2015 - 09/30/2016 3008 Cellular Service 1 EA $ $ 3009 ASP Software Service 1 EA $ $ 3010 SMS Test Messaging System 1 EA $ $ 3011 Training EA $ $ 3012 Warranty EA $ $ Service Option Period #4: 10/01/2017 - 09/30/2018 4008 Cellular Service 1 EA $ $ 4009 ASP Software Service 1 EA $ $ 4010 SMS Test Messaging System 1 EA $ $ 4011 Training EA $ $ 4012 Warranty EA $ $ GRAND TOTAL $ $ Delivery, acceptance, and FOB Destination Point: ITEMS ALL QUANTITY ALL Requested Delivery Date: 60 Days ARO SHIP TO: (See Statement of Work Below for exact addresses) ATTN: TBD Description: multiple deliveries/routes to multiple VA hospitals within 60 day schedule. (See Statement of Work Section 2.2.1-2.2.10 below for exact addresses) Hospitals (CBOCS) to include: " Palo Alto " Menlo Park " Livermore " Capitola " Fremont " Modesto " Monterey " San Jose " Sonora " Stockton Statement of Work (SOW) The Veterans Affair Palo Alto Health Care System (VAPAHCS) located at 3801 Miranda Avenue, Palo Alto, CA 94304 is seeking to acquire a real time location system for tracking the movement of buses and providing that information to passengers seeking real time arrival and departure prediction times. This requirement is focused on tracking buses in real-time to provide to passengers real-time information on arrival and departure times. 1. Specifications 1.1. Contractor shall track 18 vehicles along 8 key routes while have the ability to program additional routes/alternate, and delete obsolete routes. Contractor shall disseminate the information in real time in various media formats in a radius of 200 miles around the VAPAHCS. The contractor will also provide electronic signage that will use cellular technology to update the displays in real time. The electronic signage will also be installed by the contractor (connection to electricity will be Government Furnished Equipment (GFE)). 1.2. The Contractor's passenger/bus tracking information system shall be maintained and operated by the Contractor. The Contractor shall provide the necessary manpower, equipment and supervision to properly execute the operation, troubleshoot, maintain and repair the information system and services. 1.3. The Contractor's passenger information system shall be able to: 1.3.1. Provide real-time information services 24/7, 365 days a year 1.3.2. Track and display the location of the buses along eight pre-planned routes servicing Palo Alto, Menlo Park, Livermore, Capitola, Fremont, Modesto, Monterey, San Jose, Sonora, and Stockton VA medical facilities. (SEE ATTACHED - for images buildings). 1.3.3. Provide real time information to passengers regarding the arrival and departure times via e-mails, cellular SMS (Short Message Service) text notifications, LCD and LED electronic signage, electronic kiosk (stand-alone, prefabricated with audio and visual capabilities), internet web page, telephone information system and an application for use on all major smart phones cellular carriers (ATT, Verizon, T-Mobile, Sprint, Boost, US Cellular, MetroPCS, Cricket, and TracFone). 1.3.4. Have the capability to send out real time updates to passengers about shuttle delays due to traffic, weather or any other hindrance. The Contractor's information system shall function independently, since no access will be available to the government network system. The Contractor's information system shall have the ability for passengers to subscribe for e-mail and SMS text notifications for general shuttle service and route announcements. Provide updates in real time to electronic displays: LCD (32" to 55" screen size) and LED (24" to 40" using scrolling messaging lines) tough cellular technology. 1.3.5. Update the LCD using cellular technology showing an area map, the location of the shuttle bus and provide updated arrival and departure times to and from each facility every sixty (60) seconds. The electronic displays shall have real time data updates to be reflected on the LCD and LED displays with shuttle bus arrival and departure information. 1.3.6. Signs have the capability to meet the American with Disabilities (ADA) requirement to provide audible voice in English and Spanish for the visually impaired passengers. 1.3.7. Contractor shall provide access to information system to the transportation department to insert special announcements. 1.3.8. Contractor shall maintain, develop and operate the web page, and the information shown on the LCD and LED displays. 1.3.9. The Contractor shall provide the necessary manpower, equipment and supervision to properly execute the operation, trouble shoot, maintain and repair the information distribution system and services (web page, telephone recordings, electronic signage updates) 1.3.10. Emergency Repairs: The Contractor shall provide emergency service within 24 hours of notification. An "emergency" is defined as service or maintenance provided during other than regular business hours. 1.3.11. For each exterior LED scrolling display the contractor shall supply and install an ADA audible voice module system that will provide arrival/departure time. 2. Equipment - (All equipment shall be considered brand name or equal.) 2.1. The contractor shall provide and install, as part of this contract, the following new items that shall become the property of the Government: 2.1.1. Eighteen compatible Global Positioning System Tracking suites 2.1.2. Six 42" LCD televisions with cellular links 2.1.3. Eleven 32" LED displays with cellular links 2.1.4. One 22" LCD , with cellular link (stand-alone, prefabricated informational type stand) 2.2. The contractor shall deliver and install displays at the following locations: 2.2.1. Menlo Park Division - 795 Willow Road, Menlo Park, CA 94025 2.2.1.1. 42" LCD Lobby bldg. 334 - QTY 1 2.2.1.2. 32" LED Patient waiting bldg. 334 - QTY 1 2.2.1.3. 42" LCD Welcome Center Lobby - QTY 1 2.2.1.4. 32" LED Canteen Dining Room - QTY 1 2.2.2. Palo Alto Division - 3801 Miranda Avenue, Palo Alto, CA 94304 2.2.2.1. 42" LCD Lobby bldg. 101 - QTY 1 2.2.2.2. 42" LCD bldg. 5 Patient waiting area - QTY 1 2.2.2.3. 42" LCD bldg. 5 Patient waiting area - QTY 1 2.2.2.4. 32" LED Pharmacy Waiting room - QTY 1 2.2.2.5. 22" Aquatic Center Lobby - QTY 1 2.2.3. Livermore Division - 4951 Arroyo Road, Livermore, CA 94550 2.2.3.1. 42" LCD Lobby bldg. 62 2.2.3.2. 32" LED Lobby bldg. 88 2.2.4. Capitola CBOC - 1350 41st Avenue, Suite 102, Capitola, CA 95010-3906 2.2.4.1. 32" LED Lobby 2.2.5. Fremont CBOC - 39199 Liberty Street, Fremont, CA 94538 2.2.5.1. 32" LED Lobby 2.2.6. Modesto CBOC - 1225 Oakdale Road, Modesto, CA 95350 2.2.6.1. 32" LED Lobby 2.2.7. Monterey CBOC - 3401 Engineer Lane, Seaside, CA 93955 2.2.7.1. 32" LED Lobby 2.2.8. San Jose CBOC - 80 Great Oaks Boulevard, San Jose, CA 95119 2.2.8.1. 42" LCD bldg. 5 Patient waiting area 2.2.9. Sonora CBOC - 13663 Mono Way, Sonora, CA 95370 2.2.9.1. 32" LED Lobby 2.2.10. Stockton CBOC - 7777 South Freedom Rd, French Camp, CA 95231 2.2.10.1. 32" LED Lobby End of Statement of Work (SOW) ADDENDUM TO FAR 52.212-1 Instructions to Offerors -- Commercial Items (Feb 2012) (m) - Only electronic offers will be accepted by 6:00 PM PDT March, 15th 2013. (o) - Offerors must describe their product adequately that the VA may determine if it meets the salient characteristics listed in 52.212-2 52.212-2 -- Evaluation -- Commercial Items (Jan 1999) Offerors will be evaluated to the extent they can provide the items (or equal) listed in the price schedule in Section B. The Government will award to the lowest priced, responsible, offeror that meets the following salient characteristics: Contractor shall provide all Clins in accordance with the following characteristics: GPS Tracking unit must meet the following salient characteristics: Equipment Specifications: " Radio Frequency: approved cellular frequencies prescribed by National & International Agencies " Input Voltage: Nominal 13Volts at 0.5 Amps (6 watts) " Internal Operational Voltages: 3.3Volts to 5.0 volts " Receiver Sensitivity: Tupical 105dBm " Eternal Data Interface: RS232 Serial (via two DB9 external harnesses) " 3.3 compatible I/O (via a DB25 connector harness) " GPS receiver supplement GPS information with an incoming signal from Gyroscope (turn rate sensor) and from odometer pulses " Accommodates dead reckoning navigation tough periods of GPS outages " Algorithms accurately position using automatically weighted averages of the GPS and sensor inputs Features: " High speed full duplex data transfer " Low power consumption " Compact size with rugged aluminum enclosure " Device runs a Linux Based Operating System with a web server platform " Includes a wireless modem (16 channel WAAS GPS receiver) " Able to capture 14 digital inputs, 4 analog to digital inputs and 4 outputs " Able to capture 2 RS232 serial ports, an Ethernet port and 2 USB ports " Able to remote firmware updates " Minimum of 2GB SD card expandable as required " Ethernet port for internet connectivity in vehicle Electronic Signage: " LCD and LED displays operate radio frequency: approved cellular frequencies prescribed by National & International Agencies " Signs must be able to be updated every one minute so as to display location and or arrival time of shuttle buses. " Graphically display area map with updates to locations of vehicles on the map and update location at least every one minute. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) VAAR 852.211-73 Brand Name or Equal (Jan 2008) (a) If items called for by this invitation for bids have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the bids and are determined by the Government to meet fully the salient characteristics requirements listed in the invitation. (b) Unless the bidder clearly indicates in the bid that the bidder is offering an "equal" product, the bid shall be considered as offering a brand name product referenced in the invitation for bids. (c) (1) If the bidder proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the invitation for bids, or such product shall be otherwise clearly identified in the bid. The evaluation of bids and the determination as to equality of the product offered shall be the responsibility of the Government and will be based on information furnished by the bidder or identified in his/her bid as well as other information reasonably available to the purchasing activity. CAUTION TO BIDDERS. The purchasing activity is not responsible for locating or securing any information that is not identified in the bid and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the bidder must furnish as a part of his/her bid all descriptive material (such as cuts, illustrations, drawings or other information) necessary for the purchasing activity to: (i) Determine whether the product offered meets the salient characteristics requirement of the Invitation for Bids, and (ii) Establish exactly what the bidder proposes to furnish and what the Government would be binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity. (2) If the bidder proposes to modify a product so as to make it conform to the requirements of the Invitation for Bids, he/she shall: (i) Include in his/her bid a clear description of such proposed modifications, and (ii) Clearly mark any descriptive material to show the proposed modifications. (3) Modifications proposed after bid opening to make a product conform to a brand name product referenced in the Invitation for Bids will not be considered. (End of Clause) ADDITIONAL SOLICITATION PROVISIONS/CONTRACT CLAUSES: FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) For the purpose of this clause, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Feb 2012). FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (JAN 2013) For the purposes of this clause, items (b) 1, 4, 8, 10, 14, 23, 26-34, 38, 42, and 48 are considered checked and apply. VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.211-70 Service Data Manual (Nov 1984) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Jan 2008) VAAR 852.233-71 Alternate Protest Procedure (Jan 1998) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) VAAR 852.246-70 Guarantee (Jan 2008) VAAR 852.246-71 Inspection (Jan 2008) FAR 52.211-6 Brand Name or Equal (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) For the purpose of this provision, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-1 Instructions to Offerors - Commercial Items (Feb 2012). FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Dec 2012): Offerors must return this provision with their proposal. They may either (1)complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://www.sam.gov/portal/public/SAM/ FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999) (End of Clauses)
VA26113R0859
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21
Award Notice 1/1
3/12/13, 9:33 AM
5
1
Mod #
Description
ReasonForModification
Federal Obligation
Date
P00002
BUS TRACKING SYSTEM AND INFORMATION.
Funding Only Action
($45k)
3/16/15
P00001
BUS TRACKING SYSTEM AND INFORMATION.
Exercise an Option
$58.8k
10/9/13
Not listed
BUS TRACKING SYSTEM AND INFORMATION.
Not listed
$261.3k
5/1/13