USPSC OTI Deputy Country Representative - Burkina Faso
Added: Jun 08, 2018 10:07 am Request for Personal Services ContractorUSAID Office of Transition InitiativesPosition Title: OTI Deputy Country Representative - Burkina FasoSolicitation Number: 72D0T118R00025Salary Level: GS-13 Equivalent: $75,628 - $98,317Issuance Date: June 8, 2018Closing Date: June 25, 2018Closing Time: 1:00 P.M. Eastern TimeDear Prospective Offerors:The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified U.S. citizens to provide personal services as a Deputy Country Representative under a personal services contract, as described in the attached solicitation.Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:1. Complete resume. In order to fully evaluate your offer your resume must include:(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.(b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. (e) U.S. Citizenship.Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.2. Supplemental document specifically addressing:Each of the tee (3) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.NOTE: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.3. USPSC Offeror Information for Personal Services Contracts form AID 302-3. Offerors are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Your complete resume and the supplemental document addressing the EFs must be mailed or emailed to:Office of Transition Initiatives 529 14th Street, NW, Suite 300 Washington, DC 20045 E-Mail Address: OTIjobs@usaid.govOfferors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Offeror resources are available at www.otijobs.net/#!guidance-for-applying/c1ggu. Any questions on this solicitation may be directed to:OTI Recruitment Team Telephone Number: (202) 836-7487 E-Mail Address: OTIjobs@usaid.gov Website: www.OTIjobs.net Sincerely, Cristina Sylvia Contracting OfficerATTACHMENT 1Solicitation for U.S. Personal Services Contractor (PSC) OTI Deputy Country Representative - Burkina FasoI. GENERAL INFORMATION1. SOLICITATION NO.: 72D0T118R000252. ISSUANCE DATE: June 8, 20183. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: June 25, 2018, 1:00 pm Eastern Time4. POSITION TITLE: Deputy Country Representative5. MARKET VALUE: This position has been designated at the GS-13 equivalent level, non-locality pay ($75,628 - $98,317 per annum). Final compensation will be negotiated within the GS-13 equivalent level based upon the selected offeror's salary history, qualifications, previous relevant experience and work history, and educational background as reported on AID-302-3. For selected offeror whose salary has been established on a Federal pay scale (i.e. General Schedule) or its equivalent, the base salary (not including locality pay) of their grade/step will be the basis of the salary negotiation. Salaries over and above the pay range will not be entertained or negotiated.6. PERIOD OF PERFORMANCE: One year, with four one-year option periods.START DATE: Within 45 days of receiving notification that required security and medical clearances have been obtained.7. PLACE OF PERFORMANCE: Burkina Faso8. SECURITY LEVEL REQUIRED: Secret9. STATEMENT OF DUTIESPOSITION DESCRIPTIONBACKGROUNDUSAID's Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local partners advance peace and democracy in politically-transitioning countries. In support of U.S. foreign policy, OTI seizes emerging windows of opportunity in the political landscape to promote stability, peace, and democracy by catalyzing local initiatives tough adaptive and agile programming.Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation.To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under U.S. Personal Services Contracts (USPSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office's programmatic goals and objectives. There are several benefits that USPSCs may participate in, such as partial reimbursement for health and life insurance costs, as well as full coverage of workers' compensation, among other benefits. For more complete information on USPSC benefits, please see Section VI of this solicitation.For more information about OTI and its country programs please see: http://www.usaid.gov/political-transition-initiativesINTRODUCTIONThe OTI Deputy Country Representative - Burkina Faso is a member of the Democracy, Conflict and Humanitarian Assistance (DCHA)/OTI Africa (AFR) Regional Team, and reports to the OTI Country Representative or his/her designee. This position is based in Burkina Faso. The Deputy Country Representative's principal responsibility is to support the OTI Country Representative in the development, oversight, and management of the OTI country program.In line with U.S. foreign policy objectives, the USAID/OTI Burkina Faso program will work to maintain and deepen stability within Burkina Faso while also addressing the teat posed by violent extremist organizations (VEOs) in northern Burkina Faso. The country has experienced enormous change in recent years following the resignation of President Compaore in 2014 after 27 years in office. The new democratic government under President Kabore faces a growing teat from VEOs. The country's north was long neglected by the previous government and suffers from entrenched poverty and underdevelopment. It is also adjacent to unstable parts of Mali and Niger where significant VEOs operate, some with professed ties to Al Qaeda or the Islamic State. These groups have produced a significant increase in extremist attacks across the broader Liptako-Gourma region (the bordering tri-state region of Mali, Burkina Faso, and Niger), and despite Burkinabe and regional efforts to secure the border, these groups have launched attacks within Burkina Faso. Other attacks have come from Burkinabe-based VEOs - most notably Ansarul Islam, which has blended jihadism with attacks on a social and political order seen as discriminating against Burkina's north. USAID/OTI's Burkina Faso program will help bolster local efforts to strengthen community structures and institutions to foster a unified resistance against VEO teats. Additionally the program will work closely with the Burkinabe government to support efforts to serve vulnerable populations, such as tough the government's Emergency Plan for the Sahel. The program will work closely with other USAID/OTI programs in the region to better connect U.S. Government efforts in Liptako-Gourma.Due to the sensitive, fragile, and challenging environments in which OTI operates, the office's approach to programming is one that seeks to find creative, entrepreneurial, and unique ways to approach problem. These dynamic contexts require that OTI programs adapt to rapidly evolving situations and that OTI teams continually explore assumptions and test innovative tools and methods to achieve program objectives. Given OTI's short-term political mission, its unpredictable working environments and the diffuse problems it seeks to address, OTI has developed a system for fast transitions. OTI has developed a program approach that uses iterative strategic planning, where staff constantly monitors the current political situation, create relationships with communities and stakeholders, and undertake activities that monitor and evaluate programs in order to design future activities and inform priorities. Core qualities of a successful OTI program are characterized by a team that is able to be: fast, flexible, iterative, adaptive, and entrepreneurial.CORE FUNCTIONAL AREAS OF RESPONSIBILITYDUTIES AND RESPONSIBILITIESThe work of the Deputy Country Representative requires teamwork, the exercise of discretion, judgment, and personal responsibility. As a member of a highly operational office, the incumbent is willing and able to perform a wide range of administrative functions to help ensure programmatic success. The incumbent has a high level of integrity and attention to detail to ensure the use of OTI systems and procedures to maintain effective and efficient management of funds, programming, and monitoring and evaluation. The incumbent is highly flexible and willing to work under conditions of ongoing change, and remains professional and respectful of colleagues and authority in a diverse workforce. She or he places a premium on the building of positive relationships with his or her respective team both in the field and in Washington, and with key stakeholders both in and outside of USAID. The incumbent is able to prioritize and complete tasks without follow-up by the supervisor, while also filling in gaps as needed to ensure the responsiveness of the team. The Deputy Country Representative is a strategic thinker, articulates innovative ideas, presents solutions, and is a positive role model for colleagues both in and outside of OTI.Under the direct supervision of the, DCHA/OTI Country Representative for Burkina Faso or his/her designee, the Deputy Country Representative will perform the following duties:• Represent OTI interests during meetings with USAID Mission personnel, U.S. Embassy staff, host-country government officials, international organizations, indigenous and international non-governmental organizations (NGOs), and international donors interested in DCHA/OTI activities;• Provide guidance on the identification and development of projects that meet OTI funding criteria, further OTI programmatic objectives, and complement other projects and programs implemented by other OTI offices, U.S. government agencies and donor organizations;• Provide support for the design and execution of programs that follow OTI's quick impact programming model in embassies or USAID Missions. Support to embassies and USAID Missions will include attendance and/or facilitation of program management processes for follow-on programming, including rolling assessments, strategy review sessions, program performance reviews and management reviews;• Review proposals and grant concepts and work with diverse groups, many of which have not previously had international funding;• Collaborate with the Country Representative in monitoring the performance of OTI implementing partners in the implementation of OTI-financed activities designed to achieve OTI strategic objectives;• Travel to monitor and assess political conditions, implementing partner operational platforms, meet with potential grantees, host-country government and other program counterparts, and develop activity ideas;• Mentor and train other OTI and implementing partner field staff;• Take the lead on collecting information and drafting/editing regular reporting products, such as weekly reports, cables and digest reports;• Assume higher representational responsibilities, potentially serving as Acting OTI Country Representative in his/her absence;• Perform a wide range of administrative functions including budget preparation, financial management, records management, and travel assistance to help ensure programmatic success;• Coordinate with the OTI Country Representative to develop an exit strategy that ensures reasonable time to transition from OTI programs to follow-on USAID or other donor programs;• Communicate regularly and share program information with other USAID project managers, the US Embassy, bilateral donors, UN Organizations, International Organizations, and indigenous and international NGOs to ensure visibility and synergy of USAID/OTI activities;• Support the Country Representative to ensure the use of OTI systems and procedures to maintain effective and efficient management of funds, programming, and monitoring and evaluation;• Report to the OTI Country Representative and OTI/Washington on the status of: 1) grant development and implementation, 2) OTI contractor performance, 3) Foreign Service National (FSN) staff support needs and morale, 4) communication and coordination issues among OTI offices with other U.S. Government entities, 5) security concerns, 6) relations with local partners including local, state and national government representatives, and 7) other pertinent information required to achieve OTI's program objectives;• Manage and/or supervise the FSN staff, including program officers, administrative assistants and drivers alongside of the Country Representative;• Supervise staff as delegated by the Country Representative (e.g. Program Managers, Program Assistants, Program Administrative Assistants, etc.). Provide orientation, training and mentoring for USAID staff supervised; assign work, explain how duties are to be performed to meet expectations, and communicate how the successful performance of those duties will be measured; evaluate staff performance; recognize good performance; communicate where performance needs to be improved; resolve complaints; and approve leave requests and timesheets as well as training, travel and program and operations requests.SUPERVISORY RELATIONSHIP:The Deputy Country Representative will be supervised by the OTI Country Representative or his/her designee in Burkina Faso. The incumbent is expected to take initiative, act independently, and manage his/her tasks with minimal supervision. Though this is a senior field-based position, the incumbent is expected to actively and proactively collaborate with OTI/Washington leadership, and to fully utilize, embrace, and become an expert on OTI systems and processes. Failure to satisfactorily perform the duties in scope of work and/or failure to take direction from the supervisor may result in corrective actions, including denial of step increases, extension of contract probationary periods, advancing performance improvement plans, and/or termination of the contract for the convenience of USAID/OTI.SUPERVISORY CONTROLS:The supervisor will set overall objectives and resources available, and work with the incumbent to develop deadlines, projects, and work to be accomplished. The incumbent will be responsible for planning and carrying out assignments, resolving conflicts, coordinating with stakeholders, and interpreting policy, and establishing objectives. The employee may determine the approach to be taken and the methodology to be used while keeping the supervisor informed of progress. The supervisor will review completed work from an overall standpoint of feasibility, compatibility with other work, or effectiveness in meeting requirements.10. AREA OF CONSIDERATION: U.S. Citizenship11. PHYSICAL DEMANDSPHYSICAL DEMANDS:While in Burkina Faso, the work is generally sedentary and does not pose undue physical demands. However, the position also requires travel toughout the Burkina Faso, which may involve some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).WORK ENVIRONMENT:While in Burkina Faso, the work is primarily performed in an office setting. However, the position also requires travel toughout the Burkina Faso, which may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.12. POINT OF CONTACT:OTI Recruitment Team529 14th Street, NW, Suite 300Washington, DC 20045Telephone Number: (202) 836-7487E-Mail Address: OTIjobs@usaid.govII. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying")At a minimum, the offeror must have:(1) A Master's Degree with five (5) years of work experience;ORA Bachelor's Degree with seven (7) years of work experience;AND(2) A minimum of five (5) years of project management experience with a U.S. Government foreign affairs agency, international assistance organization, or non-governmental organization, in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;(3) One (1) year of overseas field experience working in a developing country;(4) One (1) year of supervisory experience.SELECTION FACTORS:(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)In addition, the offeror must satisfy the following Selection Factors:● Offeror is a U.S. citizen;● Complete resume submitted;● Supplemental document specifically addressing how the offeror meets each of the Evaluation Factors submitted;● Ability to obtain a SECRET level security clearance;● Ability to obtain a Department of State medical clearance;● Satisfactory verification of academic credentials.A USAID Secret level security clearance and Department of State medical clearance are required prior to issuance of the contract for this position.NOTE: If a full security investigation package is not submitted by the selected within 30 days after it is requested, the offer may be rescinded. If a security clearance is not able to be obtained within four months after the selected submits the initial security clearance documentation, the offer may be rescinded.NOTE: The selected must obtain Department of State medical clearance within four months after offer acceptance. If medical clearance is not obtained within this period, the offer may be rescinded.Due to anticipated program needs, individuals should be able to travel to post within 60 days after a contract is awarded.III. EVALUATION FACTORSEVALUATION FACTORS:(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors are listed in priority order from highest to least.)Offerors should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.Factor #1 Demonstrated experience in the design, management, and implementation of dynamic political crisis and/or transition programs. Please highlight examples of remote project management experience.Factor #2 Demonstrated experience in contract and grant management, including overseeing and monitoring a non-Federal organization implementing an assistance activity under a Federal contract, grant, or cooperative agreement.Factor #3 Demonstrated experience operating in a professional context using the French language.BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.The Offeror Rating System is as Follows:Evaluation Factors have been assigned the following points:Factor #1 - 25 Factor #2 - 25 Factor #3 - 20Total - 70 pointsInterview Performance - 30 pointsSatisfactory Professional Reference Checks - Pass/Fail (no points assigned)Total Possible Points: 100The most qualified offeror may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. OTI will not pay for any expenses associated with the interviews. In addition, offers (written materials and interviews) will be evaluated based on content as well as on the offerors writing, presentation, and communication skills. In the event that an offeror has fully demonstrated his/her qualifications and there are no other competitive offerors OTI reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for offerors being considered for selection. IV. APPLYINGOfferors must be received by the closing date and time at the address specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.Qualified offerors are required to submit:1. Complete resume. In order to fully evaluate your offer, your resume must include:(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.(b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. (e) U.S. Citizenship.Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.2. Supplemental document specifically addressing:Each of the tee (3) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.NOTE: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.3. USPSC Offeror Information for Personal Services Contracts AID 302-3. Offerors are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.Additional documents submitted will not be accepted.To ensure consideration of offers for the intended position, offerors must prominently reference the solicitation number in the offer submission.Offeror resources are available at www.otijobs.net/#!guidance-for-applying/c1ggu.DOCUMENT SUBMITTALSVia mail: Office of Transition Initiatives, 529 14th Street, NW, Suite 300, Washington, D.C. 20045Via email: OTIjobs@usaid.govPlease note in your document submittal where you heard about this position.NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATIONThis solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENTAll individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number.For general information about DUNS Numbers and SAM, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number and FAR 52.204-7, System for Award Management.https:/acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.V. LIST OF REQUIRED FORMS FOR PSC HIRESOnce the CO informs the successful offeror about being selected for a contract award, the CO will provide the successful offeror instructions about how to complete and submit the following forms. Forms outlined below can found at http://www.usaid.gov/forms/1. Declaration for Federal Employment (OF-306).2. Medical History and Examination Form (DS-6561). 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or Questionnaire for Non-Sensitive Positions (SF-85). 4. Finger Print Card (FD-258). VI. BENEFITS/ALLOWANCESAs a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:1. BENEFITS:(a) Employer's FICA Contribution(b) Contribution toward Health & Life Insurance(c) Pay Comparability Adjustment(d) Annual Increase (pending a satisfactory performance evaluation)(e) Eligibility for Worker's Compensation(f) Annual & Sick Leave2. ALLOWANCES:Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)(a) Post Differential Chapter 500 and Tables in Chapter 900.(b) Living Quarters Allowance Section 130.(c) Temporary Lodging Allowance Section 120.(d) Post Allowance Section 220.(e) Supplemental Post Allowance Section 230.(f) Payments During Evacuation Section 600.(g) Education Allowance Section 270.(h) Separate Maintenance Allowance Section 260.(i) Danger Pay Allowance Section 650.(j) Education Travel Section 280.VII. TAXESUSPSCs are required to pay Federal Income Taxes, FICA, and MedicareVIII. ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDS) AND CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCsAAPDs and CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/work-usaid/aapds-cibs#psc to determine which AAPDs and CIBs apply to this contract.AAPD 06-10 - PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITYGeneral Provision 28, MEDICAL EXPENSE PAYMENT RESPONSIBILITY(OCTOBER 2006)(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/16fam/index.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES."(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or tough any other available debt collection mechanism.(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s). 72D0T118R00025 US Agency for International Development Washington Office
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