612-18-2-1112-0006 | #612-503 | VA261-18-AP-2927 | Construct the Psychosocial Rehabilitation and Recovery Bldg (VA-18-00000632)
Added: Feb 16, 2018 10:52 am Department of Veterans Affairs (VA) VA Northern California Health Care System (NCHCS) Project Number: 612-503 Project Title: Construct Psychosocial Rehabilitation and Recovery Bldg. Location: VA, NCHCS, 150 Muir Road Martinez, Contra Costa County, CA 94533 SCOPE OF WORK 1. GENERAL 1.1 The intent of this project is to provide all supervision, labor, materials, and services required, but not necessarily limited to: 1.1.1 Construct the Psychosocial Rehabilitation and Recovery Bldg as required by SOW, drawings and specifications as provided. 1.1.2 Demolish Buildings AB2 & AB4, and add a net gain of 10 new parking stalls as required by SOW, drawings and specifications as provided. 1.1.3 Follow the Rules of the Station. 1.2 All work will be performed in accordance with the latest edition of: a. IBC and other Federal, State, Local applicable codes. b. American Disabilities Act, ADA/ADAAG standards. c. Barrier Free Design Guide (PG-18-13). d. Architectural Barriers Act Accessibility Standard (ABAAS). e. Uniform Federal Accessibility Standard. f. Occupational, Safety and Health Administration (OSHA) Standards. 1.3 All shop drawings, details, and as-built shall comply with the following: a. V.A. Directives, master specifications and other guidance on the Technical Information Library (TIL) (http://www.cfm.va.gov/TIL/). b. Specification section 013323-Shop Drawings, Product Data, and Samples. c. The review or approval by the VA of any working drawing or any method of work proposed by the Contractor shall not relieve the Contractor of any of the Contractor s responsibility for any errors and shall not be regarded as any assumption of risk or liability by the VA or any officer, official, agent, employee, member, volunteer, affiliate, or their duly authorized representatives. The Contractor shall have no claim under the Contract because of the failure or partial failure or inefficiency of any reviewed or approved plan or method. VA review or approval means that the VA has no objection to the Contractor using the proposed plan or method at the Contractor's responsibility and risk. 1.4 The Contracting Officer Representative (COR) for this project will be Mr. Javier Nazario-Santiago (925) 372-2295. 1.5 Emergency egress shall be maintained toughout the construction. 1.6 The contractor shall assume that there are no staging areas available within the facility premises other than the construction site. 1.7 Any demolition or work that will disrupt/interrupt the clinic campus operation shall be done after business hours including weekends. 1.8 Contractor s employees or subcontractors parking will be in the VA gravel lot across Muir Road. Contractor s employees or subcontractor will not park with in any facility/bldg parking lot premises. VA police will give parking violation for any Contractor s employees or subcontractor parking in these areas. 1.9 All testing and third party findings are for information purposes only, all decisions rendered by the COR, and subsequently the CO, are final. 1.10 Inspections provided by VA are for general conformity only; the Contractor is responsible for his own quality control, and warranty as outlined in the FAR. 1.11 The contractor is required to perform an adequate site investigation prior to bidding in order to ascertain the layout, scope, and limitations of the project building and site. 2. SAFETY AND SECURITY 2.1 Provide a site plan detailing the following : a. The staging area (No available staging area aside from the construction site). b. The construction fence placement (required). c. Trailer Office d. Any traffic flow issues and plan to lessen the impact on patient access and parking. 2.2 Contractor shall comply with Homeland Security Presidential Directive 12 (HSPD-12) contractor requirements. Provide a list of all workers, with a copy of their drivers licenses or other acceptable picture IDs. 2.3 Provide all employees a laminated copy of a picture ID with a lanyard or acceptable clip device: ID must be worn in a visible location at all times when on campus. 2.4 Provide a copy of the PM s, Superintendent and QA/QC staff - 30 hour OSHA safety course certification and all employee s/subcontractor 10 hours safety course certification. 2.5 Ensure an OSHA competent person is on-site for all aspects of heavy equipment use, roadway work, and any other construction specialty. 2.6 Ensure the project site is managed by a Superintendent at all times- if the primary Superintendent must leave the site, an alternate must be appointed. Contractor will conduct safety rounds with COR, safety rep and other services. 2.7 Provide letter size construction signs, each posted at least every ten feet of construction fence/ barrier to state the following: a. CONSTUCTION AREA DO NOT ENTER . b. HARD HAT AREA . 2.8 It s mandatory that hard hats be worn at all times within construction areas on federally owned property. Ensure all employees are aware of this. There are no exceptions. 2.9 Contractor shall Register the construction project in the Storm Water Multiple Application & Report Tracking System (SMARTS), and pay all necessary fees. Contact Mr. Gus Ballis @ 916-843-7098 for SMARTS New User Registration 2.9.1 Storm Water help desk at stormwater@wateboards.ca.gov or 1-866-563-3107. 3. Miscellaneous 3.1. Contractor shall submit a VA supplies hot work permit for any cutting, burning, soldering, brazing or grinding, etc. The hot work permit shall be submitted 14 days in advance. 3.2 Contractor shall submit a VA supplies hot work permit for any cutting, burning, soldering, brazing or grinding, etc. The hot work permit shall be submitted 14 days in advance. 3.3 Prior to the start of any work the contractor will provide copies of all MSDS sheet for products used on this project to the COR. Copies of those MSDS s sheets will be on site tough the completion of the project. 3.4 Contractor shall tie-in the new work to our existing general systems. Contractor will be responsible for any associated fees in connecting/programming/altering any of our general systems located in Bldg 19 OPC such as; HVAC Siemens Controls. The computer is resident at the OPC First Floor room D106. Fire Alarm Systems - Honeywell Notifier It is operated by Pacific Signaling It is recommendable to use Pacific Signaling for the project as not to void the warranty. Johnson Controls/Stanley Access Card System at the VA Police Bldg 19 OPC room A102 . The panic alarms are connected to Police IP address or telephone line to the VA Police Bldg 19 OPC room A102. Security or Burglar Alarm Cal Security is the operator. 4. Progress Meeting/Schedule Requirements 4.1. Contractor will conduct a weekly progress meeting with VA COR, CO and other VA representatives to discuss any items pertaining to the project such as RFI s, submittals, inspection, etc 4.2. The general contractor shall provide a construction schedule and phasing drawings/diagram for COR approval before proceeding with the work. The General contractor shall also submit a 3-week ahead schedule to supplement the project overall schedule. 5. Inspections 5.1 Remove all debris from job site and dispose off-site. 5.2 Final inspection approval from COR is needed before fence/barricades may be removed. The final inspection shall not relieve the installer of any of the installer s responsibility for any errors, omissions or defects and shall not be regarded as any assumption of risk or liability by the VA or any officer, official, agent, employee, member, volunteer, affiliate, or their duly authorized representatives. The installer shall have no claim under the Contract because of the failure or partial failure or inefficiency of any inspected structures, goods or services. Final inspection will be conducted with the COR, CO, different services rep and customers. Punch list shall be completed within 30days. 6. Contract Duration 6.1 Project Duration; a) Demolition of buildings AB2 & AB4 & construction of new Psychosocial Rehabilitation and Recovery Bldg 425days 7. Price Proposal Requirement 1. Provide R.S. Means Line Item per Division with quantities, units, materials, labor, etc , overhead & profit for Bid items A. ITEM I and all bid deduct alternative(s). STATEMENT OF BID ITEM(S) ITEM I, GENERAL CONSTRUCTION: Work includes general construction, alterations, roads, walks, grading, drainage, site work, architectural work and finishes, structural, mechanical, plumbing, fire protection, electrical, telephone, data, security, fire alarm work, medical equipment, utility systems, elevators, landscape, parking stalls, necessary removal of existing structures and construction and certain other items as shown on SOW, Drawings, and Specifications. B. Bid Deduct Alternatives See bid deductive alternates or contact COR. 8. NCHS RULE OF THE STATION DEPARTMENT OF VETERANS AFFAIRS VA NORTHERN CALIFORNIA HEALTH CARE SYSTEM RULES OF THE STATION DEPARTMENT OF VETERANS AFFAIRS NORTHERN CALIFORNIA HEALTH CARE SYSTEM The guidelines published in this issue are for the use and convenience of construction and maintenance contractors, vendors and others performing contract work at all Divisions of the VA Northern California Health Care System. INDEX A. Contract Work Hours B. Utilities C. Protective Clothing/Equipment D. Telephones E. Elevators/Corridors F. Toilets G. Parking/Traffic H. Deliveries I. Loading/Unloading J. VA Police K. Locked Areas L. Operations and Storage Areas M. Construction Waste and Debris N. Recreational Facilities O. Disposal of Hazardous Materials P. Wash Down Q. Removal of Government Property R. Sexual Harassment S. Drugs and Alcohol T. Firearms and Explosive Devices U. Contraband V. Smoking W. Lost and Found X. Smoke Barrier Partitions Y. Welding/Burning Z. Low Voltage Cable Installation AA. Occupational Health and Safety BB. Injury Accidents CC. Damage to Government Property DD. Dust and Fume Control EE. Noise FF. Roads and Walks GG. Fire Safety Precautions CONTRACT WORK HOURS. Work shall be performed based upon project requirements, excluding national holidays. The (10) holidays observed by the Federal Government are: New Year s Day Presidents Day Martin Luther King s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Cistmas Day Contractors may request, in writing, approval to work other hours or weekends. Except for emergencies, the contract person should receive such requests two weeks before the scheduled work. When possible, Contractors will submit emergency requests at least two days before the scheduled work. B. UTILITIES. No utility service such as water, gas, medical air and gas, steam, sewer, electric, fire protection or communication shall be interrupted without prior approval of the COR. This includes those interruptions required by the contract. Construction contracts include provisions for maintaining utility systems or providing temporary facilities. Written requests for utility shutdowns shall be completed by the contractor and submitted to the COR at least two weeks before the scheduled work. Any EMERGENCY REQUIRING AN IMMEDIATE SHUTDOWN WILL BE REPORTED IMMEDIATELY to the COR. The COR will in turn immediately notify the Engineering Office and the appropriate Chief, Maintenance and Repair or site designee. The Contractor will prepare and forward to the Chief, Engineering Service, a written report of the situation, why it happened, a schedule of any further corrective work needed, and what, if any steps are being taken to prevent a recurrence. C. PROTECTIVE CLOTHING/EQUIPMENT. All workers will wear and/or use protective clothing and gear when required. This includes hard hats, goggles, protective shoes, gloves, masks or breathing apparatus, etc. The Contractor shall provide any protective equipment that may be required. D. SECURED WORKSITES Contractor will be responsible to secure their worksite and provide construction safety and/or infection control barriers, including but not limited to temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, VA personnel, or dependents The Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and Title 8, California Administrative Code - Construction Standards. When the standards differ, the more restrictive standard shall apply. Construction site signage is required. Construction sites outside of existing structures shall be enclosed by 6 feet tall metal fencing. E. TELEPHONES. Contractors will provide their own telephones. Government telephones will not be used for private business or personal calls. Contractors or their workers may use the Government telephones to call/page the contact person, the Engineering Service office, or when authorized by the contact person - to call their office concerning contract matters. Telephone calls for contract workers will not be accepted by the Health Care System. F. ELEVATORS/CORRIDORS. Contractors and workers may use corridors and elevators for travel to and from the job sites when in proper attire (shirt and shoes required) provided they don t track mud, wet cement or any form of dirt into the buildings. The COR will assign specific routes, times and elevators to use for transportation of materials and equipment. The Contractor will clean-up any mess caused by their workmen. Elevators will not be used during an emergency. G.TOILETS. The Contractor is to provide their own toilet facilities, however, the COR will advise the Contractor which toilet facilities (if available) may be used by the Contractor s workmen. The Contractor will ensure that the facilities are kept clean and will be responsible for any damage done by the Contractor s workers. H. PARKING/TRAFFIC. Workers on construction or maintenance contracts may only use the parking spaces in gravel lot on Muir Road across from Bldg 21. Contractors, including maintenance contractors and workers are specifically prohibited from parking in those spaces reserved for Engineering Vehicles or lawn areas. Further, the Contractor is not to back in the space. I. DELIVERIES. The contact person will assign routes for the delivery of materials and supplies to the job site. The Contractor or construction traffic will not block any Health Care System road or street, walk or building egress without requesting approval in a timely manner. Materials deliveries shall be delivered to the job site, not the VA warehouse. J. LOADING/UNLOADING. Any vehicle left unattended for more than a few minutes may be cited by the VA Police. Some areas may be reserved for Health Care System operations only during certain hours. K. VA POLICE. The VA Police are Federal Police Officers with full authority to make arrests, investigate crime, and to issue citations. Citations issued for driving, parking violations or other offenses may require an appearance in the Federal District Court and/or payment of a fine. FOR THE SAFETY OF PATIENTS, speed limits and other driving and parking codes are strictly enforced. The speed limit on VA roads is 15 MPH under ideal conditions. In parking lots, the speed limit is 5 MPH. L. LOCKED AREAS. The Contractor is to coordinate access to locked areas with the contact person, including obtaining keys required for access to work sites. All buildings at the Health Care System are locked during other than normal work hours. When the Contractor has approval to work other than normal work hours, he will need to make arrangements for his workers to have access to job sites. M.OPERATIONS AND STORAGE AREAS will be confined to areas designated by the contract or approved in writing by the contact person or the Contacting Officer. The Government will not be responsible for any tools, equipment or materials left or stored on Government facilities, unless exceptions are provided in the contract. N.CONSTRUCTION WASTE AND DEBRIS is the property of the contractor and will not be disposed of on station or in Health Care System trash containers or dumpsters. The Contractor may provide his own bin or dumpster, however, the use and location of such must be approved in writing by the COR. Construction waste and debris will not be accumulated in corridors or other building areas where it might cause a fire or safety hazard. Debris will be covered when taken from work sites to dump area. This is critical when carried tough patient care areas. O. RECREATIONAL FACILITIES such as swimming pools, gym, tennis courts, etc. are not to be used by Contractors or Contractor s workers. P. DISPOSAL OF HAZARDOUS MATERIALS. Contractors are required to communicate this information to all of their employees and subcontractors that will be working at any of the VANCHCS sites, and failure to do so could result in OSHA citation(s). Contractors are also required to alert the VANCHCS immediately in the event any known or suspected ACM is accidentally disturbed or will need to be disturbed before proceeding with work. If not indicated in the contract drawings, known locations of ACMs can be determined from the current VANCHCS asbestos survey. Disposal of any hazardous or potentially hazardous materials in sanitary or storm sewer systems or on Health Care System grounds is strictly prohibited.Hazardous materials, such as asbestos materials, used cleaning solutions and other harmful chemicals shall be disposed of in accordance with State and/or local laws and regulations. In case of an accidental spill of hazardous materials, the contractor is expected to take immediate action to contain the spill and at the same time notify the C.O.T.R./Contracting Officer of the spill. Action should be taken to mitigate the situation until you receive direction from the VANCHCS Quality Management personnel. Q.WASH DOWN. Washing leftover cement, plaster, paint, oil or grease, solvents, etc. Into any drains and the washing down of cement trucks or other delivery vehicles is strictly prohibited. REPORT ANY ACIDENTAL SPILLS THAT MAY RUN INTO STORN DRAINS IMMEDIATELY TO THE ENGINEERING SERVICE AT EXTENSION X- 5555. Even accidental spills, particularly those not immediately controlled or contained, may result in legal action by local or state authorities against the responsible parties. R. REMOVAL OF GOVERNMENT PROPERTY, including empty boxes, crates, wood, etc. is prohibited, except approved by the Chief, Supply Service. Contractors or vendors taking Government equipment off station for repairs will notify the contact person of such action. In most cases, a receipt will be required. S. SEXUAL HARASSMENT is strictly prohibited. This includes deliberate or unsolicited verbal comments or gestures of a sexual nature, unwelcome sexual advances, requests for sexual favors and/or other unwelcome verbal or physical conduct of a sexual nature. T. DRUGS AND ALCOHOL. Possession or use of non-prescription drugs or alcohol, including beer and wine, on the Health Care System grounds is strictly prohibited. Used appropriately, over the counter medications such as Tylenol or Aspirin would be okay. U. CONTRABAND. Contraband is any item prohibited by Federal Law on VA grounds. These items also include any item or material that a person might use in a teatening manner. Examples include, but are not limited to: Firearms, BB guns, CO2 guns, pellet guns, slings, slingshots, blowguns, and starter pistols. Knives with overall blade length in excess of 3.0 inches, including, but not limited to lock blades, pocket knives, cane swords, and machetes. Explosive materials/Flammables: fireworks, gunpowder, ammunition, butane, propane, and lighter fluid. Other weapons: mace, taser, martial arts equipment, tear agent, and Spears. Illegal/Illicit substances: alcohol, drugs, and drug paraphernalia. V. SMOKING POLICY. Smoking is prohibited in all Health Care System Buildings particularly in corridors, elevators, offices and patient areas, except in designated areas. Smoking is generally not permitted within 35 feet of an entrance to a VA health care building or office building that is routinely used by patients, residents, employees or staff. W. LOST AND FOUND. Any article or money found on the premises should be delivered immediately to the contact person or Volunteer Services for safekeeping. Anyone losing an article or money should contact the Volunteer Service Lost and Found Department to determine if it has been turned in. X. SMOKE/FIRE BARRIER PENETRATIONS. Any penetrations to smoke or fire barrier walls, ceiling or floor slabs shall be properly sealed immediately. We recommend Hilti Fire Stop 601 or 635 for walls and ceilings and Hilti Fire Stop 657 for floor penetrations. Y.WELDING AND/OR BURNING: Any person planning welding or other such burning operations will in advance, obtain a 24 hour burning permit from the Safety Office, extension X-5555. Welding and/or burning operations are allowed only during normal working hours. Z. LOW VOLTAGE CABLE INSTALLATION: The contractor shall install low voltage cable in raceways trays whenever practical, only after scheduling the work with the contact person. Whenever feasible, low voltage cables to be in the ceiling will be installed before the ceiling tile is installed. AA. OCCUPATIONAL HEALTH AND SAFETY: Contractors and their employees are expected to comply with and are subject to applicable OSHA and CAL-OSHA regulations as at any construction site. Contractor s On-site Superintendent shall conduct daily construction site safety reviews. BB. INJURY ACCIDENTS: The Health Care System does not have the equipment, facilities, or personnel trained to handle serious injuries. Call 911 for emergency medical assistance and notify the VA Police at extension 65500 at Palo Alto. CC. DAMAGE TO GOVERNMENT PROPERTY caused by the Contractor or his workmen, whether accidental or incidental to the work, shall be corrected immediately at he Contractor s expense. This includes damage to lawns, subbery, irrigation systems, curbs, etc. Caused by construction vehicles/traffic and other operations. DD. DUST AND FUME CONTROL will be exercised on all construction operations. Workers will be careful not to operate any vehicles, gas or diesel engines, or to perform any fume or dust generating process near a building intake system. Appropriate dust barriers will be utilized to mitigate dust entering into patient areas and/or the HVAC System. Barriers will be approved by Infection Control prior to work commencing. If Safety requires a more stringent barrier, the more stringent barrier will apply with Infection Control requirements are also satisfied. EE. NOISE will be held to a minimum at all times. Jack-hammering, core drilling and other noisy or disturbing operations may have to be rescheduled to avoid interfering with surgery or other programs. OSHA standards related to decibels are a requirement in any event. FF. ROADS & WALKS. Any debris dropped along egress from the station will be cleaned up immediately. Mud and dirt on roads and walks will be cleaned up as soon as the construction operation is complete or at the end of each day. GG. FIRE SAFETY PRECAUTIONS. Contractors are expected to comply with all fire safety precautions. In the event of a fire or during regular fire drill, the contractor must vacate the construction site within the zone affected. HH. ILSM AND ICRA PROJECT RISK ASSESSMENT. Contractor will submit the ILSM AND ICRA PROJECT RISK ASSESSMENT from for approval. 9. RECORDS MANAGEMENT LANGUAGE The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: 1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. 2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. 3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. 4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. 5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. 6. The Government Agency owns the rights to all data/records produced as part of this contract. 7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. 8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. 9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. 10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. - - - E N D - - - 36C26118B0301 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21
2/16/18, 10:52 AM