Conduct Physical Security Assessment Project NO 589A4-19-105
CONTRACT INFORMATION This Engineering Services requirement is being procured in accordance with the Brooks Act (Public Law (PL0582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. This procurement is restricted to Service Disabled Veteran Owned Small Business (SDVOSB) firms located within a 300 mile radius of the Harry S. Truman VA Medical Center, Columbia, Missouri. The mileage restriction is in compliance with VAAR 805.207(b). This requirement is being procured in accordance with FAR Subpart 36.6. This is not a Request for Proposal and an award will not be made with this announcement. This announcement is a request for SF 330 s from qualified contractors that meet the professional requirements. The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. The completed SF 330 will be evaluated by the Columbia VAMC Evaluation Board in accordance with FAR 36.602-5(a) and the selection report shall serve as the final selection list, which will be provided directly to the Contracting Officer. Negotiations will be conducted beginning with the most highly qualified firm. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Award of any resultant contract is contingent upon the availability of funds. No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted via email only (jeanette.mathena@va.gov). Personal visits to discuss this announcement will not be allowed. The NAICS Codes for this procurement is 541990 Engineering Services and small business size standard of $15 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of assessment report is approximately 225 calendar days including time for VA reviews. DATABASE REGISTRATION INFORMATION: VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASID FOR QUALIFIED SERVICE DISABLED VETERAN OWNED SMALL BUSINESS DESIGN FIRM FIRMS INCOMPLIANCE WITH VAAR 852.219-10. ONLY BUSINESSES VERIFIED AND LISTED IN THE VENDOR INFORMATION PAGES DATABASE, (http://www.Vetbiz.gov), SHALL BE CONSIDERED. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54) Qualified Design firms are required to respond if interested by submitting one (1) original completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: http://www.gsa.gov/portal/forms/download/116486) Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions must be on a DVD. Completed package shall be delivered on or before July 31, 2019 by 2:00PM Central Daylight Time to the following address: Department of Veteran Affairs, NCO 15 Contracting Office, Attn: Jeanette Mathena, Contracting Officer Contracting office address: 3450 S.4th Street Trafficway, Leavenworth Kansas 66048 Outermost envelope or packaging shall clearly identify Solicitation number and project. Information shall be submitted via commercial courier service, mail or hand carried deliveries. Telegraphic, email, and facsimile forms are prohibited. One DVD will be submitted. PROJECT INFORMATION The mission of the Veterans Affairs is to provide the highest quality health care to our nation s veterans. In order to accomplish this mission, we must protect the health and safety of patients, employees, and visitors. All VA facilities must follow the Mission Critical and Life Safety Physical Security Design Manuals (PSDM s) for security design guidelines within our network. In addition, OCFM has published recent updated guidance on security requirements for leased facilities. SCOPE OF WORK FOR A/E: The PSDM s contain the physical security standards for improving the protection of mission critical and life safety facilities of the U.S. Department of Veterans Affairs (VA). Mission Critical facilities are those required to continue operation during a natural or manmade extreme event. Life-safety protected facilities shall include all VA facilities designated as not mission critical. Guidance found on Real Property Policy Memorandum 2018-02 applies to all leased facilities. This assessment will include both owned and leased facilities as follows: List of VA Leased Facilities Marshfield, MO (CBOC) 8,000 GSF Mexico, MO (CBOC) 8,750 GSF ST. James, MO (CBOC) 8,645 GSF Osage Beach, MO (CBOC) 6,351 GSF Jefferson City, MO (CBOC) 7,625 GSF Waynesville, MO (CBOC) 9,999GSF Sedalia, MO (CBOC) 6847 GSF C & P Clinic ( Buttonwood ); Columbia, MO 5,700 GSF Business Admin ( Pro-Dental ) Columbia, MO 9,850 GSF HBPC/Admin ( Pro Dental ) Columbia, MO 2,300 GSF PRRTP; Columbia, MO 2,640 GSF Total 76,707 GSF List of VA Owned Facilities Main Hospital 577,697 GSF Warehouse 12,000 GSF Storage Building 2,700 GSF Grounds Shop 720 GSF Smoking Shelter 80 GSF Paint/Sign Shop 1,200 GSF FM Trailer 4,058 GSF Chiller Plant 4,636 GSF Parking Garage 146,000 GSF HR Admin Trailer 4,550 GSF Total 753,641 GSF The physical security of facilities requires the use of concentric levels of control and protection to provide progressively enhanced levels of security to deter, prevent, detect, delay, and respond to teats in the protection of assets. The concept of concentric levels of control is to protect the central asset behind layers of security measures such that it is least exposed to the teats. Where a single line of defense might be easily breached, the concentric levels approach offers redundancy in lines of defense that is less likely to be breached. VA also follows the principles of Crime Prevention Tough Environmental Design (CPTED, see www.cpted.net). CPTED strategies include elements of natural surveillance, natural access control, and natural territorial reinforcement. CPTED strategies are to be considered by the contractor in the development of recommendations tasked below to create and enhance the concentric circles or layers of security protection. The SOW for this task order organizes the VA PSDM concepts for existing campus/buildings into 3 tasks based on the Point of Control level and applicable PSDM concept chapters 3-10 for existing buildings. General Scope Tasks: Task 1 PSDM Point of Control levels 1 and 2: The first objective of the physical security assessment is to compare and develop a gap analysis of existing building and site conditions as they relate to the VA s PSDM s first and second level points of control . The assessment will be made tough document review and data gathering, owner interviews, and guided walktough non-invasive visual inspections addressing each of the applicable PSDM concepts. The document review will be based on VA provided Facilities Condition Assessments (FCA s), existing building data, past security assessments, current Capital Plans (SCIP and Master Plans), existing as-built building drawings, Site Plans, and Google Earth building visual analyses. Interviews will be scheduled and coordinated with required VA staff to obtain compliance knowledge prior to visual inspections. The contractor s visual inspection team will be accompanied by appropriate VA staff such as engineering and police. This task will apply to both owned and leased facilities identified in Attachments A & B. Task 2 PSDM Point of Control levels 3-5: The second objective of the physical security assessment is to compare and develop a gap analysis of existing building conditions as they relate to the VA s PSDM s third tough fifth points of control . This assessment will be conducted tough document review, data gathering, and owner interviews. A physical inspection is not required for these PSDM concepts. The document review will be based on VA provided Facilities Condition Assessments (FCA s), existing building data, past security assessments, current Capital Plans (SCIP and Master Plans), existing as-built building drawings, Site Plans, and Google Earth building visual analyses. Interviews will be scheduled and coordinated with required VA staff to obtain compliance knowledge. If as part of the document review and interview process, its determined sufficient information does not exist to determine a gap with the PSDM concepts, the contractor will flag the applicable PSDM concept for the need of a future assessment. This task will apply only to owned buildings identified in Attachment B. Task 3 Structural Analysis: There are sections of the VA PSDM requiring certain existing building or site components meet specified test levels, blast and or structural calculations. The VA is not requesting anti-ram testing, deflection calculations or testing, blast load calculations, or any other required structural system calculations. Where such items are specified in the VA PSDM, the risk assessments specified under Task 1 and Task 2 above will be based on a desk top audit of any related VA provided information; and the limits of the non-invasive visual walktough specified under Task 1. Structural Analysis by a qualified structural engineer will be limited to providing high level input into the recommendations associated with Task 1 only which focuses on protection of the building exteriors from blast and vehicular ramming teats. The PSDM has been interpreted that Progressive Collapse review is not required for existing buildings. To address potential risk associated with the VA s PSDM Progressive Collapse requirements, analysis to be performed under Task 3 of this SOW will be limited to the development of a list of high risk owned and leased buildings based on a VA provided list of buildings that have not had a previous seismic study and that are more than one floor. The contractor will develop a list of these buildings and develop recommendations in the summary report limited to those that would enhance building perimeter protection. Specific Scope Tasks: Members of the A/E Analysis Team: The contractor shall form a project team to work with VA representatives to create the VA/A-E Analysis Team, which shall include, at a minimum, Risk Analyst, Architect, Physical Security expert, Structural Engineer (consulting member) and VA Planning and Engineering representatives. The Plan shall include their titles, roles, and contact information. Gap Analysis and Recommendations: In support of Task 1 and 2 above, Contractor shall record and identify gaps and vulnerabilities between existing conditions and the PSDM concepts. The contractor shall establish corrective action recommendations to be taken when buildings are deemed to be at risk or non-compliant with current PSDM s. Risk Analysis Summaries: Contractor shall develop a Risk Analysis Summary integrating assessment findings that includes building numbers, risk elements related to the specified PSDM s concepts, and the corrective action recommendations to alleviate the risks for each building analyzed. The summaries shall also indicate whether the contractor team judges the risk to be significant and briefly state the basis for that decision. The risk summaries and preferred corrective recommendations shall be organized into a spreadsheet report that can also be placed as a legend on the campus site diagrams. Develop Rough Order of Magnitude Budget Estimates and Service Implications: Contractor shall develop high level cost and budget estimates, on a rough order of magnitude, to implement the recommended corrective actions for each building and portray the implications of the recommendations in terms of costs and interruption of services. Campus Site Diagram: The contractor will develop a campus based site diagram to identify compliance deficiencies. The site diagram shall provide call-out symbols for each identified Task 1 and Task 2 deficiency placed at or near the location of the deficiency, crossed referenced to a summary legend placed on the diagram. The diagram should also include a graphical representation of non-compliant facility standoff distances to roads and parking. The diagram will color code mission critical and life safety buildings. To accommodate the data to be placed on the diagram, a standard 30X42 drawing size is acceptable. Assessment Schedules: Contractor shall review Scope of Work, and then develop a work plan/process (work breakout structure - WBS) as well as a schedule of facility and building survey/analyses to be submitted to the Contracting Officer (CO) and Contracting Officer s Representative (COR) for approval prior to start of the assessments. Contractor shall ensure the schedules include the dates, hours, and tasks to be applied to the assessments. Master Plan Updates: Contractor shall create an Annex to the facility Master Plan at each major facility/healthcare system incorporating the findings of the risk assessment into the facility master plan. The Contractor shall compare all recommended corrective actions to the most recent SCIP Action Plan and existing Master Plan and develop a report demonstrating additional projects that need to be added in SCIP Master Plans. The facility will be responsible for entering any needed projects into their Master Plans and SCIP plans. The annex will be a hard copy binder that includes the Campus Site Diagram, risk assessment findings, Task 3 high risk list of buildings for Progressive Collapse, recommended corrective actions, summary report, and list of projects to be added into the SCIP Action Plan. The A/E shall make recommendations to the VA representatives as to which deficiencies should be corrected tough capital initiatives and which should be submitted for a waiver or exception. The A/E shall be solely responsible for the Task Order management, including all associated labor, equipment, materials, mailing costs, and inspections, to meet the requirements of the study project. The A/E shall further provide meeting minutes for all meetings held under this study project. Data Gathering and Kickoff Meetings: The VA Contracting Officer (CO), VA Contracting Officer s Representative (COR), and Contractor shall conduct a post award Kickoff meeting via teleconference to discuss and develop a process and checklist for data gathering, collection of existing materials, and drawings. The statement of work will be reviewed and the Contractor shall identify any questions or other issues which need to be addressed in the Task Order before Contractor begins the study. The Facility Team shall work collaboratively with the Contractor to provide data required with sufficient detail, in an appropriate format, and in a timely manner to complete the studies, surveys, and analyses. The Contractor will be expected to collect any additional data and information, as available, from both VA corporate and local VA sources that would enhance the survey. The work processes for the data analyses, buildings assessments, corrective recommendations, Master Plan implementation of recommendations, and risk reviews shall be in accordance with the general schedule below. Period of performance shall not exceed 225 calendar days. In accordance with FAR 36.204, the estimated magnitude of the resulting construction project is between $100,000.00 and $250,000.00 EVALUATION FACTORS: Selection criteria are in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 and VA Acquisition Regulation (VAAR) Part 836.602-1.A Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as necessary.A SF 330 submissions including any additional pages are not to exceed fifty (50) pages. Each page cannot exceed 81/2 x 11 in size. Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as required and SF 330 submissions including any additional pages are not to exceed fifty (50) pages. Qualifications (SF330) submitted by each firm for Project # 589A4-19-105, Conduct Physical Security Assessment for Harry S. Truman Memorial Veterans Medical Center will be reviewed and evaluated based on the following evaluation criteria listed below: Professional Qualifications: the qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. Design firms shall have licensed professional engineers currently registered in the state of Missouri or in a state of which Missouri has recognized the engineering license. The specific disciplines which will be evaluated are Mechanical Engineers, Electrical Engineers, Structural Engineers, Estimators and Fire Protection Engineer. Capacity to Accomplish the Work: the general work load and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. In accordance with VAAR 852.219-10(a)(1) (i), prime contractors shall clearly demonstrate how they will meet the requirement that at least 50 percent of the design work be accomplished by employees of the concern or employees of eligible service-disabled veteran owned small business subcontractor/consultant. Past Performance: the past performance of projects that are complete (design and construction) that the firm has designed relevant in scope to the advertised project that were accomplished with the Department of Veterans Affairs, other Government agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules will be examined. Project past performances that are older than 3 years will receive a lesser score than those references for projects accomplished within the past 3 years. Location of Design Firm: the geographic proximity of each firm to the location of the VA Medical Center will be evaluated. The mileage restriction is in compliance with VAAR 805.207(b). This criterion will apply to the office from which the majority of the design services will be performed. Firms within 300 miles of the medical center will receive a maximum score. Firms more distant than 300 miles will receive a zero score for this criterion. Claims and Terminations: record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined. Reputation in Engineering community: reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.
36C25519R0112 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15
7/17/19, 5:33 PM