To attach addendum #2

The State of West Virginia, specifically through the Department of Health Facilities and the Mildred Mitchell-Bateman Hospital in Cabell County, is soliciting bids for a comprehensive roofing replacement project for Building #1 located at 1530 Norway Avenue in Huntington. The procurement (ARFQ 0512 2927 MMB2500000005) requires a one-time purchase of roofing services that includes complete removal of an existing ballasted roof system and installation of a fully adhered EPDM membrane roofing system. Key deliverables include installing a .60 Standard EPDM membrane, two-inch polyiso insulation, new metal coping, and edge metal, with specific technical requirements for roof installation and materials. Vendor qualifications include demonstrating experience with at least five similar projects, current West Virginia Division of Labor Certification, and a Contractor's License. A mandatory pre-bid meeting was held on May 23, 2025, at 10:00 A.M. EST, with technical questions accepted until May 28, 2025, at 1:30 PM EST. The bid closing date is June 3, 2025, at 1:30 P.M. EST, with the contract to be awarded to the lowest qualified responsible bidder meeting all specifications.

The procurement includes multiple set-aside and compliance requirements, particularly noting preferences for minority businesses, women's business enterprises, and labor surplus area firms. Federal funds are involved, necessitating compliance with 2 C.F.R. 200.317 through 200.327, which includes provisions for domestic preferences and equal employment opportunity. Vendors must submit a Drug Free Workplace Affidavit and comply with West Virginia Code requirements. The project requires substantial bonding, including a 5% bid bond, 100% labor and materials bond, 100% performance bond, and a two-year maintenance bond. The successful vendor must provide a comprehensive 30-year manufacturer's warranty covering all labor and materials, with a two-year maintenance warranty. While specific award values are not explicitly stated, the comprehensive roofing and potential elevator door replacement suggest a significant project scope. The procurement allows for potential federal and state-level contract combinations if evaluation criteria result in the same vendor being identified as the winning bidder.