ARFQ 0512 2927 MMB2500000005 - AGENCY TCA.pdf

This document is a set of Instructions to Vendors Submitting Bids for the Department of Health and Human Services (DoHS) Office of Shared Administration (OSA) Procurement division. The solicitation requires vendors to submit bids electronically through wvOASIS for a contract opportunity identified by the solicitation number ARFQ 0512 2927 MMB2500000005. A mandatory pre-bid meeting is scheduled for May 23, 2025, at 10:00 A.M. EST in the Administration Building #1 - 1st floor Conference Room located at 1530 Norway Avenue in Huntington, WV 25705. All vendors submitting a bid must attend this mandatory pre-bid meeting, and failure to do so will result in disqualification of the vendor's bid.

The document outlines comprehensive terms and conditions for the procurement, including requirements for vendor registration, insurance, licensing, and compliance with state and federal laws. Vendors must provide various bonds, including a labor/material payment bond and a maintenance bond, and maintain specific insurance coverages such as Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence. The contract is subject to funding availability, and the State reserves the right to cancel the contract with 30 days' written notice if materials or workmanship do not conform to specifications. Vendors must comply with preferences for domestic steel, aluminum, and glass products, and adhere to various state procurement regulations including anti-trust, conflict of interest, and public disclosure requirements.