ARFQ 0512 2927 MMB2500000005 - SPECIFICATIONS.docx

REQUEST FOR QUOTATION

CUSTOM WALK-IN FREEZER

ARFQ 0506 2927 MMB2300000006

REQUEST FOR QUOTATION

CUSTOM WALK-IN FREEZER UNIT ARFQ 0506 2927 MMB2300000006

REQUEST FOR QUOTATION

NEW BALLASTED ROOF – BUILDING #1

ARFQ 0512 2927 MMB2500000005

GENERAL CONSTRUCTION SPECIFICATIONS (No AIA Documents)

1. PURPOSE AND SCOPE: The Department of Health Facilities (DHF), is soliciting bids on behalf of Mildred Mitchell-Bateman Hospital (MMBH), for one-time purchase to provide all labor, materials, equipment, and anything incidental to replace the entire Building #1 existing ballasted roofing system with a fully adhered membrane roofing system.

Mildred Mitchell-Bateman Hospital is located at 1530 Norway Avenue, Huntington, WV 25705.

The Vendor shall furnish all materials, labor, and equipment necessary to complete all Construction Services. The Vendor shall furnish any incidental work, materials, labor, and equipment that are necessary to complete the Construction Services, even if such incidental work is not explicitly included in the Project Plans.

NOTE: The WVDHHR has developed an EEOP Utilization Report, and it is available at:

https://dhhr.wv.gov/office-of-drug-control-policy/news/Documents/EEO%20Uitlization%20Report%20Completed%20Form%201-29-21-final-PDF%20review%20for%20approval%20to%20submit%20%283%29.pdf

NOTE: This request is covered in part or in whole by federal funds. All bidders will be required to acknowledge and adhere to attached Federal Funds Addendum.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions and in the Project Plans as defined below.

2.1 "Construction Services" replacement of existing ballasted roof with a fully adhered EPDM roofing system.

2.2 "Pricing Page" means the pages contained in wvOASIS, attached hereto as Exhibit A, or included in the Project Plans upon which Vendor should list its proposed price for the Construction Services.

2.3 "Solicitation" means the official notice of an opportunity to supply the State with Construction Services.

2.4 "Project Plans" means documents developed by an architect, an engineer, the Agency, or another design professional, which are attached hereto as Exhibit B, that provide detailed instructions on how the Construction Services are to be performed. In the event that Project Plans contain drawings or other documents too large to attach in Exhibit B, Vendors can obtain copies in accordance with Section 9 of these Specifications.

2.5 “PSI” means pounds per square inch.

2.6 “EPDM” means Ethylene Propylene Diene Monomer which is a thermoset membrane roof material.

2.7 “ASTM” means American Society for Testing & Materials

3. ORDER OF PRECEDENCE: This General Construction Specifications document will have priority over, and supersede, anything contained in the Project Plans.

4. QUALIFICATIONS: Vendor, or Vendor's staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

4.1 Experience: Vendor, or Vendor's supervisory staff assigned to this project, must have successfully completed at least five (5) projects that involved work similar to that described in these specifications or the Project Plans.

4.2 Must have a current and valid WV Division of Labor Certification.

4.3 Must have a current and valid West Virginia Contractor's License.

4.4 Must provide a detailed listing of three (3) projects completed in the previous twelve (12) months, must be equal in size and scope for this project to show they are qualified to undertake this project and meet the requirements.

5. CONTRACT AWARD: The Contract is intended to provide Agency with a purchase price for the Construction Services. The Contract will be awarded to the lowest qualified responsible bidder meeting the required specifications. If the Pricing Pages contain alternates/add-ons, the Contract will be awarded based on the grand total of the base bid and any alternates/add-ons selected.

5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest grand total cost as shown on the Pricing Page.

5.2 Pricing Page: Vendor should complete the Pricing Page by indicating the lump sum price in the extended cost. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor's bid being disqualified.

Vendors should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

6. SELECTION OF ALTERNATES: Pursuant to W. Va. code 5-22-1 any solicitation of bids shall include no more than five alternates. Alternates, if accepted, shall be accepted in the order in which they are listed on the bid form. Any unaccepted alternate contained within a bid shall expire 90 days after the date of the opening of bids for review. Determination of the lowest qualified responsible bidder shall be based on the sum of the base bid and any alternates accepted.

7. PERFORMANCE: Vendor shall perform the Construction Services in accordance with this document and the Project Plans.

8. SUBSTITUTIONS: Any substitution request must be submitted in accordance with the official question and answer period described in the INSTRUCTIONS TO VENDORS SUBMITTING BIDS, Paragraph 4. Vendor Question Deadline. Vendors submitting substitution requests should submit product brochures and product specifications during the official question and answer period.

9. PROJECT PLANS: The checked box will apply to Project Plans for this solicitation.

X No Additional Project Plan Documents: There are no additional Project Plans other than those attached hereto as Exhibit B or any subsequent addenda modifying Exhibit B.

Additional Project Plan Documents: There are additional Project Plan documents other than those attached as Exhibit B. Copies of the additional Project Plan documents not attached as Exhibit B can be obtained by contacting the entity identified below.

10. CONDITIONS OF THE WORK

10.1 Permits: The Vendor shall procure all necessary permits and licenses to comply with all applicable Federal, State, or Local laws, regulations, and ordinances of any regulating body.

10.2 Existing Conditions: If discrepancies are discovered between the existing conditions and those noted in the specifications, Vendor must immediately notify the Agency's representative. Vendor must also immediately notify the Agency if suspected hazardous materials are encountered.

10.3 Standard Work Hours: The standard hours of work for this Contract must be Monday through Friday 8:30am to 5pm excluding holidays recognized by the State of West Virginia. Any work outside of the standard hours of work must be approved in advance at the Agency's sole discretion. Authorization of work outside of the standard hours of work will not entitle Vendor to additional compensation.

10.4 Project Closeout: Project Closeout shall include the following:

10.4.1 Final Cleanup: Vendor shall perform the final cleanup activities listed below, along with any other final cleanup activities normally associated with the work performed under this Contract, prior to final inspection:

10.4.1.1 Vendor will be responsible for cleaning up area(s) once the installation has been completed, they may use our refuge containers to dispose of trash.

10.4.2 Final Inspection: Vendor shall participate in a final inspection with the Agency's project manager. The purpose of the final inspection will be to identify deficiencies that need to be remedied prior to Agency's final acceptance of the work. Vendor shall at all times be obligated to perform in accordance with the Contract and must take all actions necessary to ensure that work complies with requirements of Contract prior to final acceptance. Final acceptance does not waive or release Vendor from its obligation to ensure that work complies with the Contract requirements. Vendor shall submit any warranty documents to the Agency project manager at final inspection.

11. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency's facilities. In the event that access cards and/or keys are required: Vendor must identify principal service personnel which will be issued access cards and or keys to perform services.

11.1 Vendor will be responsible for controlling cards and keys and will pay replacement fee if the cards or keys become lost or stolen.

11.2 Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

11.3 Anyone performing under this Contract will be subject to Agency's security protocol and procedures.

11.4 Vendor shall inform all staff of Agency's security protocol and procedures.

12. MISCELLANEOUS:

12.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor's responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: _____________________________________

Telephone Number: ____________________________________

Fax Number:__________________________________________

Email Address:________________________________________

EXHIBIT B - PROJECT PLANS

13. GENERAL REQUIREMENTS:

13.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

13.1.1 Removal of existing ballasted roof, elevator shaft door & jamb

13.1.1 Contractor must remove existing ballast, membrane, and insulation to the roof decking.

13.1.2 Contractor will be responsible for the disposal for existing Components.

13.1.3 Contractor must remove and dispose of built-up roof that is underneath the current roofing.

13.1.3.1 Disposal must be in appropriate manner in accordance with all laws of the State of West Virginia.

13.1.3.1.1 Contractor will be responsible for moving the rock from the existing roof to an approved location on site.

13.1.3.1.2 Site to be determined by the Director of Maintenance at Mildred Mitchell-Bateman Hospital.

13.1.4 Contractor must remove existing elevator shaft door and jamb. Their responsibility to dispose of properly.

13.2.1 Installation of new ballasted roof

13.2.1.1 Contractor must field verify all existing conditions and provide a comprehensive system per the manufacturer's recommendations.

13.2.1.2 Contractor must prime existing deck with Carlisle Cav Grip III or equal. Before installing new insulation per the manufacturer’s instructions for priming gypsum or lightweight concrete decks.

13.2.1.3 Contractor must adhere new two (2) inch thick, twenty (20) psi insulbase polyiso in Carlisle Flexible Fast or equal insulation adhesive.

13.2.1.4 Contractor must add saddles between the existing scupper and between the scuppers and walls as needed to provide positive counter slope. Saddles are to be of the same material as specified for the flat polyiso (ASTM C 1289, Type II, Class 1, Gade 2). Saddles will also be set in manufacturers’ insulation adhesive as required by warranty.

13.2.1.5 Contractor must fully adhere a new Carlisle “or equal” .60 Standard EPDM membrane with factory applied three (3) inch seam tape or equal per manufacturer’s requirements.

13.2.1.6 Contractor must install new metal coping over the existing stone coping on the main roof. New EPDM shall extend over the existing stone and the new coping will be installed over the EPDM.

13.2.1.7 Contractor must install new edge metal (drip edge) over the elevator shaft raised area as well.

13.2.1.8 Contractor must face off coping and edge metal it shall cover the existing stone coping to the brick. The metal must be a minimum of twenty-four (24) gauge steel with a Kynar finish or equal.

13.2.1.8.1 Mildred Mitchell-Bateman Hospital will choose the color from the standard color chart.

13.2.1.9 Contractor must replace existing metal scuppers with new metal through wall scuppers and flashing .

13.2.1.10 Contractor must replace the existing roof hatch with a new roof hatch of the same size.

13.2.1.10.1 New Roof Hatch must be Babcock Davis Model BG 3630 or equal.

13.2.1.10.2 New Roof Hatch must be steel construction with a Red Oxide Powder Coat finish or equal.

13.2.1.11 Contractor must replace the elevator shaft raised

roof and must be treated the same as the rest of the roof and will be the same system as the main roof.

13.2.1.12 Contractor must evaluate all existing curbs and

terminate per manufacturer’s recommendations.

13.2.1.13 Contractor must have walkway pads installed

around all four (4) sides of units, exhaust fans, around the roof hatch access point and at the elevator shaft door. Padding at the elevator shaft door must extend six (6) ft from the elevator shafts exterior wall. And must be as wide as the door being installed.

13.2.1.14 Contractor must remove the existing exhaust fan and install the one provided by vendor.

13.2.14.1.1 Installation of exhaust fan must

include start up.

13.2.1.15 Header boxes and down spouts.

13.2.1.15.1 Our current water drainage is through an interior drain, and we want to leave them the way they are currently. No changes to this area.

13.2.1.16 Roof is composed of poly-iso which is two inches thick and Gypsum which is inch and half thick with no previous layers of roofing detected. & samples were taken from key areas and components of the existing roof and were processed using asbestos identification by polarized light microscopy analysis. All seven samples returned “Total Asbestos” values of 0%. Report does not indicate the presence of any Asbestos Containing Materials (ACM) and does not recommend any mitigation strategies. The report relates only to the seven samples that were processed and does not guarantee that other ACM may not be encountered during the removal and replacement process. If any other questionable materials are discovered, further testing will be required.

13.3.1 Replacement Elevator Shaft & Door Jamb

13.3.1.1 Total replacement of elevator shaft door jamb, door and exterior security locking doorknob.

13.3.1.2 Door must NOT be wooden, shall be fiberglass.

13.3.1.3 Current measurements:

Masonry opening – 36”w x 56”h, Door - 32.5”w x 54”h Exact measurements are the vendors’ responsibility

14. Installation:

14.1 Installation must include labor, material, incidentals, and shipping needed to get materials.

14.2 Upon completion, roof is be inspected by the manufacturer and written approval to the owner.

15. Warranty:

15.1 Contractor must, upon completion, furnish a written 30-year manufacturer’s warranty for all labor and material.

15.2 Contractor must provide a two (2) year maintenance warranty.

15.3 Contractor must start all warranties upon completion of the installation and once approved by the Construction Manager.

16. Labor:

16.1 Vendor must provide all labor for the removal and installation of the new ballasted roofing system, elevator shaft door & door jamb.

17. Uniform and Vehicle Identification:

17.1 All vendor personnel working under this contract shall report for work in uniforms provided by the vendor. The uniform shall clearly identify the employee as working for the vendor.

17.2 Vehicles working under this contract shall have the vendor's name displayed to allow for vehicle identification in case of an emergency.

18. Vendor Orientation:

18.1 Vendor representatives/service technicians must participate in Mildred Mitchell-Bateman Hospital Vendor Orientation and sign the acknowledgement of policies and procedures, prior to access to the facility.

18.2 Mildred Mitchell-Bateman Hospital reserves the right to make changes to its policies and procedures without prior notice to the vendor.

18.3 Any additional screening requirements or any modification to mandatory mask requirements will be communicated by Mildred Mitchell-Bateman Hospital to the vendor. Vendor representatives/service technicians will be given a new acknowledgement of policies and procedures to sign as notice of changes.

18.4 Vendor representatives/service technicians must adhere to the rules and procedures of the facility to ensure safety.

19. Payment:

19.1 Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

20. Vendor Default:

20.1 The following shall be considered a vendor default under this Contract. Failure to provide Contract Items in accordance with the requirements contained herein.

20.1.1 Failure to comply with other specifications and requirements contained herein.

20.1.2 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

20.1.3 Failure to remedy deficient performance upon request.

20.2 The following remedies shall be available to Agency upon default.

20.2.1 Immediate cancellation of the Contract.

20.2.2 Immediate cancellation of one or more release orders issued under this Contract.

20.2.3 Any other remedies available in law or equity.

21. Drug Free Affidavit:

21.1 Vendor should complete and return.

22. Bid Bond:

22.1 Successful vendor shall execute and deliver the Bid Bond with 5% of the contract price.

23. Labor and Materials Bond:

23.1 Successful vendor shall execute and deliver the Labor & Materials Bond with 100% of the contract price.

24. Performance Bond:

24.1 Successful vendor shall execute and deliver the Performance Bond with 100% of the contract price.

25. Maintenance Bond:

25.1 Successful vendor shall provide a two (2) year maintenance bond covering the roofing system.

25.1.1 The maintenance bond must be issued and delivered to the Agency prior to the Contract award.

Revised 06/08/18 image1.jpg