Student Information Systems

Mohave Educational Services Cooperative is requesting proposals for student information systems to serve approximately 488 Arizona public agencies under RFP 26O-0924, with proposals due September 24, 2026, at 3:00 p.m. Arizona time. This is a statewide cooperative purchasing agreement; eligible members as of August 27, 2026, are listed in the RFP attachment, though additional members may join during the contract term and must assess whether their purchases would materially increase original solicitation volume.

The scope encompasses comprehensive SIS solutions operating in cloud and web-based environments with 24/7 availability. Required modules include attendance, discipline, fees and billing, food service, grades and report cards, student immunization and health records, parent/guardian and student portals, staff registration and enrollment, online registration, reporting, scheduling, staff management, and special education functions. Offerors may propose partial solutions and brand-equivalent alternatives, provided Mohave approves them as meeting quality and performance standards. All systems must comply with Section 508 and WCAG 2.2 AA accessibility standards, integrate with Arizona Education Data Standards (AzEDS), and meet requirements under FERPA, COPPA, IDEA, HIPAA, and specified Arizona Revised Statutes governing cybersecurity and student data privacy. Vendors must execute data security and confidentiality agreements with member agencies and provide introductory training with intermediate and advanced options available at additional cost.

Contracts are awarded for an initial one-year term with four optional one-year extensions. Pricing is based on percent discounts off manufacturer price lists, fixed prices, or combinations thereof, and must include Mohave's 1% administration fee. Vendors must complete the RFP 26O-0924 Student Information Systems Pricing Workbook and submit current manufacturer price lists.

Award evaluation uses weighted criteria: Pricing Information (30 points), Offer and Acceptance/Terms and Conditions/Scope of Work/Specifications (20 points), Primary Vendor Information (20 points), Supporting Contract Documents (20 points), and Additional Information (10 points). Contract vendors must maintain general liability insurance of $2 million aggregate, Technology Errors and Omissions coverage of $2 million, and Network Security and Privacy Liability insurance of $2 million.

Questions are due September 16, 2026, at 5:00 p.m. A pre-proposal conference was held September 9, 2026. The RFP prohibits pricing for professional development tracking systems, financial ERP systems, substitute management systems, mass media notification systems, and point-of-sale hardware.