School Bus A/C Maintenance and Repair
Closed State & local contract opportunity
- Solicitation number
- 26286-RFP-DST
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 05566 Moisture Separators
- 06033 Clamps, Hose
- 06035 Cooling System: Radiators, Complete And Cores; Thermostats; Water Pumps; Etc.
- 06036 Electrical Accessories: Alternators, Ammeters, Distributors, Generators, Regulators, Starters, Etc.
- 06037 Electrical Parts (Not Ignition) (Not Otherwise Classified)
- 06042 Filters: Air, Fuel, Oil, Power Steering, Transmission And Water, And Pcv Valves
- 06045 Fittings (For Copper Tubing)
- 06060 Hose And Hose Fittings: Brake, Heater, Radiator, Vacuum, Washer, Wiper, Etc.
- 06064 Lubricating System And Parts (See 060-42 For Filters And Class 075 For Equipment)
- 06066 Parts And Accessories, Automotive, Miscellaneous (Not Otherwise Classified)
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- 06067 Recycled Automotive Parts
- 06070 Replacement Parts For Chrysler (Mopar)
- 06071 Replacement Parts For Ford
- 06072 Replacement Parts For General Motors
- 06073 Replacement Parts For International Harvester
- 06074 Replacement Parts For Other Than Chrysler, Ford, General Motors, And International Harvester
- 46010 Air Hose And Fittings
- 55723 Cooling System Parts And Accessories
- 55725 Electrical Accessories And Parts (Not Lighting)
- 55733 Engine Parts
- 55734 Filters: Air, Fuel, Oil, Etc.
- 55736 Fuel System Parts And Accessories
- 55737 Gauges And Meters (Including Speedometers)
- 55752 Lubricating Systems And Parts (See 557-34 For Filters)
- 55753 Power And Drive Train Components And Parts (Transit Bus)
- 55754 Radiators, Heater Cores, Etc.
- 55756 Recycled Transit Bus Accessories And Parts
- 55770 Tanks: Air, Fuel, Water
- 72082 Water Pumps And Accessories (See 060-35 For Automotive Type)
- 74017 Compressors And Parts
- 74024 Condensing Units
- 74040 Hand Tools, Refrigeration
- 74055 Refrigerant Gases (Except Ammonia)
- 74059 Refrigeration Accessories And Supplies: Capillaries, Controls, Dryers, Expansion Valves, Refrigerant Oil, Sealants, Sight Glasses, Thermometers, Vibration Eliminators, Etc.
- 74060 Refrigerant Recovery Systems And Accessories
- 92824 Buses, School And Mass Transit, Maintenance And Repair
- 92830 Cooling, Heating, And Ventilating System (A/C System, Hoses, Water Pump, Radiator, Heater And Accessories, Ventilation, Etc.) Maintenance And Repair
- 92847 General Maintenance And Repair, Vehicle (Not Otherwise Classified), To Include Oil Changes, Lubrication, Guaranteed Maintenance Programs, Etc. (See 928-88 For Tune-Ups)
- 96216 Bus Transportation Services, School
- Points of contact
-
- Tiffanie Cason tiffanie.cason@hcps.net
- Rebecca Baez rebecca.baez@hcps.net (813) 272-4272
Updated .
About this opportunity
Hillsborough County Public Schools is requesting proposals for school bus air-conditioning maintenance and repair services, with proposals due August 5, 2026. A Small Business Encouragement Program (SBEP) participation requirement applies: bidders must submit SBEP registration certificates and demonstrate how certified small businesses located in the Tampa Bay area will be incorporated into contract delivery, with a minimum reinvestment goal of 20 percent of eligible expenditures directed to SBEP-certified vendors as subcontractors where feasible.
The contractor shall provide timely repair and maintenance services for air-conditioning systems on diesel, electric, propane, and gasoline-powered Type A and Type C school buses in compliance with EPA regulations, MACS standards, and nationally recognized air-conditioning industry requirements. Technicians must be trained and qualified to service both R-134a and R-1234yf refrigerant systems, with certification in refrigerant handling and applicable safety training preferred. All parts and workmanship must be covered by manufacturer or contractor warranties. The contractor shall provide vehicle status updates via telephone and email, timely invoicing, and warranty documentation.
Eligible SBEP participants must be certified by one of seven designated agencies: City of Tampa, City of St. Petersburg, Hillsborough County, Pinellas County, The Florida Business Council, State of Florida, or the U.S. Small Business Administration. Prime contractors are solely responsible for all subcontractor actions and must obtain HCPS pre-approval for each subcontractor. Bidders utilizing SBEP subcontractors must execute a Letter of Intent identifying subcontractor names, contact information, services provided, and the percentage or dollar value of work allocated to each SBEP vendor.
All proposers must execute an affidavit certifying compliance with Florida Statutes Section 287.138, confirming that the entity is not owned by or subject to controlling interest from governments of foreign countries of concern, nor organized under or principally located in such countries. The Office of Supplier Development can be reached at (813) 635-1240 or OSD@hcps.net for vendor verification and additional program information.
Opportunity text
HCPS requires the Contractor to provide timely, accurate, and reliable school bus air-conditioning repair and maintenance services. All repairs shall be performed in accordance with applicable EPA regulations, MACS standards, and nationally recognized air-conditioning industry requirements. All parts and workmanship shall be covered by the manufacturer`s or Contractor`s applicable warranty. Services shall include air-conditioning systems on diesel, electric, propane, and gasoline-powered Type A and Type C school buses. Technicians should be trained and qualified to service both R-134a and R-1234yf air-conditioning systems. Certification in refrigerant handling and applicable safety training for these systems is preferred. The Contractor shall also provide vehicle status updates via telephone and email, provide timely invoices, work/part warranty information.
Files
| File | Type | Posted |
|---|---|---|
| Notice_of_Intent_to_Award.pdf | ||
| Notice_of_Meeting.pdf | ||
| Addendum_1.pdf | ||
| HCPS_AC_CostJuly25Current___Internal_and_External.xlsx | XLSX spreadsheet | |
| Revised_26286_Price_Sheet.xlsx | XLSX spreadsheet | |
| HCPS_Yellow_Bus_Fleet__All_Type_Buses_7.27.26_1.xlsx | XLSX spreadsheet | |
| 26286RFPDST_School_Bus_AC_Maintenance_and_Repair.pdf | ||
| CONTRACTING_WITH_ENTITIES_OF_FOREIGN_COUNTRIES_OF_CONCERN_PROHIBITED_AFFIDAVIT.pdf | ||
| Vendor_Registration_Form_07.10.25.pdf | ||
| 26286_Price_Sheet.xlsx | XLSX spreadsheet | |
| SBEP_Participation_Requirements.pdf | ||
| STATEMENT_OF_NO_BID.pdf |
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