Notice_of_Intent_to_Award.pdf
PDF 898 KB Posted
- Attached to
- School Bus A/C Maintenance and Repair
- Solicitation number
- 26286-RFP-DST
- Issued by
- Hillsborough County, Florida
About this file
This Notice of Intent to Award from Hillsborough County Public Schools' Procurement Services Department announces the decision to award a contract for school bus air-conditioning maintenance and repair services under Request for Proposals 26286-RFP-DST, dated August 24, 2026. The solicitation sought proposals for timely, accurate, and reliable maintenance and repair services for air-conditioning systems on diesel, electric, propane, and gasoline-powered Type A and Type C school buses in compliance with EPA regulations and MACS standards. Technicians were required to be trained and qualified to service both R-134a and R-1234yf refrigerant systems, with preferred certification in refrigerant handling and applicable safety training. Bid notifications were distributed to 1,841 vendors via VendorLink and 1,299 vendors via Euna Open Bids, with proposals due by August 7, 2026. Four vendors submitted proposals: Central Florida Frame and Axle Inc., Marks Air Inc., Matthews Bus Alliance Inc., and Sun State International Trucks LLC. First Student, Inc. indicated they did not wish to submit a quote.
The evaluation committee assessed proposals using four weighted criteria: Specifications/Scope of Work (25 points), Qualifications and Experience/Required Forms and Signatures (30 points), Cost/Best Value (35 points), and Utilization of HCPS-registered Small Business Enterprises (10 points). Matthews Bus Alliance Inc. of Orlando, Florida received the highest evaluation score of 79 points and is recommended for primary award, with Sun State International Trucks LLC of Tampa, Florida as the secondary recommendation with 75 points. Central Florida Frame and Axle Inc. scored 56.93 points and Marks Air Inc. scored 56.33 points. The contract includes a Small Business Encouragement Program requirement with a minimum 20 percent reinvestment goal of eligible expenditures directed to certified small business vendors. All parts and workmanship must be covered by manufacturer or contractor warranties, with contractors required to provide vehicle status updates via telephone and email, timely invoicing, and warranty documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| Notice_of_Meeting.pdf | ||
| Addendum_1.pdf | ||
| Revised_26286_Price_Sheet.xlsx | XLSX spreadsheet | |
| HCPS_AC_CostJuly25Current___Internal_and_External.xlsx | XLSX spreadsheet | |
| HCPS_Yellow_Bus_Fleet__All_Type_Buses_7.27.26_1.xlsx | XLSX spreadsheet | |
| 26286_Price_Sheet.xlsx | XLSX spreadsheet | |
| Vendor_Registration_Form_07.10.25.pdf | ||
| 26286RFPDST_School_Bus_AC_Maintenance_and_Repair.pdf | ||
| CONTRACTING_WITH_ENTITIES_OF_FOREIGN_COUNTRIES_OF_CONCERN_PROHIBITED_AFFIDAVIT.pdf | ||
| SBEP_Participation_Requirements.pdf | ||
| STATEMENT_OF_NO_BID.pdf |
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Text version
Connect with Us • HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Request for Proposals: 26286-RFP-DST School Bus A/C Maintenance and Repair
Date: August 24, 2026
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative, below.
Sincerely, Rebecca Baez rebecca.baez@hcps.net
26286-RFP-DST School Bus A/C Maintenance and Repair
Bid notifications were sent to 1,841 vendors via VendorLink and 1,299 via Euna Open Bids.
Responses were received from vendors.
Proposals Received
Company SLVMP Status Submission Date
Central Florida Frame and Axle Inc.
5710 Causeway Boulevard Tampa, FL 33619 Carolyn Jones Phone: (813) 620-9151 Fax: (813) 626-5385 cjones@americanframeandaxle.com
Local Submitted 8/7/2026 2:27:21 PM
Marks Air, Inc.
8214 North Bowles Road Tampa, FL 33637 Caroline Acebedo Phone: (000) 000-0000 Caroline@MarksAir.com
SBE Submitted 8/3/2026 1:44:35 PM
Matthews Bus Alliance Inc.
4802 West Colonial Drive Orlando, FL 32808 Lori Matthews Phone: (407) 717-3736 bids@matthewsbusesflorida.com
Submitted 8/7/2026 8:32:33 AM
Superintendent Van Ayres
Sun State International Trucks LLC 6020 Adamo Drive Tampa, FL 33619 Tara Burtle Phone: (813) 621-1331 bidservice@sunstateintl.com
Submitted 8/4/2026 8:46:46 AM
First Student, Inc.
191 Rosa Parks Street, 8th floor Cincinnati, OH 45202 Mary Beth Lisy Phone: (440) 829-1657 marybeth.lisy@firststudentinc.com
Do not wish to submit a quote 7/29/2026 10:25:02 AM
Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter Helton Julie Supervisor, Warehouse and Purchasing
Transportation Department julie.helton@hcps.net
Voter Rentz Marvin Foreman, Fleet Shop
Transportation Department marvin.rentz@hcps.net
Voter Tarnowski Richard Foreman, Fleet Shop
Transportation Department richard.tarnowski@hcps.net
Advisor Burrell Nigel Fleet Manager Transportation Department nigel.burrell@hcps.net
Facilitator Baez Rebecca Procurement Officer
Procurement rebecca.baez@hcps.net
Facilitator James Erika Senior Procurement Officer
Procurement erika.james@hcps.net
Facilitator White Adrian Procurement Officer
Procurement adrain.white@hcps.net
Criteria Phase I
Specifications/Scope of Work: Weight 25
This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures: Weight 30 This section shall provide HCPS with information regarding the Proposer’s experience and qualifications in the related commodities and contractual services and their abilities.
Cost/Best Value: Weight 35
The price proposal shall be evaluated to determine the overall best value
Utilization of HCPS-registered Small Business Enterprises: Weight 10 Procurement Services, based on the submitted information on the “SBE Subcontractor Utilization Letter of Intent,” will award SBE points based on the percentage of the projected dollar spend with HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars, as follows: 0 points: 0% to 24%, 1 point: 25% to 49%, 2 points: 50% to 74%, 3 points: 75% to 99%, and 4 points: 100%
Phase I
Evaluations
Criteria Specifications/Scope of Work
Qualifications and Experience/Required Forms and All Signatures
Cost/Best Value
Utilization of HCPS-registered Small Business Enterprises
Total
Weight 25 30 35 10 100
Central Florida Frame and Axle Inc.
15.93 18.33 22.67 0.00 56.93
Marks Air, Inc.
18.33 25.33 12.67 0.00 56.33
Matthews Bus Alliance Inc.
23.33 26.67 29.00 0.00 79
Sun State International Trucks LLC
20.00 25.00 30.00 0.00 75
Recommendation for Award Primary – Matthews Bus Alliance Inc.
Secondary – Sun State International Trucks LLC
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