Procurement of Locks

The Texas Department of Criminal Justice (TDCJ) is conducting a procurement for 15 Southern Folger 10120ER-1-RH Electric Retro Locks for the Alan B. Polunsky Unit Maintenance facility located in Livingston, Texas. The solicitation, identified as Bid No. IW206131(A), seeks to acquire specific electro-mechanical deadlatch locks with precise technical specifications, including requirements that the locks be keyed on both sides and sold without cylinders. The bid was originally scheduled for February 13, 2025, but has been amended to extend the bid opening date to February 21, 2025, at 3:00 PM. Potential bidders were required to submit any questions by February 4, 2025, at 3:00 PM (CST), with amendments and clarifications posted on February 6 and February 18, 2025. The procurement allows for both electronic submissions to BIDS@TDCJ.TEXAS.GOV and hard copy submissions, with electronic files limited to 10 MB and required to be in Microsoft Office or PDF formats. Bidders must follow specific security requirements for deliveries to correctional facilities, including mandatory security escorts and contraband restrictions.

The solicitation includes provisions for preference to Texas resident service-disabled veterans, though no specific set-aside percentage is mentioned. The bid documents indicate that TDCJ reserves the right to make awards based on low line item bids or combinations that best serve state interests. Vendors must submit Texas Identification Numbers and federal EINs, and will be subject to various certifications including E-Verify requirements, suspension/debarment status, and state-mandated certifications regarding boycotts, foreign ownership, and business practices. The state is exempt from State Sales Tax and Federal Excise Tax, and payments will be made within 30 calendar days after receipt of an uncontested invoice. While no specific budget range is detailed, the procurement is focused on a precise quantity of 15 locks for a specific correctional facility maintenance unit. Pricing must be F.O.B. destination with freight prepaid and allowed, and vendors must comply with TDCJ's standard terms and conditions as outlined in the accompanying documentation.