MDOT-SUPERIOR -Janitorial & Grounds services (8) Roadside Pk

The Michigan Department of Transportation (MDOT) Superior Region is soliciting proposals for comprehensive janitorial and grounds maintenance services at eight roadside parks located throughout the Superior Region, including facilities in Houghton County and surrounding areas. This Request for Proposal (RFP No. 220000000135) was issued on October 22, 2021, with a proposal submission deadline of November 12, 2021, at 3:00 p.m. Eastern Time, and an anticipated contract start date of April 15, 2022. The procurement covers a three-year base contract term (April 15, 2022 through April 14, 2025) with two optional one-year renewal periods at the State's discretion. The eight facilities requiring services are the Cut River Bridge Roadside Park, Detour Roadside Park, Epouphette Roadside Park, Gros Cap Roadside Park, Luce County Flowing Well Roadside Park, St. Ignace Bridgeview Overlook Roadside Park, Houghton County Memorial Airport Roadside Park, and Keweenaw Scenic Turnout. Janitorial services include daily toilet building cleaning (where applicable), grounds cleanup, trash barrel emptying, picnic table and grill maintenance, map case cleaning, well shelter sanitation, and sidewalk sweeping, all performed seven days per week prior to 10:00 a.m. during the seasonal operating period (mid-April through October 31st). Grounds maintenance services encompass regular lawn mowing cycles (approximately 30 annually), trimming, edging, debris removal, and semi-annual spring and fall cleanup operations across facility acreages ranging from 0.25 to 3.2 acres depending on location. The contractor must provide all necessary personnel, equipment, tools, materials, and supplies, with mandatory site visits to each facility required prior to bid submission and documented on Schedule E affidavits. Bidding questions were due by October 29, 2021, with answers posted by November 2, 2021. Award will be made to the responsive and responsible bidder offering the lowest price; however, the State reserves the right to consider prior performance, economic impact to Michigan, total cost of ownership, and service-disabled veteran-owned business status in its evaluation. Contractor insurance requirements include commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregate, automobile liability of $1,000,000 per accident, and workers' compensation coverage. All personnel are subject to pre-employment and random drug testing, national criminal background checks, and Canadian background checks where applicable for work within 25 miles of international ports of entry.

The RFP does not specify set-aside designations or restrictions limiting response to particular categories of organizations, though the State will consider service-disabled veteran-owned business status as a secondary evaluation factor. No incumbent contractors or current service providers are identified in the solicitation documents. Multiple awards are permitted, allowing bidders to submit pricing for individual roadside park locations where they can provide both janitorial and grounds maintenance services rather than requiring single-source contracting for all eight facilities. The State will supply hand sanitizer and vault-charging supplies for facilities with toilet vaults, while contractors must provide all other cleaning supplies, equipment, and materials. Pricing is firm for the initial three-year contract term, with adjustments available at renewal based on documented changes in actual contractor costs supported by evidence such as the Consumer Price Index or industry pricing data. The specific contract award value or budget range is not disclosed in the RFP, as pricing is to be determined through the competitive bidding process based on submitted proposals. Payments will be made on a net 45-day cycle from invoice receipt via Electronic Funds Transfer (EFT) only, requiring contractor registration on the Michigan SIGMA VSS system for electronic proposal submission and payment processing.