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1. Service Specifications
| Schedule C.1 - Location Specification Sheet (LSS) |
| Janitorial & Grounds Maintenance Services for MDOT Roadside Park [Cut River/Newberry TSC] |
| Note to Bidder: This Service Specifications worksheet tab is for informational purposes. Worksheet tabs 2. and 3. must be completed and the entire Schedule C workbook attached with your bid proposal. |
| I. CONTRACT and AGENCY CONTACT INFORMATION | | | | | | |
| Contract Information | | | | | | |
| | # OF YEARS | OPTIONS: | # OF OPTIONS | | # YRS PER OPTION |
| CONTRACT TERM: | 3 years | | 2 | | 1 |
| CONTRACT START DATE: | 4/15/22 | CONTRACT END DATE: | 4/14/25 | | |
| CONTRACTING DIVISION / OFFICE: | Superior Region/Newberry TSC | | | | |
| ROADSIDE PARK NAME/NUMBER: | Cur River Bridge Roadside Park | | | | |
| DESCRIPTION OF PARK LOCATION | US-2, 26 miles west of St. Ignace | | | | |
| MDOT REGIONAL SERVICE AREA: | Superior Region | COUNTY: | Mackinac | | |
| Procurement Contact Information | | | | | | |
| CONTACT | NAME | EMAIL | | PHONE | |
| CONTRACT ADMINISTRATOR | Mark Morrison | MorrisonM@michigan.gov | | 517-241-2343 | |
| PROGRAM MANAGER: | Nick LaChapelle | lachapellen@michigan.gov | | 906-630-5600 | |
| EMAIL INVOICE TO: | Jodie Postma | Postmaj@michigan.gov | | 906-293-5168 | |
| MAIL INVOICE TO: | Jodie Postma | MDOT Newberry TSC 14113 M-28 Newberry, MI 49868 | | | |
| II. LOCATION INFORMATION | | | | |
| Roadside Park Location Information | | | | |
| DAYS JANITORIAL TASKS WILL BE PERFORMED | 7 | WORK HOURS TASKS WILL BE PERFORMED | Prior to 10:00 am |
| NUMBER OF TOILET BUILDINGS | 1 | NUMBER OF TOILET TISSUE HOLDERS | 2 |
| NUMBER OF HAND SANITIZER DISPENSERS | 2 | NUMBER OF TRASH BARRELS | 2 |
| NUMBER OF PICNIC TABLES | 6 | NUMBER OF PICNIC GRILLS/STOVES | 5 |
| HAND PUMP OR FAUCET/BASIN | 1 | DRINKING FOUNTAIN | 1 |
| NUMBER OF TOILET VAULTS | 2 | APPROX VAULT CAPACITY | 1000 Gallons Each |
| APPROX AREA TO BE MOWN | 3.1 acres | MAP CASES | 3 |
| ADDITIONAL INFORMATION: | Spring/Summer/Fall Parks will be open middle of April-October 31st. Winter is November 1st to the middle of April park is closed. | | |
III. Description of Service Needs TASK AND FREQUENCIES
| Basic Janitorial Services | |
| Services | Frequency |
| Daily |
(7 per week;
| Approx 200 per year) | Weekly | |
| (Approx 30 times per year) | Bi-Weekly | |
| (Approx 15 times per year) | | Monthly |
(7 times per year)
| A. | Toilet Building | | | | | |
| 1 | Clean cobwebs from inside and outside of building. | X | | | |
| 2 | Sweep floor. | X | | | |
| 3 | Wash inside walls. | X | | | |
| 4 | Spray, scrub, and rinse toilet seat, lid, and toilet riser. | X | | | |
| 5 | Mop and remove excess water from floor. | X | | | |
| 6 | Remove/cover grafiti on walls. | X | | | |
| 7 | Resupply toilet tissue. | X | | | |
| 8 | Refill hand sanitizer dispenser | X | | | |
| 9 | Scrub and rinse concrete floor. | X | | | |
| 10 | Clean louvers. | X | | | |
| 11 | Apply vault deodorant | | | As Needed or | When Pumped |
| B. | Grounds Cleaning | | | | | |
| 1 | Pickup and dispose of all litter, debris and animal droppings from grounds and parking areas. | X | | | |
| 2 | Sweep curb. | | X | | |
| 3 | Empty trash barrels; disinfect barrel if soiled; replace plastic bag/liner. | X | | | |
| 4 | Clean picnic tables. | X | | | |
| 5 | Remove and dispose of ashes from grills/stoves.Clean grills/stoves. | X | | | |
| 6 | Sweep concrete slabs in picnic areas. | X | | | |
| C. | Map Case | | | | | |
| 1 | Clean plexiglass | X | | | |
| 2 | Remove non-official MDOT notices. | X | | | |
| 3 | Remove cobwebs in and around structures. | X | | | |
| 4 | Sweep concrete around display structure. | X | | | |
| 5 | Cover/remove graffiti | X | | | |
| D. | Well Shelter | | | | | |
| 1 | Clean hand pump or faucet/basin. | X | | | |
| 2 | Clean and sanitize drinking fountain (if present) | X | | | |
| 3 | Clean concrete slab and pump base. | X | | | |
| 4 | Remove cobwebs from structure. | X | | | |
| 5 | Cover graffiti | X | | | |
| E. | Sidewalks | | | | | |
| 1 | Sweep all sidewalks | | X | | |
| 2 | Remove weeds or grass in cracks. | | X | | |
| Periodic Janitorial Services | |
| Services | Frequency |
| | Semi-Annual |
| (2 times per year) | Annual | |
(1 time Per Year)
| F. | Toilet Vaults | | | |
| 1 | Prepare toilet vault for park opening | | X |
| 2 | Prepare toilet vault for park closure | | X |
| 3 | Pump and "recharge" toilet vault | As needed or requested by Program Manager within 5 days of request. | |
| G. | Grounds Cleanup | | | |
| 1 | Sweep building roofs | | X |
| Basic Grounds Maintenance Services | |
| Services | Frequency |
| Daily |
(XX per week;
| XX per year) | Weekly | |
| (Approx 30 times per year) | Bi-Weekly | |
| (Approx 15 times per year) | | Monthly |
(7 times per year)
| H. | Mowing and Trimming | | | |
| 1 | Pickup and remove limbs, litter, and debris from mowing area prior to mowing. | X | |
| 2 | Mow grass. | X | |
| 3 | Remove clippings, if visible, in grass areas. | X | |
| 4 | Remove clippings from sidewalks, concrete pads, parking areas, flower and shrub beds. | X | |
| 5 | Trim grass around all fixed objects. | X | |
| I. | Edging | | | |
| 1 | Edge along all sidewalks and curb areas. | | X |
| Periodic Grounds Maintenance Services | |
| Services | Frequency |
| | Semi-Annual |
| (2 times per year) | Annual | |
(1 time Per Year)
| J. | Spring and Fall Cleanup | | |
| 1 | Rake/sweep/blow all leaves, sticks, litter, and debris from all grounds; remove from site. | X |
| NOTE: |
| Services requested by the Program Manager and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services. |
| SUPPLEMENTARY TASKS* |
| - To be determined by Program Manager. |
NOTES AND ADDITIONAL INFORMATION
| ● All cleaning/mowing schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre‑approved by the PM. |
| ● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM. |
mailto:MorrisonM@michigan.govmailto:lachapellen@michigan.govmailto:Postmaj@michigan.gov
2. Price
| Reminder to Bidder: Complete spreadsheets (tabs) 2. and 3. | | |
| Schedule C.2 - Price | | |
| To be completed by Agency | To be completed by Bidder |
| Agency | Michigan Department of Transportation | |
| Divison / Location | Superior Region/Newberry TSC | |
| Roadside Park Name/Number | Cur River Bridge Roadside Park | |
| Roadside Park Location | US-2, 26 miles west of St. Ignace | |
| Contract Base Term (years): | | 3 years |
| Contract Start Date: | | 4/15/22 |
| Contract End Date: | | 4/14/25 |
| JANITORIAL SERVICES | | | |
| Annual Quantity | Price per Month | ANNUAL PRICE |
| BASIC JANITORIAL SERVICES includes: | | | |
Daily Tasks performed XX times per week Weekly Tasks performed 1 time per week Bi-Weekly Tasks performed every 2 weeks Monthly Tasks performed 1 time per month Refuse Disposal 7 x = $ - 0
| PERIODIC JANITORIAL SERVICES | | | Annual Quantity | | Price Per Service | | ANNUAL PRICE |
| Toilet Vaults | | | | | | | |
| 1 | Prepare toilet vault for park opening | 1 | x | | = | $ - 0 |
| 2 | Prepare toilet vault for park closure | 1 | x | | = | $ - 0 |
| 3 | Pump and "recharge" toilet vault; as requested by Program Manager. Quantity is estimated for calculating total amount. | 2 | x | | = | $ - 0 |
| 7. Grounds Cleanup | | | | | | | |
| 1 | Sweep building roofs | 1 | x | | = | $ - 0 |
| TOTAL ANNUAL PRICE FOR PERIODIC JANITORIAL SERVICES | | | | | | | $ - 0 |
TOTAL ANNUAL PRICE FOR ALL JANITORIAL SERVICES $ - 0
| GROUNDS MAINTENANCE SERVICES | | | |
| Estimated Annual Quantity | Price per Grounds Maint. Cycle | ANNUAL PRICE |
| BASIC GROUNDS MAINTENANCE SERVICES includes: | | | |
Mowing and Trimming Edging Price is per complete Grounds Maintenance Cycle (per occurrence) 30 x = $ - 0
| PERIODIC GROUNDS MAINTENANCE SERVICES | | | Annual Quantity | | Price Per Service | | ANNUAL PRICE |
| Spring and Fall Clean Up | | | | | | | |
| 1 | Rake/blow, remove, and dispose of leaves, sticks, trash, and all other debris. | 2 | x | | = | $ - 0 |
| TOTAL ANNUAL PRICE FOR PERIODIC GROUNDS MAINTENANCE SERVICES | | | | | | | $ - 0 |
TOTAL ANNUAL PRICE FOR ALL GROUNDS MAINTENANCE SERVICES $ - 0
| CALL BACKS FOR EXTRA SERVICE | | | | | | | | |
| | | | | | Estimated Annual Quantity | | Lump Sum Price Per Service | ANNUAL PRICE |
| | 1 | "Call back" for additiional services due to public use. | | | | | | |
| (Note: Call backs due to Contractor's unacceptable performance are at no cost to the State and not included in this line item.) | | | | 2 | x | = | $ - 0 | | |
| TOTAL ANNUAL PRICE FOR CALL BACKS FOR EXTRA SERVICES | | | | | | | | $ - 0 |
| TOTAL QUOTE FOR ONE YEAR | $ - 0 |
| NUMBER OF YEARS IN CONTRACT TERM | 3 |
| TOTAL QUOTE FOR CONTRACT | $ - 0 |
Quick payment terms: % discount off invoice if paid within days after receipt of invoice
| Bidder |
| SIGMA VSS Vendor ID |
| Name of Bidder's representative/agent who approved price quote |
| Date |
| Telephone Number |
| Cell Phone Number |
| Email |
3. Equipt & Supplies
| Reminder to Bidder: Complete spreadsheets (tabs) 2. and 3. |
| Schedule C - Equipment & Supplies |
| Cleaners and Supplies: List all proposed cleaners and supplies to be utilized in the performance of janitorial contract services. Include all cleaning supplies such as soaps, detergents/disinfectants, floor cleaner, etc. and including quantity, manufacturer’s name and description of product. (Examples: name: Anitbacterial Disinfectant & Cleaner, use: General cleaning, brand: ZEP Speriror Solutions, est. quantity: 6 gallons per year). Also list all supplies such as mop handles, mop heads, buckets, closed restroom signage, etc. Add rows as necessary. | | | |
| Name of | | | |
| Cleaner /Supply | Use | Brand | Estimated Quantity | |
| Toilet Paper | Jumbo Toilet Paper Containers | Toilet tissue dispenser roll, single-ply white, non-perforated, 4” wide, 3” core, 2100/roll, 12/rolls per case | 40 cases |
| Plastic Bag, Barrel Liners (55gal) | All large trash | 55 gal. Capacity, minimum size 36” x 60”, mil thickness 0.4 mm | 1100 bags |
| Deodorant / Disinfectant | Toilet seats, risers, floors | E.P.A registered detergents-disinfectants shall be quanternary ammonium compounds | 50 gallons |
| Graffiti Remover | Remove pen, marker ink, pencil and crayon graffiti | Water based acetone marker remover, must be safe for use on fiberglass | 60 cans |
| Equipment: List all equipment to be utilized in the performance of grounds maintenance contract services. Equipment must be owned and available for use at start of contract. Do not include information on anticipated purchases or rentals. Add rows as necessary. | | | |
| Equipment | Use | Make/Model | |
| Manufacturer | Approximate Age of Equipment | | | |
| Portable Pump-up Sprayer | Apply vault toilet odor control product | 2.5 gallon capacity compressed air sprayer composed of high density, chemical resistant tank, corrosion resistant pump cylinder, and plunger cup, 15 to 16 inch brass wand with adjustable brass nozzle and flat fan nozzle. | 1 |
| Portable Water Container(s) | Water Source during periods of no available water at facility | Portable and large enough to provide required amount of clean water to properly clean facility | 1 |