Intercool p-323-50 glycol

The State of West Virginia is requesting quotations for INTERCOOL P-323-50 glycol for William R. Sharpe, Jr. Hospital in Weston, with quotations due August 13, 2026. The Office of Shared Administration Purchasing Division is administering the solicitation on behalf of the Department of Health Facilities.

The scope is an open-end contract for the supply and delivery of 10,000 gallons of INTERCOOL P-323-50 glycol annually with nine estimated deliveries per year to the hospital at 936 Sharpe Hospital Road, Weston, West Virginia 26452. Vendors must submit all-inclusive pricing per gallon and per delivery, with delivery fees covering fuel, environmental and regulatory compliance, recapture, shipping, and hazardous materials handling. The contract price is subject to adjustment based on the Consumer Price Index throughout the term, with the awarded vendor required to submit CPI documentation showing price changes from the original bid amount.

Award will be made to the single lowest-cost vendor meeting all specifications, with split awards excluded. The solicitation may be funded in whole or in part with federal funds. The Federal Funds Addendum establishes dual procurement tracks: one for state-level and state federal funds procurements, and a separate track for county and local federal funds procurements, with potential separate awards if evaluations result in different winners. Federal contract clauses apply, including minority business and women's business enterprise participation provisions, domestic preference for United States-produced goods, debarment and suspension requirements, and prohibitions on certain telecommunications and foreign-sourced surveillance equipment.

Vendors must complete a West Virginia Purchasing Affidavit certifying they are not in default on state or political subdivision monetary obligations exceeding one thousand dollars in aggregate. Questions were due August 3, 2026 at 10:30 a.m. Eastern Daylight Time. Bids must be submitted through wvOASIS or by fax, mail, or hand delivery to the OSA Purchasing office at the Kanawha Valley Bank Building, 300 Capitol Street, 7th Floor, Charleston, West Virginia 25301; email submissions are not accepted. Contact Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov. Addendum #1 and Addendum #2, as well as Technical Clarification Addendum 2, have been issued and must be incorporated into bid submissions.