HVAC Preventive Maintenance Service

The Brookfield Board of Education is requesting sealed proposals from qualified, licensed HVAC contractors to perform comprehensive scheduled maintenance and EPA refrigerant compliance management for chiller and Dedicated Outdoor Air System (DOAS) units at Candlewood Lake Elementary School, 100 Candlewood Lake Road, Brookfield, Connecticut, with proposals due August 26, 2026 at 11:00 a.m. A mandatory pre-bid meeting is scheduled for August 19, 2026 at 2:00 p.m. at the school site.

The scope covers two air-cooled Trane chillers requiring four annual visits (spring inspection, spring start-up, summer coil cleaning, and fall shut-down) and five DOAS units requiring two annual visits (spring and fall inspections). Work includes annual laboratory fluid analysis, EPA Section 608 Universal Certification compliance, and complete refrigerant tracking documentation. Lead technicians must hold valid Connecticut Heating, Piping & Cooling Unlimited Contractor/Journeyperson Licenses; all technicians handling refrigerant must possess EPA Universal Certification. Contractors must submit their OSHA Total Recordable Incident Rate (TRIR) for the last three years at or below industry average.

The contract term spans three years: Year 1 (present through June 30, 2027), Year 2 (July 1, 2027 through June 30, 2028), and Year 3 (July 1, 2028 through June 30, 2029). Pricing is submitted on a lump-sum annual basis covering all labor, travel, laboratory analysis, routine consumables, and compliance reporting. Contractors must maintain Commercial General Liability insurance of $2 million per occurrence, Auto Liability of $2 million combined single limit, and Statutory Workers' Compensation with the Brookfield Board of Education named as Additional Insured. Bid and performance bonds are not required. If the total contract value exceeds $100,000, prevailing wage rates apply. Bids will be held for up to 60 days for review and investigation before award. Questions should be directed to Julian Capadose, Town of Brookfield Purchasing Department, 203-775-7323 or purchasing@brookfieldct.gov.