B-27-01_Aug_26_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of Brookfield, Connecticut, specifically the Brookfield Board of Education. The solicitation requests competitive, sealed proposals from qualified, licensed HVAC contractors to perform comprehensive scheduled maintenance and EPA refrigerant compliance management for chiller and Dedicated Outdoor Air System (DOAS) units at Candlewood Lake Elementary School located at 100 Candlewood Lake Road, Brookfield, Connecticut. The scope of work includes four annual service visits for two air-cooled Trane chillers (spring inspection, spring start-up, summer coil cleaning, and fall shut-down) and two annual service visits for five DOAS units (spring and fall inspections). The solicitation opened August 10, 2026 at 1:00 PM EDT with proposals due August 26, 2026 at 11:00 AM EDT. A mandatory pre-bid meeting is scheduled for Wednesday, August 19, 2026 at 2:00 PM at the school site. The contract term spans three years: Year 1 from August 10, 2026 through June 30, 2027, Year 2 from July 1, 2027 through June 30, 2028, and Year 3 from July 1, 2028 through June 30, 2029.

Pricing must be submitted on a lump-sum annual basis covering all labor, travel, laboratory fluid analysis, routine consumables, and compliance reporting. Lead technicians are required to hold valid Connecticut Heating, Piping & Cooling Unlimited Contractor/Journeyperson Licenses, and all technicians handling refrigerant must possess EPA Section 608 Universal Certification. Contractors must submit their OSHA Total Recordable Incident Rate (TRIR) for the last three years at or below industry average. Insurance requirements include Commercial General Liability of $2 million per occurrence, Auto Liability of $2 million combined single limit, and Statutory Workers' Compensation with the Brookfield Board of Education named as Additional Insured. Bid and performance bonds are not required. If the total contract value exceeds $100,000, prevailing wage rates apply. Bids will be held for up to 60 days for review and investigation before award. Questions should be directed to Julian Capadose, Town of Brookfield Purchasing Department, at 203-775-7323 or purchasing@brookfieldct.gov.