B-27-01_Sep_11_26_solicitation_doc.pdf

This solicitation document is issued by the Brookfield Board of Education in Connecticut for HVAC preventive maintenance and EPA refrigerant compliance management services at Candlewood Lake Elementary School, located at 100 Candlewood Lake Road, Brookfield, Connecticut. The scope of work encompasses comprehensive scheduled maintenance for two air-cooled Trane chillers and five Dedicated Outdoor Air System (DOAS) units. The chiller maintenance requires four annual visits consisting of spring inspection, spring start-up, summer coil cleaning, and fall shut-down procedures, while DOAS units require two annual visits for spring and fall inspections. Additional services include annual laboratory fluid analysis, EPA Section 608 Universal Certification compliance verification, and complete refrigerant tracking documentation. A mandatory pre-bid meeting is scheduled for August 19, 2026 at 2:00 p.m. at the school site, with sealed proposals due August 26, 2026 at 11:00 a.m. The contract term is three years: Year 1 (present through June 30, 2027), Year 2 (July 1, 2027 through June 30, 2028), and Year 3 (July 1, 2028 through June 30, 2029). Bids will be held for up to 60 days for review and investigation before award.

Pricing shall be submitted on a lump-sum annual basis covering all labor, travel, laboratory analysis, routine consumables, and compliance reporting. Lead technicians must hold valid Connecticut Heating, Piping & Cooling Unlimited Contractor or Journeyperson Licenses, and all technicians handling refrigerant must possess EPA Universal Certification. Contractors must submit their OSHA Total Recordable Incident Rate (TRIR) for the last three years at or below industry average. Required insurance includes Commercial General Liability of $2 million per occurrence, Auto Liability of $2 million combined single limit, and Statutory Workers' Compensation with the Brookfield Board of Education named as Additional Insured. Bid and performance bonds are not required. If the total contract value exceeds $100,000, prevailing wage rates apply. Questions should be directed to Julian Capadose, Town of Brookfield Purchasing Department, at 203-775-7323 or purchasing@brookfieldct.gov.